Teaching points for keyboarding lessons

1. Createdby DaciaSmith
January2021

2. 
Use the Link Below to Complete These Riddles!!
Riddle: Memorandum (technology) (educaplay.com)

3. 
Simplified Style Memo
Parts:
Date
Qs
To
Ds
Subject
Ds
Body
Ds
From
Qs
Typist Initials
Ds
Attachments/Enclosures

4. 
January 26,2021
QS
Josephine Longley, Sales Representative
DS
SALES PRESENTATION
DS
We are pleased to accept your request to present your products to our staff. We have heard great things about
your products and look forward to hearing what you have to offer.
QS
Sarah Small, Purchase Manager
DS
SS/ds
Parts & formatting for a simplifiedstylememorandum
Describes to
whom the
memorandum is
addressed
Shows the number
of spaces between
each section of the
memo:
QS = 4
TS = 3
DS = 2
Ss= 1 Describes the date
the memo was
typed up
Describes the
main purpose of
the message in the
memo
Shows who the
memo is from
Contains the
message to the
receiver(s) of the
memo
Shows the typist
initials and the
initials of the
person sending the
memo

5. 
Set theformattingforthememorandumbeforetypingstarts.Set thefollowing:
 Margins(2”top,1” left& right,and1” bottom)
 Clicklayout
 Thenmargins
 Clickcustommargin
 Set marginsizebaseoninstructions
 Thenclickok
 Papersize(Useinstructionin tasks)
 Clicklayout
 Choosesizeofpaper
 Paperorientation(Use instructionsin tasksPortrait/Landscape)
 Clicklayout,thenorientation
 Selecteitherlandscapeorportraitas perinstructions
 Fonttypeface(CourierNew)
 Fontsize(10/12)
 Linespacing
 Clicklinespacingbutton
 Clicklinespacingoptions
 Makethebefore& afterboxes0
 Makethelinespacingboxsingle
 Clickok

6. 
Complete the memorandum from the handout using the
simplified style memorandum formatting.
15 Minutes
Completed memorandumactivity

7. 
Completed exercise
Completed memorandumactivity

8. 
Play: May the best team win!!!
www.playfactile.com/memorandum
Jeopardy game

10. 
A written report is a document that presents information in an organized
format for a specific audience and purpose. There are three main types:
 Unbound Reports
 Top Bound Reports
 Left Bound Reports

11. 
Headings
 Mainheading: centeredin all caps over the line of writing. Quadruplespacesbelowit unless followed by a
secondaryheading.
 Secondaryheading: centered and initial cap. Double
spacedbelowthe mainheading. Quadruplespace after
the start typingthe body.
 Side Headings: Place even withleft margin, underline and initialcaps. Double space aboveand belowthe side heading.

12. 
Body
 Begin a quadruple space below the main or secondary
headings. Indent paragraphs 5 spaces, SS or DS the line as directed
 Secondary heading: centered and initial cap. Double
spaced below the main heading. Quadruple space after
the start typing the body.

13. 
Unbound Reports:
Top margin– 2 inches
Left, right, and bottom margin– 1 inch
Type page number right aligned

14. 
Use the task below to format the Unbound Report
Top margin– 2 inches
Left, right, and bottom margin– 1 inch
Type page number right aligned

15. 
A written report is a document that presents information in an organized
format for a specific audience and purpose. There are three main types:
 Unbound Reports
 Top Bound Reports
 Left Bound Reports

16. 
Left Bound Reports:
Top Margin – 2 inches
Left margin – 1 ½ inches
 Right and bottommargins – 1 inch
Second page top margin – 1 inch
Page number should be right aligned

17. 
Subject: Computer Studies Grade: 11
Topic: Creating Reports Date: October 19, 2021

18. 
Top Bound Reports:
Top Margin – 2 ½ inches
Left margin – 1 inch
 Right and bottommargins – 1 inch
Second page top margin – 1 inch
Page number should be placed at the bottom and centered

20. 
 Identify the different section of a table.
 describe the correct formatting for tables.
 Critique the usefulness of a correctly formatted
tables for effective communication in organizations.

