Streamlined document processing built for DoD overview presentation

1. Smart Document Capture for Military
Seamless document processing built for DoD

2. Maintain systems
in the wake of static
or decreasing budgets:
Need to find ways
to get the most out of
technology investments
Pursue Defense
Reforms:
Need to boost internal
efficiencies to eliminate
waste and delays
Reduce paper-
intensive processes:
Need to find ways to
streamline and
automate
DoD today: Top priorities
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3. Compliance
changes and risks
Unmanaged content
Process errors,
delays and
inefficiencies
The problem with paper
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Technical challenges
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Streamline processes with Smart Document Capture for Military
Smart Document Capture for Military helps DoD organizations leverage Lexmark’s smart MFP platform to simplify and speed up error
prone and inefficient paper-based processes across their agencies

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Seamless integration:
Effortless connectivity to core
business systems and platforms
with ease
Operations-wide usability:
One solution and experience for all
devices, departments and personnel
Smart process management:
Automated classification, verification
and compliance checks
Capabilities built for
government:
Industry-specific features built into
the MFP to kick-start business
processes
Built-in security:
PKI/CAC-enabled to ensure
authorized use
Smart Document Capture: How it works

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Get paper
documents into
digital formats
sooner
Drive greater
efficiency,
speed and
accuracy
Reduce
processing
costs
Boost security
and compliance
Smart Document Capture: Why it matters

7. Smart Document Capture in action: Processing warfighter
documents
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At the MFP, George, a
warfighter, uses his CAC
card to authenticate and
selects the HR icon from
the MFP touchscreen
The MFP uses information
found on the CAC card to
populate file names,
routing and other key
information
Upon prompting, George
scans the documents, and
is presented with a
thumbnail image
George completes the
process and receives a
confirmation
The scanned images (all
in the proper format) are
automatically sent to the
appropriate HR Unit clerk
George is a warfighter who needs to update the information in his personnel record.
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All original documents remain in George’s control, while the HR clerk is provided with the exact information
needed without anytime scanning or searching.

8. Smart Document Capture in action: Scanning to back end
systems (ex: SharePoint)
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With purchase orders and
requisition documents in hand,
Julie uses her CAC card to
authenticate at the MFP, and
selects the SharePoint icon on
the MFP touchscreen
Information from the CAC card
and Active Directory enables
Julie to access her authorized
sites and libraries
Julie scans the documents, and
is prompted to input metadata
required by SharePoint
From the MFP touchscreen,
Julie navigates the SharePoint
directory to scan the documents
directly to the correct location
Julie, DoD employee, needs to save purchase and requisition paperwork in SharePoint.
With Smart Document Capture, Julie eliminated more than 60% of the steps usually required to submit a
document to SharePoint.

9. Smart Document Capture in action: Onboarding DoD personnel
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With original documents in
hand, Susan uses her
CAC card to authenticate
at the MFP, and selects
the HR Capture icon from
the MFP touchscreen
The MFP uses information
found on the CAC card to
populate file names,
routing data and other key
information
Susan scans the documents,
and is presented with a
thumbnail image to confirm
scanning is correct
Susan completes the
process and receives a
confirmation
The scanned images (all
in the proper format) are
automatically sent to the
appropriate HR Unit clerk
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Susan, a new warfighter, needs to submit personnel documents to complete her onboarding process.
Since Smart Document Capture routes Susan’s documents directly to the right clerk, HR processes will be
simple, fast and require minimal manual steps.

10. Smart Document Capture in action: Facilitating property book
audits
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With the document in hand,
Bill uses his CAC card to
authenticate at the MFP
selects an icon from the
MFP touchscreen
Bill scans the hand receipt
and completes the steps to
name, tag and classify it, all
from the MFP
Once complete, the scanned
file is automatically sent to
the appropriate logistics staff
personnel
Bill receives a confirmation
that the hand receipt has
been received
Bill is a DoD employee who needs to submit a hand receipt into the agency’s system for audit purposes.
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By leveraging Smart Document Capture, Bill’s agency will be better prepared for audits and better enabled to
eliminate lost hand signature documents

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Deep industry expertise Proven success
Customizable capabilities
to your needs
The Lexmark advantage

12. Next Steps
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