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Project Management with SharePoint 2010
This document discusses best practices for leveraging Microsoft SharePoint for project management. It covers defining projects and success factors, consequences of poor planning, and how SharePoint can help with communication, collaboration, documentation and task management. Examples are provided of project home sites, documentation libraries, communication logs, Gantt charts, and how to structure sites for closeout and knowledge retention. The presenter is an experienced project manager who recommends using SharePoint features like workflows, metadata and templates to improve project delivery and information management.
Project Management with SharePoint 2010
- 2. Project Management: LeveragingSharePointLessons Learned from Real Projects
- 3. Who am I?ProjectManagement Professional
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- 6. Advisory board member– GTC, Governor’s Small Business Advocacy Group, Powerhouse Science Center steering committee, and CIO Academy advisory committee
- 7. Teaches Project ManagementInstitute examination preparation courses
- 8. Participated in thedelivery of over 700 software applications
- 9. International speaker –SOA, EA, PM Best Practices, Software Design Patterns…Greg Kiefer
- 10. AgendaSharePoint Project ManagementBest Practices
- 11. What is aproject as it relates to SharePoint?
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- 13. Consequences of poorproject management
- 14. What are youtrying to accomplish?
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- 17. What happens whenyou finish the project?4
- 18. What is aproject?“A project is a temporary endeavor, having a defined beginning and end, undertaken to meet unique goals and objectives, usually to bring about beneficial change or added value.” WikipediaDoes this definition change when you leverage SharePoint?
- 19. What aspects ofthe project can be applied to SharePoint?5
- 20. Project Success FactorsSeniormanagement commitment
- 21. A clear understandingof the scope and key milestones
- 22. Clear project requirementsand specifications
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- 24. Commitments and accountabilityfrom all stakeholders
- 25. Accurate reporting ofthe project status
- 26. A critical assessmentof the risks and issues inherent in the project
- 27. Clear and concisecommunications
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- 29. Consequences of PoorProject PlanningMarc Hirshfield, MBA, PMP, Vitalize Consulting Solutions Organizational priorities are not met
Editor's Notes
- #2Â THIS SHOULD BE YOUR FIRST SLIDE
- #5Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #6Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #7Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #9Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #10Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #17 SharePoint helps you manage documents easier. There is always only one version with SharePoint, which is readily available to all group members. Each member can make edits and save it. This new saved version is the one that shows up in the library for other team members to view/edit. You can also keep all project documents in the same library. By using columns (metadata) you can attach important document information. This is used to filter through documents to make findability easier. (i.e.) So you could search for a document by the role, “business analyst”, and the type of document it is, “excel file”. This would filter your search to only show, “KCI Risk Log” as listed above.
- #18 SharePoint lists can be organized to show the most recent event to be displayed first. It also is a centralized place where everyone can update the log without needing to check if it’s the most recent version. A team can also organize it according to how their sponsor would like to see the log.
- #23 A wiki is a place to keep important project information or things people might often have questions about. Definitions tend to be a great use for wikis. Also, “how to’s” within SharePoint are another good reason to have a wiki. This is a great wiki because it allows you to organize the information by type of definition (certification/project term/etc). The titles of the columns allow you to filter the information by the options available within the column. For this, the “reference” column would have been more useful if the options within it were project manager/business analyst/etc. This is because then you can look in “certificates”, and then search specifically for project management ones instead of having to know what all of the acronyms mean.
- #25Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #26Â Microsoft has made it easy to install and get it up and running, but that undercuts the lifecycle work that needs to take place: strategy & planning, requirements, information assessment, enterprise information architecture, design, prototyping, development and education.
- #29 THIS SHOULD BE YOUR SECOND TO LAST SLIDE – Encourage everyone to attend and remind them that the Daily Pint is just a few blocks up Pico from SMC (North East)
- #30 THIS SHOULD BE YOUR LAST SLIDE – Please ensure to leave this on as people are walking out and you’re wrapping things up. Thanks so much!