This job specification is for an HR Administrator position from January 2010 to May 2011. The responsibilities of the role include assisting with recruitment, screening applications, arranging interviews, drafting letters, conducting reference checks, orienting new staff, managing performance reviews, keeping training records updated, assisting with finding training providers, documenting employment equity activities, maintaining staff files, managing leave records and medical aid, authorizing payroll, and liaising with relevant organizations.

1. JOB SPECIFICATION: E-CASH SYSTEMS
HR ADMINISTRATOR – 02 JANUARY 2010 – 20 MAY 2011
Position 1: HR Administrator
Recruitment and Selection
 Assist with Recruitment process as required
 Receive job specifications from the relevant manager and placing it in correct
format
 Draft Advertisements
 Ensure Invoices are received and paid as per the finance policy
 Assist with screening CV’s and keeping record of all applications
 Arrange interviews accordingly
 Draft Regret and Offer Letters
 Assist with conducting reference checks and credit checks
Induction
 Ensure all staff members are properly orientated
 Draft contract of employments for all new staff members
 Ensure a comprehensive welcome pack is put together before new recruit arrives
Performance Management
 Assist with the updating of performance review forms
 List training needs from review forms for HR Manager to assess
Training and Skills Development
 Keep an up to date training database
 Assist with the arrangements for training to take place
 Ensure evaluation forms, attendance registers and training costing is up to date
 Assist with finding training providers

2. Employment Equity and BEE
 Assist with the general documentation of all EE and BEE activities as required
 Assist with facilitating the process of starting a EE Committee – follow all
necessary procedures
 All administrative tasks related to the EE Plan
General HR Admin
 Ensure all staff files are kept up to date
 Ensure an up to date leave register is kept
 Manage medical aid changes and schedules
 Check and authorise monthly payroll summary
 Liaise with SETA and DOL
 Assist with Workplace Skills Plan.