The document outlines knowledge sharing and communication mechanisms for a regional collaboration project. It discusses using a social networking site to integrate various communication strategies like chat, email forums, collaborative documents, blogs, videos and more. It also describes consolidating discussions, developing a communication flow chart and knowledge assets. The document proposes developing a facilitator role and criteria for content on the site to better enable information sharing and knowledge management among project stakeholders.

1. Knowledge Sharing & Communication Mechanisms

2. Regional Collaboration Sec/CT attend CO Project Launch with Key Stakeholders Meeting, Annual Review Workshop: Face to face Capacity Building, Cross-border visits EMPHASIS Webpage part of CARE Website -integration EMPHASIS Social Networking site - integration

3. Communication Strategy Chat, Tele or video conference: Skype E-mail Forum or group: Web based : Ning E-mail based: Yahoo, or Google groups in Ning Collaborative document: Google Docs in Ning Blog: Ning, Blogger in Ning Knowledge Assets: Consolidated Replies, Strategic Papers, - Ning Archives: Reports, Guidelines, budgets - Ning Resources: Documents, Websites, Contacts, Organizations Wiki – link to Emphasis Wiki from Ning

4. SMS: Twitter & GupShup in Ning Calendar of Events – Google Calendar in Ning Community Walk Map – Google Map in Ning Photos: flicker, Photobucket in Ning Videos & Audio: YouTube in Ning Poll: Poll Daddy in Ning, Action Groups: Ning Transliteration: Nepali, Bengali, Hindi, Inter/Intra Linkages: CARE, UN, KARAM, IOM, ILO Social Nets: Facebook in Ning, Explore Orkut, Bebo, Linked in, Plaxo, Communication Strategy - contd

5. E-Forum: Q-R-CR Format Query: Moderated to bring out best responses Type: Advice, Experience, E-discussion Replies: Reply by - average 15 days Moderated for appropriate and technical content Consolidated Reply: Discussion Summary plus Recommended Resources like Documents, Websites, Contacts, Organizations

6. Collaborative document Purpose: A Group of people linked virtually producing any MS Office document collaboratively in Ning Tasks: Determine whether Google docs is better in Ning Testing: Groups to test Huddle Workspaces which is slower than Google

7. Communication Flow chart E-forum discussion Blogs Chat, Tele, Video Conf SMS Discussion summary Discussion Transcripts Consolidated Replies Final Blog Group work Collaborative Document Reports, Guidelines, budgets Uploading of Transliteration Translated docs

8. Communication Flow chart Discussion summary Discussion Transcripts Consolidated Replies Final Blog Collaborative Document Reports, Guidelines, budgets Translated docs Archives Knowledge Assets or Resources consisting of Recommended Documents, Websites, Contacts, Organizations…

9. Action points Define role of Facilitator Develop criteria for appropriate materials Define purpose of social networking site for info-sharing and function for KM Use template to consolidate e-forum discussions Criteria for Membership, rules of participation – written in Help page

10. Time Line - KM Strategy 1 Jan 10 Launch web site Mid Ded Design Orientation Program & train CT Rep on KM Mid Dec Design and train facilitator in implementation - 2 days End Nov Identify in-house Facilitator & develop TOR Nov 09 Develop Concept Note, purpose, function, CMS, consult & finalize Dec 09 Clarify integration with CO website