This document outlines the plans for an Office Depot employee training and appreciation event. The three day event will be held in Boca Raton, Florida and include training sessions to educate employees on new programs, as well as an appreciation dinner ceremony on the last day. The event aims to train 90% of employees and see a 20% increase in technology sales. Detailed schedules, budgets, and risk assessments are provided to ensure a successful event.

1. Office Depot Employee
Appreciation & Teaching
Ceremony
Itzel Gonzalez

2. Table Of Content
Meeting Selection…….3
Goals and Objectives…….4
Site Selection…….5-6
Program Development…….7-8
Site Management…….9-10
Menu…….11-12
Audiovisual…….13-14
Budget…….15
Risk Management…….16
Cue sheet & MC Script…….17-18
Evaluation…….19
2

3. Event Host: Office Depot
Event Title: Employee Training and Appreciation Seminar
Event Type: Employee appreciation and seminar
Event Stakeholder: Office Depot, Employees
Event Purpose: To train employees on the new programs that Office
Depot will be introducing to the company and to reward employees for
their outstanding work.
Expected Outcomes: To make sure all employees are properly train
in the new programs and for employees to know they are appreciated
for their work.
Expected Date: February 7th-9th 2019
Event Program: Three day program, with two days for training
sessions and last day for appreciation ceremony and dinner.
Destination: Boca Raton, Florida
Why I choose this event?
I choose this event because I work for Office
Depot and currently we are being trained for new
programs but in small one day classes. So i thought it
would be a good Idea to just do one big seminar to
train as many employees as possible. The company
has never really done anything like an appreciation
ceremony or ceremony so just planning one sounded
like a good idea.
Office Depot
“Looking To The Future”
3

4. Office Depot
“Looking To The Future”
Mission Statement: Delivering
Winning Solutions That Inspire
Worklife.
Meeting Purpose: To train
employees on new Technology
programs and business solutions
programs that will be available for
customers and to award
outstanding employees.
Event Theme: “Looking To The
Future”
S.M.A.R.T Objectives:
1. Have a 90% employee attendance
a. Measurement: Have and employee registration
at the event and compare it to actual
number of employees who attend.
2. Achieve a 20% increase in all technology sales by
February 2020
a. Measurement: Compare sales before training
and compare it to sales after training to see
if there has been a sales growth.
3. Reach a 80% employee satisfaction rate on event
a. Measurement: Had out a satisfaction survey
on the last day of event to employees to be
turned in before leaving to calculate results .
4

5. Office Depot
“Looking To The Future”
Destination: Boca Raton Florida
Reason: Boca Raton Florida is the destination because that is where Office
Depot Headquarters is located. It’s also a good place for enjoys to enjoy the
beach and weather on there free time from the event.
Advantages: The advantages are that Boca Raton is the location of
headquarters and because of everything there is in Florida it is an incentive
for more employees to want to come.
Concerns: The concerns would be travel for employees who are coming
from different states.
Venue: Boca Raton Resort and Club Waldorf Astoria Resort
5

6. Office Depot
“Looking To The Future”
6

7. Office Depot
“Looking To The Future”
Event Summary
This event will be a 4 day - 3 night event and
will be held at Boca Raton Resort and Club
Waldorf Astoria Resort in Boca Raton Florida.
There will be breakout sessions during the event
to provide employees with the information on the
new that the company will be implemented into
the company. There will be dinners every night
with speakers. The last dinner will be fancery
upscaled dinner for the appreciation ceremony
followed by dancing and open bar for attendees
to have a good time.
Event Highlights
➢ Technology learning sessions all three
days of the seminar
➢ Guest Speakers
○ Gerry P. Smith CEO
○ Charles Sidi BizBox CEO
○ Bob Phibbs (Retail Doctor)
➢ Employee Appreciation ceremony dinner a
time for employees to relax and enjoy with
a dance and open bar.
7

