LoMo Meetings Techniques - the clearer, faster, more collaborative technique to run meetings

MEETINGS RE-IMAGINED
LOMO TECHNIQUES CREATE A TOTALLY DIFFERENT MEETING EXPERIENCE
• reduce time spent in meetings by 70%
• create super-clear and productive conversations
• leave energised and committed as a team
LoMoLOW TECH MOMENTS

“I FIND MEETINGS UPLIFT ME AND
ARE A VALUABLE USE OF MY TIME.
I WISH WE HAD MORE”
don’t do
meetings
~ SAID NO ONE EVER ~

REASONS WE
HATE MEETINGS
1. SPEND TOO MUCH TIME IN THEM
2. DON’T GET ENOUGH OUT OF THEM
3. BUST MY ZEN FOR THE WHOLE DAY
3

CEOS - meetings burn employee time you haven’t got
HR DIRECTORS - ‘meeting culture’ kills engagement
TEAM MANAGERS - meetings make or break productivity
SALES - unproductive meetings hurt your team’s figures
AND WHO SHOULD CARE?

8 MANAGERS IN AN UNPRODUCTIVE
2HR MEETING
= £400 in salary expense PLUS
£?? in opportunity cost
£?? in disengagement
£?? in eroded trust in colleagues

ADDRESSING MEETINGS IS A HUGE
UNTAPPED SOURCE OF VALUE FOR
SO MANY TEAMS
WHAT ARE YOU WAITING FOR?

AREN’TWE
BETTERAT MEETINGS?
why

ONE OF THE REASONS: WE’RE PACK ANIMALS.
STAYING IN THE TRIBE IS HARD-WIRED INTO US FROM THE
DAYS WHEN BEING OUTSIDE OF THE TRIBE MEANT LOOKING
OUT FOR TIGERS 24 HOURS A DAY.

Our human instinct:
1. Stay in the tribe (it’s safe)
2. By being VALUABLE
INVISIBLE
BLAMELESS
DOMINANT

THE PROBLEM IS, STAYINGSAFE IN THE
TRIBE IS MAKING US INEFFECTIVE
“My idea is the right idea”
“I’m just going with the flow”
“I didn’t make a mistake”
“You’re wrong” “I’m in control”
VALUABLE
INVISIBLE
BLAMELESS
DOMINANT

AND THE WAY WE RUN MEETINGS
IS CONSPIRING TO MAINTAIN THIS

FOR EXAMPLE, HAVE YOU EVER..?
BEEN INVITED
TO A MEETING
TO DISCUSS
A MEETING: A
‘PRE-MEETING’
SAT IN A LONG
MEETING
THAT’S WILDLY
OFF TRACK.
SAID NOTHING.
CAREFULLY
COVERED OFF
AGENDA ITEMS
YOU DIDN’T
CHOOSE
AND DON’T
THINK ARE
IMPORTANT

THE ANSWER IS NOT BETTER
AGENDAS AND STRICTER TIMING.
sorry

THE ANSWER IS A SHIFT IN MINDSET.
TRUST PEOPLE
INVITE THEM TO TAKE RESPONSIBLITY
LET TEAMS SELF ORGANISE

BECAUSE THESE THINGS ONLY OCCUR WHEN PEOPLE
FEEL TRUSTED AND TAKE RESPONSIBILITY
why?
• Clarity of what the meeting is for
• Insightful, energised contribution
• Focus
• Truth-telling
• Commitment to outcomes

LOMO IS A WAY TO TALK/WORK TOGETHER
IN A GROUP THAT IS HIGH TRUST, SELF-
ORGANISED, DATA-DRIVEN, HUMAN-LED -
AND VERY CLEAR AND HONEST
The LoMo ecosystem of meetings
makes it safe and obvious how to
access a fast, agile new culture.

