SlideShare a Scribd company logo
Greeting
Dear Mrs Smith, (if you know the person’s name)
Dear Sir / Madam, (if you don’t know the person’s name)
To Whom It May Concern,
Paragraph 1: INTRODUCTION
Your reason for writing (+ specific information about the product or service, including where and when
you bought it )
 I am writing in connection with ......../ I am writing to draw your attention to ...../ I am writing to
complain about ......
 I am writing to express my strong/extreme/total dissatisfaction with/at ........../ I wish to bring to your
attention a problem which arose due to your inefficiency. / I wish to make a serious complaint regarding
your ........
........ I recently rented/ purchased/bought /received / ordered from you / your company / shop / staff.
Paragraph 2, 3..... : REASONS FOR THE COMPLAINT
Linking: Firstly,..... ; Furthermore,........; To make matters worse,......; What is more, ......; In additon,.....;
As a result, .....; Therefore,...... consequently
Paragraph 4: YOUR DEMANDS & THREATS
a.) Say clearly what you want the company to do:
 As you can imagine, I am quite disappointed. I feel entitled to a partial/full refund in addition to an
apology for the inconvenience caused.
 As you can imagine, I am extremely upset. I insist on /demand a full refund in addition to an apology
for the annoyance and discomfort I suffered.
 I would like you to refund my money/ pay compensation/replace the product. 
 I demand a full refund. 
b.) State further action that you will take if your demands are not met:
 or I shall be forced to take the matter further/ legal action/ to go/write to the Consumer Association/ to
go to court/ to write to the local newspaper.
I hope that I will not be forced to take further action. / Unless I receive a satisfactory reply, I will ...
Ending:
 I would appreciate it if you could look into this matter as soon as possible.
 I insist that you resolve the matter immediately.
 I look forward to hearing from you.
 I look forward to receiving a prompt reply. / I await your prompt reply.
Signing off:
Yours sincerely, (if your letter starts with Dear Mrs Smith)
Yours faithfully, (if your letter starts with Dear Sir / Madam)
Sign your name and print it clearly.
Paragraph 5: CONTACT
If you require any further information, please do not hesitate to contact me.
If you need contact me by telephone, you can reach me at 665 864 222.

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BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
BÀI TẬP BỔ TRỢ TIẾNG ANH LỚP 9 CẢ NĂM - GLOBAL SUCCESS - NĂM HỌC 2024-2025 - ...
 

LETTER OF COMPLAINT PHRASES

  • 1. Greeting Dear Mrs Smith, (if you know the person’s name) Dear Sir / Madam, (if you don’t know the person’s name) To Whom It May Concern, Paragraph 1: INTRODUCTION Your reason for writing (+ specific information about the product or service, including where and when you bought it )  I am writing in connection with ......../ I am writing to draw your attention to ...../ I am writing to complain about ......  I am writing to express my strong/extreme/total dissatisfaction with/at ........../ I wish to bring to your attention a problem which arose due to your inefficiency. / I wish to make a serious complaint regarding your ........ ........ I recently rented/ purchased/bought /received / ordered from you / your company / shop / staff. Paragraph 2, 3..... : REASONS FOR THE COMPLAINT Linking: Firstly,..... ; Furthermore,........; To make matters worse,......; What is more, ......; In additon,.....; As a result, .....; Therefore,...... consequently Paragraph 4: YOUR DEMANDS & THREATS a.) Say clearly what you want the company to do:  As you can imagine, I am quite disappointed. I feel entitled to a partial/full refund in addition to an apology for the inconvenience caused.  As you can imagine, I am extremely upset. I insist on /demand a full refund in addition to an apology for the annoyance and discomfort I suffered.  I would like you to refund my money/ pay compensation/replace the product.   I demand a full refund.  b.) State further action that you will take if your demands are not met:  or I shall be forced to take the matter further/ legal action/ to go/write to the Consumer Association/ to go to court/ to write to the local newspaper. I hope that I will not be forced to take further action. / Unless I receive a satisfactory reply, I will ... Ending:  I would appreciate it if you could look into this matter as soon as possible.  I insist that you resolve the matter immediately.  I look forward to hearing from you.  I look forward to receiving a prompt reply. / I await your prompt reply. Signing off: Yours sincerely, (if your letter starts with Dear Mrs Smith) Yours faithfully, (if your letter starts with Dear Sir / Madam) Sign your name and print it clearly. Paragraph 5: CONTACT If you require any further information, please do not hesitate to contact me. If you need contact me by telephone, you can reach me at 665 864 222.