21. 
Table
 It is an arrangement of data in rows and columns.
 Columns are labeled alphabetically and flow from top to bottom.
 Rows are labeled numerically and flow from leftto right.

22. 
Headings
 Main heading: Centered in the first row, bold, ALL CAPS
 Secondary heading: Bold, centered, typed in Initial Caps and
double spaced below the main title.
 Column headings: should be bold, centered, and Blocked.

23. 
Body
 Contains vertical and horizontal alignment of data within
cells may vary.
 Within columns words may be left aligned or center
aligned.
 Whole numbers areright aligned if a column total is shown.
 Decimal numbers are decimal-aligned
 Other figures may be center aligned.
 Withinrows data maybe vertically aligned at the topcenter or
bottom.

24. 
Source Note
 Placed in the bottom left in the last row or beneath the
gridlines of the table.
Gridlines:
 Usually printed but may be hidden.

25. 
Vertical Placement/Centering
 A table may be centered with equal space above and below
the table (top to bottom margins)
Horizontal Placement/Centering
 Center table to show equal distance from the left and right margins (Left to
right/side to side).

26. 
Column Width
 Table columns should have identical width or markedly different widths.
Row Height
 All rows including title rows may be the same height. However, the main title row
height may be slightly different from the others.

27. 
Vertical Alignment
 Within rows data entries can be aligned at the top, center, or bottom
Horizontal Alignment
 Within columns, words may be left-aligned or center-aligned. While whole numbers
may be centered or right-aligned.

28. 
 Ruled Table  Open Table

29. 

30. 
By the end of the lessonstudents will be able to:
 Identify the different section of a ruled table.
 Describe the correctformatting for ruled tables
 Createand applycorrect formatting to a ruled table .
 Critiquethe usefulness of a correctly formatted tables for effective
communicationin organizations.

31. 
Questions:
1. Howmanywayscanyou useWordto createa table?
2. Explainhowto usethetablemenuto createa table?
3. Describehowto usethedialoguebox to createa table?
4. Whattypeof tablewascreatedinthevideo?
5. Youarecreatingtablesasa businessdocument.Why
woulda businessusea table?Andwhyshouldit be
formattedproperly?

32. 
Centeredin the firstrow,bold,ALL
CAPS,size 14
Bold, centered, typedin Initial
Capsand double spaced
belowthemaintitleand size12
Bold,centered& Initial Caps
Contains
vertical
and
horizontal
alignment
of
data
Placedin thebottomleftbeneath
the
gridlinesof thetable.
Printedlinesin the
table

33. 
Key in the table
on 8 ½ x 11 sheet of paper. Center the table vertically and horizontally on the
page.

34. 

35. 
Step1: set your font style & size.
Step2: set all margins to 1 inch
Step3: set line spacingto single
Step4: Click the “INSERTMENU”
Step5: Click “TABLES”
Step6: Click the words “INSERTTABLE”in the dialoguebox
Step7: Input the number of rowsand columns, then click ok
Step8: Input datausing followingthe information in table exercise and the rules relatedto each section of the table
Step9: Input a footer withyour name, task, andstudent & school number

36. CREATING FORMS

37. 
Subject: Computer Studies/Keyboarding Grade:12
Topic: Creating Form Date: October 13th, 2021

38. 
Recap formatting features of Word
Discuss the purpose of a formas a business document.
Explain formatting for forms.
Create a simple form.

39. 
Form (document):
A document (printed or electronic) with spaces in which to write or enter data
Form (education)

40. 
Formatting for a Form:
Format the page by settingthe:
Font type courier new
Font size 10
Margins 1 inch top, left, right, and bottom.
Line spacing, set to single spacing.

41. 
Formatting for a Form:
Use the underscore keyto format the lines when creatinga form. If youare told the lengthof thelines.
For CourierNewFont:
 One inchline equals 12 spaces: press the underscore key12 times.
 To fill in the form, insert a textbox (drawtextbox).
 Youcan copy the same textboxto all lines to fillin the
information.

