Smart Document Capture is a solution that streamlines document processing for schools by reducing paper-based processes. It improves teacher and administrator satisfaction and productivity by automating document classification, verification, and compliance checks. The solution seamlessly integrates with core systems, provides school-wide usability across devices and departments, and includes industry-specific features built for education needs. It can drive greater efficiency, speed, accuracy, security and compliance while improving teacher productivity.

1. Smart Document Capture for
Education
Streamlined document processing built for your school

2. Improve teacher and
administrator
satisfaction and
productivity
Reduce paper-
intensive processes
Reduce costs of
operations and
infrastructure
Education today: Top priorities
2© 2017 Lexmark. All rights reserved.

3. Compliance
changes and risksUnmanaged content
Process errors,
delays and
inefficiencies
The problem with paper
3© 2017 Lexmark. All rights reserved.
Technical challenges
!
!
!
!

4. 4© 2017 Lexmark. All rights reserved.
Percentage of special education teachers say that paperwork
interferes in their ability to do their jobs.
53%
The need for better document processing

5. 5© 2017 Lexmark. All rights reserved.
Streamline processes with Smart Document Capture for
Education
Smart Document Capture helps school systems leverage Lexmark’s smart MFP platform to simplify and speed up error prone and
inefficient paper-based processes across their schools.

6. 6© 2017 Lexmark. All rights reserved.
Seamless integration:
Effortless connectivity to core
business systems and platforms
School-wide usability:
One solution and experience for
all devices, departments and
employees
Smart process
management:
Automated classification,
verification and compliance
checks
Capabilities built for
education:
Industry-specific features built
into the MFP to kickstart capture
processes
Smart Document Capture: How it works

7. 7© 2017 Lexmark. All rights reserved.
Drive greater
efficiency,
speed and
accuracy
Boost security
and compliance
Improve teacher
productivity and
satisfaction
Get paper
documents into
digital formats
sooner
Smart Document Capture: Why it matters

8. Smart Document Capture in action: Student enrollment
8© 2017 Lexmark. All rights reserved.
She fills out the necessary forms
and hands them to the school
registrar.
The registrar scans the
documents to a folder, and
hands the original documents
back to Mrs. Smith.
A confirmation page is printed,
confirming receipt of the
documents and alerting Mrs.
Smith if a required document is
missing.
Meanwhile, the MFP
automatically sends the
captured data to correct
employee for review
Mrs. Smith arrives at her local school district to enroll Jeffrey in kindergarten

9. 001
002
003
Smart Document Capture in action: Sensitive information
protection
9© 2017 Lexmark. All rights reserved.
Karen, the special ed
administrator uses badge
identification to log into a
Lexmark MFP.
Karen is prompted to enter
the student’s id number,
and the MFP generates a
bar-coded Notice of
Meeting form.
Karen can see which print
jobs are waiting to be
printed and select the
correct form.
After the job has been
printed, the data is wiped
from the device’s hard
drive.
Steven, a student, is due for his annual IEP review. The special education department creates a Notice of Meeting form to
propose a meeting date with his parents, using the district’s special education management software.
The form is sent home to
the parents, who sign and
return it to the school.
Once returned, the signed form is scanned back into Steven’s file via the same MFP.
0014673

10. 10© 2017 Lexmark. All rights reserved.
Deep industry expertise Flexible customization
Market-leading device
security
The Lexmark advantage

11. Next Steps
11© 2017 Lexmark. All rights reserved.