Events Portfolio

1. Joana Santos Andrade
Events Portfolio

2. EXHIBITIONS

3. OFF-SHORE EUROPE 2017
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▪ Venue: AECC – Aberdeen - Scotland
▪ 875 Exhibitors & 35000 visitors
▪ Signage Management
▪ Stands Checks
▪ Furniture Management
▪ Floorplan Audits
▪ Deliver sponsor areas based on their specifications, show
budget and show specifications
▪ Work with Show Team to understand the needs of the show
and deliver based on these needs
▪ Staff Management

4. ILTM CANNES 2017▪ Venue: Palais des Festivals - Cannes – France
▪ 1750 Exhibitors & 5000 Hosted Buyers
▪ Stands Checks
▪ Management of all Furniture used in the show floor (restaurants,
Press Area, VIP Area and Seating Areas)
▪ Floorplan Audits
▪ Managing of Exhibitor Packages
▪ Artwork Management for the Pavilion Areas
▪ Exhibitor Manual Production and managing enquiries from exhibitors
and contractors while ensuring excellent customer service is provided
▪ Liaise with suppliers and venues to ensure smooth delivery of the
event
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5. WTM LONDON 2017
▪ Venue: Excel – London - UK
▪ 4500 Exhibitors & 51000 visitors
▪ Onsite Support:
▫ Furniture Management (Cafés Areas & Meeting
Rooms)
▫ Floorplan Audits
▫ Managing Pavilions Artwork
▫ Managing the Speed Network Area
▫ Crowd Control
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6. IN-COSMETICS GROUP
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in-cosmetics latin America 2016 & 2017
▪ 200 Exhibitors & 4000 visitors
▪ Expo Center Norte – Sao Paulo – Brazil
▪ Design of floorplan ensuring good visitor flow, good space usage and
desirable stand locations;
▪ Support the Exhibitor Director & Sales Team
▪ Creation & design of features to attract visitors;
▪ Sponsorship management;
▪ Creation of Exhibitor Manual
▪ Liaison with Brazilian Suppliers
▪ Client liaison, including speakers, sponsors and exhibitors;

7. IN-COSMETICS GROUP
Place your screenshot herein-cosmetics global 2017
▪ 750 Exhibitors & 9000 visitors;
▪ Excel Centre – London – UK
▪ Management of Show Features – Formulation Lab:
▫ Pre-planning of all the logistics and material necessary to
have the laboratory ready for Exhibitors and Visitors;
▫ Onsite Management of the laboratory, including managing
the FOH on show days and liasing with Exhibitors before
the start of the sessions
▪ Sponsorship management
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8. EXHIBITION STANDS
▪ Budget Management and suppliers negotiation to achieve better margins for the company
▪ Client Management – from briefing to delivery
▪ Detailed structure to the full event planning process, with clear project timelines and milestones and management
responsibility for the delivery and success of the events
▪ Work with designers to achieve the best layout/visual according briefings and space booked by clients
▪ Creation of all H&S Documentation requested by organisers
▪ UK and International Venus
▪ Logistics Management

9. CORPORATE

10. MEETINGS & CONFERENCES
▪ Client Management – from briefing to event delivery
▪ Events from 50 pax to 1500pax
▪ Detailed structure to the full event planning process, with clear project
timelines and milestones and management responsibility for the
delivery and success of the events
▪ Logistics Management – Venue Hire, AV, Catering, Security, Onsite
Staff, Attendees transport/transfers, Accommodation

11. GALA DINNERS & AWARDS CEREMONIES
▪ Client Management – from briefing to event delivery
▪ Events from 150pax to 1000pax
▪ Detailed structure to the full event planning process, with clear project
timelines and milestones and management responsibility for the delivery
and success of the events
▪ Logistics Management – Venue Hire, AV, Catering, Entertainment, Security,
Onsite Staff, Attendees transport/transfers, Accommodation

12. CULTURAL EVENTS

13. FESTIVAL DOS OCEANOS
2007, 2008, 2009, 2010 & 2011
Best European Cultural Event in 2008 & 2009
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Full operational & logistical responsibility of:
- Conferences
- Workshops
- Outdoor events
- Opening Concert (Lauren Hill, Joss Stone and James Morrison)
- Fashion events
- Three Guiness World Record events (with 100.000 people)
- Street parades and shows
Staff Manager – From 30 to 100 people - recruitment and daily management

14. FESTIVAL DOS OCEANOS
2007, 2008, 2009, 2010 & 2011
Best European Cultural Event in 2008 & 2009

15. FESTIVAL DOS OCEANOS
2007, 2008, 2009, 2010 & 2011
Best European Cultural Event in 2008 & 2009

16. SPORT EVENTS

17. LONDON 2012 – OLYMPIC & PARALYMPIC GAMES
Client: EDF – Tier 1 Sponsor
▪ Hospitality Programme for 6000 Guests
▪ Team Assistant:
▫ Production of welcome packs for each wave (group of guests)
▫ Office management
▫ Production of daily briefings for Hosts
▫ Production of operational documentation
▫ Assisting with conference, guests visits to the London Eye, Olympic Stadium and EDF Pavilion

18. BRAZIL 2014 – FOOTBALL WORLD CUP
Client: Anglo American
▫ Hospitality Programme for 1000 guests
▫ Development and planning of a Hospitality Programme in three locations in Brazil (Rio de Janeiro, Belo
Horizonte and Sao Paulo) – search for venues, hotels, transport and experiences, dealing with suppliers
and attending client meetings
▫ Programme invitation process - planning invitation and follow ups
▫ Guest Communications – development of website content, registration portal, answering guests queries
▫ Print & Production Management – Envelopes, gift bags, menu covers, accreditations, lolipops, booklets,
ticket folders, reserved cards, coasters, bus signage, contact cards, smoothie cups, event signage

19. 2013 DANONE NATIONS CUP
LONDON
▫ Coordination of 32 Delegations (Countries) logistics – 400 participants
▫ Managing 32 Hosts (1 per country) - coordinate and support all the Hosts during
arrivals, transfers, activities, meals, bedtimes, wake-up times, departures
▫ Daily briefings
▫ On duty 24h during the event days – 1 week
▫ Coordinate the relationship between the Delegation Host and their teams
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20. Thank You!
Any questions?
+ 44 (0) 7549106199
joanasauk@gmail.com