8. Day 1 Day 2 Day 3 Day 4
-9:00 Registration and Room Check-In Breakfast Breakfast Hotel Checkout
9:00 - 10:00 Attendee free time Breakfast Breakfast Checkout
10:00 - 11:00 Attendee free time Breakout session 1 Breakout session 1
11:00 - 12:00 Welcome and Lunch
12:00 - 1:00 Lunch Breakout session 2 Lunch and large general session
1:00 - 2:00 Breakout session 1 Lunch with Guest Speaker
2:00 - 3:00 Breakout Session 3 Attendee free time
3:00 - 4:00 Breakout session 2 Attendee free time
4:00 - 5:00
5:00 - 6:00 Dinner and Company CEO talk Final Dinner and Appreciation
Ceremony
6:00 - 7:00 Day programs end Dinner with guest speaker
7:00 - 6:00
8:00 - 9:00 Day program ends
9:00 -
Office Depot
“Looking To The Future”
8

9. Office Depot
“Looking To The Future”
Great Hall will be used for
breakfast, lunch and dinner
The great hall set up for
guest speakers
9

10. Office Depot
“Looking To The Future”
This will be the final set up
for the great hall to
accommodate all attendees
and include a dance floor
and bars. Attendees will enjoy
a sit down meal followed by
a ceremony and dancing
after.
10

11. Office Depot
“Looking To The Future”
Appreciation Gala
Service Style: American style service
Caterer: In house restaurants The Grill Room
and Seagrill
Signature Items:
➢ Drink : The Blue Martini
○ Van Gogh Blue Vodka, Bols Blue Curacao,
Sour, Orange Juice, Served on the Rocks
in an Oversized Snifter
➢ Food: Boca Paella
○ Saffron Rice with Chorizo Sausage,
Chicken, Shrimp, Clams and Mussels
Budget:
$65 per person x 800 attendees =
$52,000
Service charge 10% = $5,200
Gratuity charge 20% = $10,400
Boca Raton tax 7% = $3,640
Tota = $71,240
11

12. Office Depot
“Looking To The Future”
Menu:
➢ Appetizer
○ New England Clam Chowder
○ Sofrito and Sundried Tomato pesto Pasta
➢ Salad:
○ Red and Gold Tomato Salad With Olive Oil and Shaved parmesan
➢ Entrees:
○ Boca Paella Saffron Rice with Chorizo Sausage, Chicken, Shrimp, Clams and Mussels
○ Rosemary Garlic, Black pepper Roasted prime Rib of Beef with a Mushroom Zinfandel
Sauce
➢ Sides:
○ Steamed new potatoes with Sweet Butter,
○ Sea Salt and Dill farm fresh Beans with Crisp Bacon and Roasted Onions
➢ Desserts
○ Hampton Style Gourmet Cupcakes Berry Coulis & Candied Violette
○ Sliced Tropical fruits with Ribbons of Fresh Berries
12

13. Office Depot
“Looking To The Future”
A/V Providers: Spectrum AV
Stage: Stage Line
Rehearsal: February 6th (Audio, Visual,
Lighting)
Set-up/ Breakdown: February 6th set up
February 10th tear down
Red: Stage and Riser
Blue: Projectors
Green: Dance Floor and Dj
13

14. Office Depot
“Looking To The Future”
Venue setup Stage
Centerpieces
14

15. Office Depot
“Looking To The Future”
Revenues Expenses
Category Items Budget Category Items Budget
Sponsorship BizBox $60,000 F&B
800 attendees
(Breakfast,Lunch, dinner)
$231,240
OD Funds Event funds $500,000 Guest Speaker 2 speakers x 1000 each $2,000
Venue Meeting rooms
Sleeping rooms
$18,000
$240,000
A/V Audio, lights, screens $4000
Transportation Airport transportation (to and
from)
$400
DJ Dj for one night $600
Revenue Total $560,000 Expenses Total $496,240
Net Income (Revenue - Expenses) = $63,760 15

