Tips I've learned from some great books and tools on how to be productive in the new work environment.

1. Adventures in productivity Eric J. Gruber

2. Workers are busier these days … 2.8 percent increase in productivity 4.0 percent increase in output 1.1 percent more hours “This gain in productivity from the same quarter a year ago was the largest since output per hour increased 6.1 percent over the four-quarter period ending in the first quarter of 2002.” - June 3, 2010, Productivity and Costs, First Quarter 2010, Revised, U.S. Bureau of Labor Statistics

3. … and some are getting out “More U.S. workers quit their jobs than were laid off in March … a sign of employees' growing confidence that more positions are becoming available in a slowly recovering job market.” - May 12, 2010, More Workers Quit Than Were Laid Off in March, The Wall Street Journal “A lead culprit for workers' plans to move on? The lingering effects of cost-cutting and downsizing. A workforce that's lived with higher workloads and no corresponding rise in wages is an unhappy one.” - May 25, 2010, Employers, prepare for IT worker exodus, InfoWorld

4. RuhRoh

5. Time for real productivity helpers Not good Good

6. E-mail

9. Your inbox is a timewaster Sample autoresponder: “Because of a heavy workload today, I will only be checking e-mail at 11 a.m. and 4 p.m. “If you have an emergency, please call (785) 555-5555.” While this autoresponder is on, consider shutting off e-mail entirely.

10. Meetings

11. Meetings are toxic They’re usually about words and abstract concepts, not real things. They usually convey an abysmally small amount of information per minute. They easily drift off-subject easier than a Chicago cab in a snowstorm. They require thorough preparation that most people don’t have time for. They frequently have agendas so vague that nobody is really sure of the goal. They often include at least one moron who inevitably gets his turn to waste everyone’s time with nonsense. Meetings procreate. One meeting leads to another meeting leads to another … 2010, Productivity, Rework by Jason Fried and David Heinemeier Hansson

12. Meetings are expensive “When you think about it, the true cost of meetings is staggering. Let’s say you’re going to schedule a meeting that lasts one hour, and you invite 10 people to attend. That’s actually a 10-hour meeting, not a one-hour meeting. You’re trading 10 hours of productivity for one hour meeting of time.” 2010, Productivity, Rework by Jason Fried and David Heinemeier Hansson

13. Rules for meetings Set a timer. When it rings, meeting’s over. Period. Invite as few people as possible. Always have a clear agenda. Begin with a specific problem. Time is money. No, seriously. This is the Bring TIM meeting clock, available at http://www.bringtim.com. 2010, Productivity, Rework by Jason Fried and David Heinemeier Hansson

14. Projects

15. Creative people can be chaotic “Especially in creative industries, [designers] are probably some of the most disorganized teams and individuals on the planet.” - Scott Belsky, CEO of Behance, March 3, 2009, VentureBeat Think “happy organization” thoughts.

16. Keep short deadlines “Work expands so as to fill the time available for its completion.” - Parkinson’s Law, by Cyril NorthcoteParksinson, British naval historian and author

18. MULTITASKING IS DEAD “… you should have, at most two primary goals or tasks per day. Do them separately from start to finish without distraction.” - 2009, Step II: E is for Elimination, The Four-Hour Workweek by Tim Ferris “Long lists are guilt trips. The longer the list of unfinished items, the worse you feel about it. At at a certain point, you just stop looking at it because it makes you feel bad. Then you stress out and the whole thing turns into a big mess.” - 2010, Productivity, Rework by Jason Fried and David Heinemeier Hansson

19. Get organized Creativity X Organization = Impact 100 X 0 = 0Loads of ideas, but highly disorganized. 50 X 2 = 100Less creative but because of stellar organization skills will make a greater impact than the disorganized geniuses among us. - 2010, The Competitive Advantage of Organization, Making Ideas Happen by Scott Belsky

20. Resources

21. Books Tools The Four-Hour Workweek by Tim Ferris Making Ideas Happen by Scott Belsky The Pomodoro Technique by Francesco Cirillo Rework by Jason Fried and David Heinemeier Hansson Action Method: http://actionmethod.com Basecamp: http://basecamphq.com Bring TIM meeting clock: http://www.bringtim.com Inbox Zero video: http://inboxzero.com/video/

22. Questions?