Presented by Brian D. Voss, Vice President and Chief Information Officer at the University of Maryland at the Kuali Days UK conference, 30 October 2013.

1. Keep Your Money in Your Mission
Teaching. Learning. Research.

2. What Would You Do
With $83-Million?

3. At the University of Maryland ….
• A:
Go with a commercial package (SAP) to replace
legacy COBOL systems, as one of our CIC colleagues did
…
• B: Upgrade a ~$100-million installation of Peoplesoft
from the 1990s, as another of our CIC colleagues plans to
do …
• C: Add another $80 million and seek to implement the
PeopleSoft suite from scratch as another large, public,
flagship research university “out West” is doing …
Division of Information Technology

4. Or … D: Be smart! Implement Kuali
… And use the savings to:
• Buy a Building & establish MarylandCyberPlaza AND …
• Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage
and equip a Visualization facility) and fund its next three life-cycle
upgrades AND …
• Provide staffing support for those resources for 5 years AND …
• Add staff (for 5 years) to an improved Center for Teaching
Excellence to support the increase in blended and online learning
including 'buy-out' for approximately 200 course loads for faculty
AND …
• Have money left over to build a credible data warehouse with
new analytical tools!
Division of Information Technology

5. Evidence!
1000 square meters of data center;
500KVA power & requisite cooling
Coming online December 2013
6500 cores/220Tflops; 1PB storage &
Viz resources
Coming online February 2014
15,000 square meters for cyberplaza,
containing 2500sm raised floor and a
3000KVA power & requisite cooling
and office space for 300 plus labs and
conference facilities
Being pursued now – maybe 2015?
Division of Information Technology

6. Division of Information
Technology
Kuali @ University of
Maryland

7. Division of Information
Technology
UMD Kuali/ERP Strategy
Briefing
Kuali is one part of the
overall strategy called
Enterprise Modernization
Aligned to IT Strategic Plan
Recommendation 6, Action Item 6.4:
“ … champion the pursuit of open or
community source solutions for
enterprise level use . . .”

8. Enterprise Modernization – Buy, Borrow,
Build
✔
Grad School
Application
Scheduling &
Degree Audit
PHR-ARS
Integration
Modernization
Student
Financial Aid
✔
KS Curriculum
Management
KS Enrollment 2.0
✔
Undergrad
Application
KS Student
Accounts
Receivable
Kuali
Financials
✔
Commercial/
Purchased (COTS)
KS Enrollment 1.0
Open Source/
Community Source
ELMS
Refresh
2011
2012
2013
Custom
2014
2015
2016
Time
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9. Kuali Financials: Status
• Implementation underway, nearing completion
• Configuring software
• Building interfaces
• Modernizing reports and forms
• Schedule
• Go live in January 2014
• Investment
• ~$9 Million Through ‘Go-Live’
• Vendor contract support, hardware and support software
• Phase-II improvements and production support costs through
2014 to add ~$3.5-million more
• $100K additional commitment to Kuali for user interface
enhancements ($25K each VPA&F & VPIT for next 2 years)
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10. Kuali Student: Status
• Implementation
• Curriculum Management in production
• Future Product Delivery Schedule
• Student Accounts available end of 2013
•
Implementations add ~1-year
• Enrollment Phases 1 and 2 currently in development,
available 2016
•
Implementations add ~1-year
• Investment
• $6.0 Million* projected cost includes:
•
•
Developers, consultants, travel, contributions for Student Accounts
development
• Actual final cost dependent on decisions pending for Kuali Financial Aid
strategy
~$1.9-million expended to-date
Division of Information Technology

11. Other Kuali Initiatives at UMD
• Rice: Fundamental “Middleware” for all Kuali applications
• Includes Identity Management, Service Bus, Rapid App
Development Framework, Document Mgmt, Workflow Services
• OLE: Open Library Environment
• Community Program
• Growing international interest
• Evaluation release available in Spring, 2013
• Local Implementation
• Dependencies with KFS
• Testable version in late 2013 or early 2014
• Coeus: Research Administration
• Dependencies with KFS
• Implementation planning underway
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12. The Kuali Community
CIC Schools bold and Italicized
Division of Information Technology

13. Maryland’s Involvement with Kuali
KS Project
Board
National/
Core Dev
Campus
Implementation
Lead Organization
Student
Yes
Yes
Yes
SVPP/DivIT
Finance
Yes
Yes
Yes
Comptroller
Open
Library
Yes
Yes
Planning
Libraries
Rice
Yes
Yes
Yes
DivIT
Coeus
No
Yes
Planning
Research
Ready
No
No
No
N/A
KPME*
No
No
No
N/A
*Maryland donated PHR Data model and doc to “seed” program
VPIT Voss Elected to the Kuali Foundation Board by community vote; 2012-2015
Division of Information Technology
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14. Division of Information
Technology
Kuali In the Broader
Context

15. The Broader Discussion – Administrative
IT
• Across US Higher Ed, >$5 billion will be spent this
decade on Administrative IT (AdminIT)
• Functional obsolescence and loss of vendor support contribute
to the need to replace soon to be 20-year-old systems
• Some institutions (~10%) still have ‘Pre-Y2K systems’ and are
facing catastrophic failures (like UMD)
• There is a focus on “IT Spending” but IT spending is
done in support of functions across the institution –
not just in or for the IT organization
• Change the narrative from “reducing IT costs” to “reducing the
costs of administration and its attendant IT costs”
Division of Information Technology

16. The Broader Discussion – Administrative
IT
• Two factors contribute to the high cost of AdminIT
• Obvious: Vendor costs (The Model)
• Oblique: Costs of modifications/customizations due to
perceived needs for ‘special’ value-adds at each institution
(The Snowflake)
• Critical National Question: How can colleges and
universities find ways to significantly reduce the cost of
administration and the attendant IT spending that supports it?
• Where is the value?
• EDUCAUSE early engagements in this area indicate CIOs feel
it is less in the transaction processing systems and more in
the data and the resulting analysis of that data
• Yet … most of the money is spent in transaction processing!
Division of Information Technology

17. Why Buy Software You Already Own?