16. Office Depot
“Looking To The Future”
Risk Categories Naturally occurring Technological Human-caused
Possible risk situations 1.Hurricane
2.Unexpected sickness
1.Wifi goes down
2.Power Outage
1.Food Sickness
2.Missed Flight
Response strategies 1. Because Florida does
have hurricanes it is a
possibility that may happen.
2.An unexpected outbreak of
the flu or stomach virus can
happen and could make
attendees sick
1. We have to accept that
the wifi can go down and we
won't have access to the
internet. But we can reduce it
by have a backup for wifi.
2.We have to accept that a
power outage is a possibility
and it is a risk that is out of
out control
1.It is a possibility that an
attendee may get sick from
food. It can be food
poisoning or an allergic
reaction and we can reduce
this by asking about any
allergies.
2.We have to accept that a
missed flight is a possibility
for attendees and they may
not attend or they will be
delayed.
16

17. Office Depot
“Looking To The Future”
NO Section Time Description Presenter Audio Visual Lighting
0 Stand by 4:45 All Staff Stand by - - - -
1 Doors Open 5:00 Grand Ballroom doors open guest are escorted to
seats
- Music playing
in background
- Main Lights
on
2 Guest
welcome
5:45 CEO welcomes guest to final dinner CEO Music playing
in background
Projectors Lights are
dimmed
3 Dinner
service
begins
6:00 Servers begin serving dinner to guest - - -
4 Appreciation
Ceremony
7:00 CEO and corporate members will begin appreciation
ceremony
CEO,
regional
managers
Mic Projectors Stage
lighting
5 Bar Opens 8:00 Bars open up for guest - Dj begins
playing
- Dj lighting
and dance
floor lighting
6 Dance floor
opens
8:10 Guest are invited to dance and enjoy the rest of the
night
- Dj plays music - Dj lighting
and dance
floor lighting
17

18. Office Depot
“Looking To The Future”
Time
(Flexible)
Description Performer Sound Video Lighting
4:45 All Staff Stand By - - - -
5:00 All guests arrive - Pre-select
ed Music
- Main Lights
5:45 “Hello everyone and thank
you for joining us for the
last dinner and appreciation
dinner. We want everyone
to enjoy the last night here
in Florida. Thank you so
much. Enjoy your dinner. ”
CEO MIC Rear Projection Spotlight
7:00 Appreciation Ceremony CEO, Regional
Managers
MIC Rear Projection Stage lighting, Spotlight
8:10 Dance Begins - Dj Music - Dimmed lighting, dance floor
lighting
18

19. Office Depot
“Looking To The Future”
Level Expected outcomes Any (program/evaluation) plan or adjustment to
achieve these outcomes
1. Reaction and
planned action
The plan for the seminar is to celebrate employees and all the
accomplishments. As well as teaching all the employees that
attend all the new programs that Office Depot will be starting to
implement in all stores.
Allow time for employees to have some free time while
at the seminar so they can enjoy themselves. As well
as allowing plenty of time for attendees to ask
questions and get clarification for any questions.
2. Learning Attendees will learn about the new programs that will be put in
place for Office Depot stores. New technology support programs
and subscription plans for customers to be a better help to
customers.
The plan is to have attendees implement the
information they have learned into there stores and the
regional manager will go into stores after to see how
they are implementing the new information they
learned
3. Application Regional managers will go in to stores to see that the information
they learned is actually being implemented.
If the programs are not being implemented a new plan
of action will be put in place for that store.
4. Business impact The business impact will be to help more customer needs with
technology, and business needs. Which will also include having
more people come into the stores helping the business needs
All new sales and subscription will be monitored to see
and increase of sales.
5. ROI This is not a for profit event so this event is only for learning and
being paid by sponsors and the host organization.
See the increase in sales at stores
6. Intangibles Employees will be able to go back to the store confident to teach
other employees what they learn and implement it.
Have a survey after so the corporate can now how
employees feel after the breakout sessions.
19