42. 
Formatting for a Form:
Drawingtextboxes format:
Name:____________________________ Grade:___________________________ 12H1
John Brown

43. 
Info Found on Forms
 First, last and (sometimes) middle names
 Date of birth
 Gender
 Address
 Telephone numbers
 Space for signature
44

44. 
Drawing Lines
 Use underscores
 Easy but usually not best way
 Use AutoShapes
 Allows you to draw line on any part of page
 Using Tab Stops with Leaders
 Best in most cases
 Especially when line extends to right margin
45

45. 
Drawing Boxes
 Two ways to draw boxes for users to fill in
 Draw box using textboxes
 Use tables
 Can be tricky
 May have to hide some of the borders
 But best approach if you need to get several boxes in a line
46

46. 
Textboxes on Forms
 Can be used to precisely position text
 Draw textbox on form
 Type text
 Set to No Outline so you don’t see border
 Set to No Fill so background is transparent
47

47. 
Part of Application Form
48
textboxes AutoShape

48. 
Creating a Form
49
underscores
Tab stop leaders
textbox
table

49. 
Full Name & Address
50
Tab stops right one has
leaders

50. 
Tab Settings
 Double-click a tab to open Tab Window
51
make sure the
right tab is selected
choose this leader

51. 
Telephone numbers
52
one giant table
borders hidden

52. 
Creating the Table
 Start with 1 row x 3 columns
 Then split Home Tel cell into 2 columns
53

53. 
Creating the Table (2)
 Drag the border to the right of Home Tel across
 (so you will have room for the digits)
 Then split the second cell into 8
 7 digits + 1 dash
54

54. 
Creating the Table (3)
 Afterwards it should look like this
55
Home Tel: - Work Tel: Mobile Tel:

55. 
Creating the Table (4)
 Do the same for the other numbers and you
will end up with this
56
Home Tel: - Work Tel: - Mobile Tel: -
we need to remove the
borders from around these
right-click here and
click Borders and
Shading...

56. 
Creating the Table (5)
57
 Removing borders from Home Tel cell
make sure
Cell is
selected
click the buttons
to remove these
borders

57. 
Creating the Table (6)
 Remove the appropriate borders for the other
labels
 The finished product is shown below
58
Home Tel: - Work Tel: - Mobile Tel: -

59. 
A display is an arrangement of text and graphics on a page in an interesting and
informative manner.
Types of events requiring displays:
 Assemblies
 Concerts
 Restaurants
 Fundraisers
 Sports
What is a display?

60. 
Notices
Flyers
Posters
Advertisement
Invitations
Menus
Cards
Programmes
Types of displays

61. 
Page Formatting for ½ pages or 4 page booklet using Microsoft
Publisher:
 Open Microsoft publisher
 Choose blank sizes and scroll down to booklets.
 Then select the ½ letter booklet (1 ½ x 8 ½)
 Double click on it
 Click yes to the question of automatic insertion of pages.
formatting a display

62. 
Page Formatting for ½ pages using Microsoft Publisher:
 Start typing on pages 2 if your instructions wants your work on the left side
 Choose pages 2 if your work is needed on the right side
 If not stated then start on any side
formatting a display

63. 
Page Formatting for ½ pages or 4 page booklet using Microsoft Word:
 Open Microsoft Word
 Select page layout
 Click the page setup arrow
 Click the margins tab
 Select the type display based on your instructions (booklet, 2 sheets per page ½ sheet
displays)
 Select the page orientation (landscape or portrait)
 Set your margins.
formatting a display

64. 
Page Formatting for full sheet or one page displays using Microsoft
Word:
 Open Microsoft Word
 Select page layout
 Click the page setup arrow
 Click the margins tab
 Select the normal from the multiple pages tab
 Select the page orientation (landscape or portrait)
 Set your margins.
formatting a display

65. 
There are three main types of centering:
 Blocked centering: all typed lines of text begin at the left margin.
 Vertical centering: there should be equal blank space at the top and bottom of
the page.
 Horizontal centering: there should be equal spaces at the left and right sides of
the page.
Centering your displays

66. 
Blocked centering :
Key in all the text
Select the longest line and center it
Next, select or highlight the text above the longest line.
Drag the indents control on the ruler until shadow line lines up
with the left of the text you have centered
Do the same to the text below the longest line,
Centering your displays

