The document discusses popular extensions that can be made to Oracle Learning Management (OLM) to solve common issues in version 11.5.10. It outlines solutions such as integrating OLM with Outlook calendars, automatically enrolling learners based on access definitions, updating learner access based on additional criteria beyond just organization and job, and converting learning management data from external systems. The speaker is identified as Harsh Mirchandani from KBACE Technologies who has nine years of experience implementing HRMS applications including learning management.

1. OLM: Popular Extensions to Solve
Common Issues in 11.5.10
Harsh Mirchandani
Principal Software Engineer, KBACE
© 2009 KBACE Technologies, Inc.

2. Presenter
Harsh Mirchandani, Principal Software Engineer,
KBACE Technologies
Mr. Mirchandani runs the Internet Applications Technical
Group at KBACE in Nashua, NH which specializes in the
design and implementation of web-based Oracle software
solutions. These modules most notably include Learning
Management, iRecruitment, Self Service HR, and
Performance Management. Mr. Mirchandani brings nine
years of implementation experience with HRMS
applications.
2 © 2009 KBACE Technologies, Inc.

3. Agenda
• Integrating with Outlook Calendar
• Viewing Class Enrollment Counts
• Automating Learning Certification Enrollments
• Creating Learner Class Notifications
• Enhancing the Certification
• Delivering Manager Notifications Upon Enrollment
• Updating OLM Learner Access
• Enrolling with a User Hook
• Converting Data
• Questions and Answers
3 © 2009 KBACE Technologies, Inc.

4. Outlook Calendar Integration
• Issue:
• Oracle does not provide calendar entry when Learners enroll in
Classes
• Solution:
• Add the Outlook Calendar entry to the seeded Enrollment
Notification sent to Learner upon enrollment
• Standard ics/vcs file is added as attachment
4 © 2009 KBACE Technologies, Inc.

5. Viewing Enrollment Count
• Issue:
• Administrator cannot view the Enrollment Count for a Class in OLM
• Solution:
• Add Total Enrolled, Total Open, and Max Enrollment columns to
Manage Classes page and Add Enrollments page
5 © 2009 KBACE Technologies, Inc.

6. Automatic Enrollment
• Issues:
• OLM does not provide Automatic Enrollments in 11i
• Solution:
• Identify the Automatic Enrollment based on DFF
• Create concurrent request to automatically enroll Learner based on
the Learner’s Access
6 © 2009 KBACE Technologies, Inc.

7. Class Creation Notification
• Issue:
• Inform Learner who is subscribed to Learning Path (LP) or Learning
Certification (LC) of new Class for a Course in their LP or LC
• Solution:
• Create a concurrent program that runs nightly to pick up the new
class created
• Send notification to the Learner if the course exists in the Learner’s
LP or LC
7 © 2009 KBACE Technologies, Inc.

8. Certification Fix
• Issue:
• OLM updates the Certification’s Completion Date as the date on
which the Admin changes the status of the Enrollment to Attended
• The Certification Completion Date should be the Class End Date
• Solution:
• Create a concurrent program that:
• Identifies these anomalies
• Updates the Completion Date of the Certification
• Updates the certification periods accordingly
8 © 2009 KBACE Technologies, Inc.

9. Notification to Manager
• Issue:
• Learner’s Manager is not notified when employee enrolls in a Class
• Solution:
• Modify the workflow to add the Manager notification
9 © 2009 KBACE Technologies, Inc.

10. OLM Learner Access Update
• Issue:
• Organizations want to determine the learning population for
courses based on parameters other than HR Organization, Position,
and Job.
• Solution:
• Create a process that updates the Learner access based on other
criteria such as Location and Age of Learner.
10 © 2009 KBACE Technologies, Inc.

11. Automatic Enrollment upon Subscription
• Issue:
• Learners need to go through many clicks to enroll in available
classes for a course after subscribing to a Learning Certification or
Learning Path.
• Solution:
• Write a user hook to enroll the Learner in the available Online
Asynchronous class.
11 © 2009 KBACE Technologies, Inc.

12. Data Conversion
• LM structure creation:
• Course
• Offering
• Class
• Resources
• Resource Booking
• Certification
• Learning Path
• Learner Access
• Participant Enrollments:
• External learning
• Class Enrollments
• Certifications Subscription
12 © 2009 KBACE Technologies, Inc.

13. Questions & Answers
Speaker:
Harsh Mirchandani
Email: hmirchandani@kbace.com
Phone: 650-248-9657
Recording & Presentation:
http://kbace.com/index.php/events/
webinars/online-archives
13 © 2009 KBACE Technologies, Inc.