LoMo is
inspired by: OPEN SPACE TECHNOLOGY
CLEAN COMMS
AGILE
HOLACRACY
TEAL
LEAN START UP

LOMO DEFINES THE MOST VALUABLE MEETINGS,
THEIR GOAL AND A PROCESS
TO MAKE THEM FAST AND EFFECTIVE
and provides a paper or digital
meeting canvas to work from so
that everyone feels safe moving
to a new way of working

WHAT’STHE DIFFERENCE?
MEETINGS LOMOS
Power is given to
Control
Attendees
Clarity
Closing
Visibility
Personal goals
Paperwork
Preparation
Most influential / highest paid person
Prevent ‘bad’ meeting by controlling
If you’re invited, you should go
Content clear, context unclear
Content complete or time is up
Filter what is shared from a meeting
Airtime, power, being right
Make own notes. Type up shared notes.
Use preparation to control outcome
1. The data 2. Our human senses
Self organise. Trust each other & the process
Go if you can contribute, leave if you can’t
Context crystal clear, choose to participate
We’ve reached clarity and commitment
Make every part of meeting transparent
Jointly search for the truth
Work on shared canvas. Take & share photos.
Minimise time away from value adding work

THE LOMO CANVASES
PURPOSE
DECIDE IT
STEER IT
START IT
EXPLORE IT
ON THE FLY
CHECK IN
RETROSPECTIVE
1:1 HELP
FACT/FEEL FIND
SHOW ME
Make better decisions quickly and transparently
Refine the direction of the work as you go to complete each project faster
Kick off new work so that the team is totally clear and ready to self-organise
Generate lots of new ideas and options for solving a problem
Solve multiple small problems with your colleagues rapidly
Update team mates and unblock anything that’s stuck on a daily basis
Learn and build on what worked. Learn and change what didn’t. Continuously improve.
Ask for and get the support you need quickly to be productive today.
Deeply understand a problem or person at source.
Make progress, blockers and learning visible to the wider business as you go

CHECK IN 8 MINS
SIGN IN
BLOCKERS
NUMBERS
GAPS
JUST DONE / NEXT UP
SIGN OUT
...we are here to share individual progress (or lack of) with our
colleagues with total transparency and to share where we are
blocked and the gaps we are each uniquely able to see.
COME WHAT MAY ...
beta
WHEN IT’S DONE IT’S DONE
EXAMPLE OFAMEETING CANVAS
CHECK IN is a daily 8’ LoMo to clarify actions, unblock stalled progress and find/make small improvements
1. USE THE CANVAS TO
ESTABLISH CLARITY, CADENCE
AND CLEAR OUTCOMES
2. IN THIS MEETING, TURN
TAKING IS MADE EFFICIENT
THROUGH RAPID ‘ROUNDS’
3. THE MEETING COMMITMENT
SETS THE TONE FOR OPEN
COMMUNICATION AND
NEUTRAL FACTS
4. ADD POST IT NOTES TO THE A3
CANVAS - TAKE A PHOTO AND
SHARE IT AS YOUR RECORD
5. EVERYONE CAN VIEW THE
PHOTO AND SEE WHAT WAS
SHARED

...MEETINGS ARE A HUGE CULTURE
SIGNPOST.
CHANGE MEETINGS.
CHANGE YOUR CULTURE.
what’s more

TRANSFORMS MEETINGS TO GIVE PEOPLE
A SAFE WAY TO EXPERIENCE A FAST,
AGILE, HIGH TRUST, SELF-RESPONSIBLE
CULTURE THAT CATCHES FIRE ACROSS
THE ORGANISATION
LoMo...

A NUMBER OF CORPORATES AND LARGE
ORGANISATIONS TRIED IT, WITH GREAT RESULTS
RICOH SAY:
“We spend about 70% less time in
meetings now - we go to more but
they’re shorter and 10x better”

LOMO: TECHNIQUES TO
TRANSFORM THE WAY WE TALK
AND WORK TOGETHER
USE THE CANVASES OR JUST USE THE SPIRIT OF LOMO BY
INTEGRATING SOME OF THE TECHNIQUES
INTO YOUR CURRENT MEETINGS.

IF THIS HAS GOT YOU THINKING,
YOU CAN INVITE US TO FACILITATE
ONE OF YOUR MEETINGS AS A
LOMO.
FREE.ME@LOMO-MEETINGS.CO.UK

LOMO IS A 50TH GENERATION
PRODUCT AND IS DELIVERED BY

LoMo Meetings Techniques - the clearer, faster, more collaborative technique to run meetings

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