67. 
Vertical centering using Microsoft Word:
Click page layout
Click page setup
Click the layout tab
Click vertical alignment
Click and choose center
Centering your displays

68. 
Vertical centering using Microsoft Publisher:
Right click the textbox to be vertically centered
Click format textbox
Click the textbox tab
Next choose vertical alignment
Then choose middle
Centering your displays

69. 
Horizontal centering using :
Select or highlight all text
Then click center button on the paragraph tab
Centering your displays

70. 
Setup your page using the following steps:
Set:
 Font type: Courier New
 Font size: 10
 Line spacing: single
 Margins: 1 inch(all sides)
Page 67 practice booklet
Practice example

72. 
Recap formatting features of Word
Discuss the purpose of a minutes for a meeting as a business document.
Explain formatting for meeting minutes.
Create a meeting minutes.

73. 
Meeting minutes are the notes and documentation taken during a professional or corporate
meeting.
These minutes must be recorded by a company secretary in order to have a document on file with
the corporation.
This will ensure the company has an accurate record of past meetings.
Meeting minute documentsshould be kept regardless of whether the meetings are private or
public.

74. 

75. 
Heading
 The name of the teamor committeeand the date, as wellas the location, and time of the meeting.
Attendees
 Must include the names of all those who came to the meeting, those whosent their apologies because theywere unable to
attend, and those who require copies of the minutes.
Approval of previousminutes
 Notes in this section will detail whether the minutes of the previous meetingwere approved, what if anycorrections were
required, and list anyoutstanding actionsand responsibilities.

76. 
Actionitems
 Theseitems requiringactionwillincludeany unfinishedbusiness fromtheprevious meetingas wellas all current and newonesthat now
requireattention.
Announcements
 This sectionof the minutesreportson any announcementsmade by participantsor those who sent theirapologies, includingproposed
agendaitems forthenext meeting.
Next meeting
 A note on where and whenthe next meeting willbe held.
Signature line

77. 
 Meetingminutesshouldbe typed up in a tableand remove the linesafterwards.
 All items keyedinshouldbe linedup properly.
 Leave5-8 spacesbetweeneach column.
 Line numbersup properlyas shownbelow:
12:00noon
1:12 pm
10:00 am
 Noticethatcolons are linedup undereach other
 Dashesare alsolinedup and have spaces Infront and aftereach one, as shown belo:
12:00– 6:00pm
1: 12 - 8:00am

78. 
 The first page formattingfor a meetingminutes:
NAME OF BUSINESS IN ALL CAPS
DS
April 20 – 25, 2011
 Secondpage formattingfor meetingminutes:
NAME OF BUSINESS IN ALL CAPS
DS
April 20 – 25, 2011
 Margins:
 Top– 2 inches
 Secondpage topmargin1 inch
 Sidemargin– 1 inch

79. 

81. 
 Recap formatting features of Word
 Discuss the purpose of an itinerary as a
business document.
 Explain formatting for itinerary.
 Create an itinerary.

82. 
 A travel document recording a route or journey.
 It includes the travel schedule with the places to visit, the
accommodation place andlocation, flooding and
transportation sources andcosts.
 It summarizes the expense areas in detail.

83. 

84. 
 The first page formattingfor an itinerary:
NAME OF BUSINESS IN ALL CAPS
DS
April 20 – 25, 2011
 Secondpage formattingfor an itinerary:
NAME OF BUSINESS IN ALL CAPS
April 20 – 25, 2011
Page 2
ds
 Margins:
 Top– 2 inches
 Secondpagetopmargin1 inch
 Sidemargin– 1 inch

85. 
 Itineraryshouldbe typedup in a tableand remove the linesafterwards.
 All items keyedinshouldbe linedup properly.
 Leave5-8 spacesbetweeneach column.
 Line numbersup properlyas shownbelow:
12:00noon
1:12 pm
10:00 am
 Noticethatcolons are linedup undereach other
 Dashesare alsolinedup and have spaces Infront and aftereach one, as shownbelow:
12:00– 6:00pm
1: 12 - 8:00am

86. 