The document outlines Millennial University's plan for implementing a new Enterprise Resource Planning (ERP) system. It discusses how the current home-grown system is outdated and incompatible. A new ERP system could help the university achieve its goals of increasing access to data, improving workflows, and enhancing technology used by faculty, staff and students. However, implementing a new ERP system would be costly and require extensive training. It would also cause productivity issues during the initial rollout. The document considers key stakeholders, possible ERP vendors, costs, and a proposed two-year timeline for selection and implementation.

1. TECHNOLOGY
PLAN FOR
MILLENNIAL
UNIVERSITY
Kayla Anaya and Eva Rhodes
EDHE 602
July 31, 2014

2. ALIGNMENT TO THE
UNIVERSITY
MISSION AND GOALS
Goals for the
New
ERP System
University
Goals
University
Mission
• Increase access to
data
• Improve workflow
and efficiency
• Extract data
• Improve controls
• Ease of use
• Enhance the
technology used by
faculty, staff, and
students
• Enlarge Millennial
University’s
connections abroad
“As a technologically
and globally engaged
research institution,
Millennial University
focuses on preparing
leaders of the future”
Source: Swartz & Orgill, 2001, p. 20 Source: “Mission and Vision,” n.d.

3. REASONS FOR A NEW
SYSTEM
Our current data system is…..
• Home-grown, outdated and slow
• No longer supported by maintenance
agreement
• Incompatible across departments
• Losing important information
• Hard to use
A new system would…
• Streamline business practices and
transactions
• Provide a common repository for
institutional data
Source: Bluistain, Chinniah, Newcomb, Plympton & Walsh, n.d., p.

4. POSSIBLE DRAWBACKS
• Cost (e.g., hardware, software, licenses,
updates, maintenance)
• Constant system updates required
• Extensive training for faculty and staff
• Productivity will be slow during the initial
roll out
Source: Swartz & Orgill, 2001, pp. 21-22

5. CONSTITUENTS
• President
• Senior Vice President of
Finance & Administration
• Chief Information Officer
• Vice President of
Enrollment Management
• Vice President for
Information Resources
• Budget Director
• IT Project Manager
• Faculty
• Staff
• Students
• Board of Trustees
• Public
Steering Committee Stakeholders
Sources: Okunoye, Frolick, & Crable, 2006, p. 114; Clarke, n.d., pp.8 & 14

6. TYPES OF ERP SYSTEMS
 Campus Management
 CAMS
 Datatel (ActiveCampus Experience)
 Jenzabar
 Oracle
 Peoplesoft
 SAP
 SCT
 SunGard Higher Education
Sources: Bluistain, Chinniah, Newcomb, Plympton & Walsh, n.d., p.
39; Panettieri, 2007, para. 10; Herbert & Cornelius, 2008, p. 1

7. COST
Sources: Axis Global Partners, 2010, para. 2; Herbert and Cornelius, 2008, p. 5; Bluistain,
Chinniah, Newcomb, Plympton & Walsh, n.d., p. 39

8. TIMELINE
Selection of project manager
and steering committee
Needs Assessment
and Evaluation of
Requirements
Gap Analysis
Creation of project
plan
Review of
ERP systems
Request for vendor
proposals
Selection of Vendor
and Software
Implementation
(phased or all-at-once)
Testing
Roll out
Training for
faculty, staff, and
administrators
YEAR ONE
YEAR TWO
Sources: Somers & Nelson, 2004; Kumar et al., 2003 as cited by Okunoye,
Frolick, & Crable, 2006, p. 118; Clarke, n.d., p. 15

9. EXECUTIVE
SUMMARY
Our university is….
• Utilizing old, outdated, home-grown systems
• Behind the technology curve
• Struggling to keep up with enrollment increases
• Searching for a robust and integrated ERP system
A new ERP system can be …
• Difficult to adjust to
• A costly investment
• Crucial to university
success
• A way to increase global
connections
• A competitive technology
• The best way to track
student success
• May take years to roll out
• Will require several months of training
We will have to weigh the
challenges of an ERP system
which . . .
However, the benefits will take . . .
•The university to higher levels of
productivity
•Provide a first-rate, technologically
advanced place of learning for students

10. REFERENCES
Axis Global Partners (2010). What does ERP really cost? Retrieved from
http://www.axisgp.com/2010/11/what-does-erp-really-cost/
Blustain, H., Chinniah, N., Newcomb, S., Plympton, M., & Walsh, J. (n.d.). Information technology and services.
College and University Business Administration (CUBA), 7th
Edition
Gleason, B. W. (2003, August 1). Open-source software fosters integration and stability. The Chronicle of Higher
Education. Retrieved from
http://chronicle.com.ezproxy2.library.drexel.edu/article/Open-Source-Software-Fosters/13744/
Herbert III, A. J. & Cornelius III, E. T. (2008). ERP 101: A primer for busy executives. Collegiate Project Services.
Retrieved from http://www.collegiateproject.com/articles/ERP%20101.pdf
Mission and purpose. (n.d.). Drexel University. Retrieved from http://www.drexel.edu/strategicPlan/message/mission/
Mission and vision. (n.d.). The University of Phoenix. Retrieved from
http://www.phoenix.edu/about_us/about_university_of_phoenix/mission_and_purpose.html
Okunoye, A., Frolick, M., & Crable, E. (2006, April-June). ERP Implementation in higher education: An account of
pre-implementation and implementation phases. Journal of Cases on Information Technology, 8(2), pp. 110-132.
Retrieved from http://go.galegroup.com.ezproxy2.library.drexel.edu/ps/retrieve.do?
sgHitCountType=None&sort=DA-
SORT&inPS=true&prodId=AONE&userGroupName=drexel_main&tabID=T002&searchId=R3&resultListType=R
ESULT_LIST&contentSegment=&searchType=AdvancedSearchForm&currentPosition=6&contentSet=GALE|
A164420731&&docId=GALE|A164420731&docType=GALE&role=
Panettieri, J. C. (2007, June). The new face of ERP. University Business Magazine, 10(6). Retrieved from
http://www.universitybusiness.com/article/new-face-erp
Swartz, D. & Orgill, K. (2001). Higher Education ERP: Lessons learned. Educause Quarterly, 2(2001), pp. 20-27.
Retrieved from http://net.educause.edu/ir/library/pdf/EQM0121.pdf
Transforming the modern urban university: Drexel University strategic plan 2012-2017. (n.d.) Drexel University.
Retrieved from file:///C:/Users/kayla/Downloads/Strategic_Plan.pdf