Gilead Sciences implemented the Scout sourcing platform to standardize and accelerate their procurement processes across a growing global organization. Their initial focus was on RFPs but they saw potential for Scout to track other supplier information as well. Key steps included scoping capabilities, standardizing data fields, migrating historical data, developing communication and training plans, conducting a pilot program, and designating support resources. The presentation provided eight tips for other organizations on how to successfully launch and adopt Scout for procurement.

1. It’s All About Adoption
How Gilead Sciences Forged a Path to Accelerate Value
Brian Peters
Sr. Director, Procurement
Gilead Sciences
Mike Browning
Principal
Blackline Group

2. Gilead Sciences
Transform and simplify care for people with life-threatening Illness
around the world.
More than 25
marketed products
have reached millions
of people around the
world with life
threatening illnesses
HIV/AIDS, Liver
Disease, Inflammation
& Respiratory,
Hematology &
Oncology
11,000 employees
worldwide in 35
countries
spanning six
continents
Committed to
ensuring global access
to
Gilead medicines in
130 countries
Strong Pipeline in
emerging therapeutic
areas including
Inflammation and
Nash
Corporate giving
programs
that support local
communities by
expanding
access and education

3. Single Tablet Regimen (STR): Treatment
Simplification Advances HIV/AIDS Therapy
1996
30+
Pills
a Day
2018
Biktarvy
Sixth Gilead STR
Pills shown are not actual size.
2006
Atripla
First STR
2011
Complera
Second STR
2012
Stribild
Third STR
2015
Genvoya
Fourth Gilead STR
2016
Odefsey
Fifth Gilead STR

4. Importance of CAR T Therapy
• Breakthrough in hematologic cancer treatment in which a
patient’s own T cells are engineered to seek and attack cancer
cells
• Involves removing a patient’s immune cells, modifying those
cells, then infusing them back in the patient to fight cancer
• Each treatment is manufactured specifically for an individual
patient
• Yescarta® establishes Gilead’s leadership in this new cell
therapy – now approved for adult patients with relapsed or
refractory large B-cell lymphoma after two or more lines of
systemic therapy
• Research into other B-cell malignancies, earlier lines of therapy
and solid tumors are planned/ongoing

5. #scoutspark
Benchmark: Shared Information
Today, we will be sharing takeaway tips for
your Procurement team
In addition, we thought it might be
interesting for us all to take a survey and
share the results as a Benchmark for
Procurement.
The survey will be collected at the end of
the presentation and the results will be
sent for all to share with their companies.
Benchmark Survey

6. #scoutspark
Heros & Stars
Bureaucracy & Process
time
performance

7. #scoutspark
Constructive Disruption Through Standardization
As with any rapidly growing company, Gilead Sciences Procurement function
has been challenged to meet growing demand. Scout was initially selected as a
tool to standardize and accelerate our RFPs.
Ultimately, we saw that Scout could go far beyond RFPs. Our initial challenge
was to successfully launch Scout across 35+ Sourcing resources with:
• multiple spend category leaders
• varied procurement practices
• different business line needs
• distinct geographic coverage areas
Beyond launching a tool, Scout’s roll out became an opportunity to standardize
and raise the bar for how the entire Procurement function performed.

8. Bicycle Theory

9. #scoutspark
Agenda
Today, we will share 8 takeaway tips from our journey with Scout.
1 2 3 4 5 6 7 8
wherever you are in your Scout journey, we hope our practical tips are helpful

10. #scoutspark
Scope
Once our team understood the flexibility of Scout, a key step was to lock down
on our scope. We agreed to initially focus on three capabilities.
scoping discussion allowed the category owners to share differences in how they operate
Takeaway Tip #1
Scout offer flexible options for
logging one time and recurring
cost savings. Make sure that
you spend time as a team
standardizing before entering
savings.
1

11. #scoutspark
Process
Scout allows you to add your own customer fields. Grouping the fields within
logical sections made data entry easier for our team members.
resolving field definitions is an opportunity to standardize across categories for reporting
Takeaway Tip #2
Develop a master list of fields
to resolve differences and
clarify how people have
historically used information. A
good place to start is ‘project
roles’.
2

12. #scoutspark
Data Migration
Once started with Scout for RFPs, it is easy to see that benefit can be gained in
tracking other supplier related information.
Scout is an excellent data capture tool, be sure to cleanse historical data prior to launch
Takeaway Tip #3
Work with Scout support to
validate data migration
approach and roadmap. They
can save your team time and
provide awareness of future
releases which impact data.
Data to Prioritize for Launch
• Procurement team and emails (for invites)
• Supplier Names and emails
• Historical Sourcing Projects
• Historical Sourcing Savings
Future Considerations for Planning
• Supplier Attributes (e.g., Preferred)
• Supplier Documents (e.g., Code of Conduct)
• Supplier Contracts
3

13. #scoutspark
Communication
Elevating the Procurement function with Scout is exciting. That said, prepare
your audiences with advanced communications to manage expectations.
let the business know that suppliers will be receiving a Scout invite in advance of RFP
Takeaway Tip #4
Leverage Scout provided
guides – customize for your
company to deliver ‘getting
started guides’ for the business
and suppliers.
4

14. #scoutspark
Reporting
Reporting can be as simple as ‘export all to a spreadsheet’ or as advanced as
connections to Tableau for executive views.
the administrator can setup a group of ‘shared’ starter reports to get started
Takeaway Tip #5
Beginner: Develop a shared
‘starter’ report library for your
team.
Advanced: add custom fields
for combining supplier spend
data with Scout activity.
5

15. #scoutspark
Training Plan
In person training is a great way to allow your team to gain confidence.
Include full event lifecycle (e.g., business scoring) and supplier experience.
if training format allows, provide both RFP owner and supplier view at the same time
Takeaway Tip #6
Perform a ‘mock event’ so that
Procurement knows what
Scout looks like to the
business and suppliers.
6
Training Materials Check List
• Supplier Facing Guide
• Business Facing Guide
• Procurement Guide
Training Readiness Check List
• Accounts setup for mock event
• Template email to Supplier
• Template email to Business
• Template RFP / Scoring
• Shared reports setup

16. #scoutspark
Pilot Feedback
Pilot Feedback is a great way to capture unknowns and generate positive
momentum in advance of launch. Include pilot group in early training classes.
hosting training with a Pilot group is recommended if you support more than five people
Takeaway Tip #7
Develop a Scout ‘user group’
within the Procurement team
and the business to advocate
for the use of Scout.
7

17. #scoutspark
Support
Decide in advance of launch who you would like supplier, business and
Procurement team member questions.
having an email address for all Scout questions ensures Procurement manages service
Takeaway Tip #8
After launch, focus on
development of template
supports for advanced RFP
scoring.
For admins – publish a project
data gap report to keep
pipeline reporting clean
8

18. #scoutspark
Questions?
Thank you for participating in today’s session. We hope you
found the takeaway tips practical and useful for your
company.
Please complete the and drop off your survey and we will
send the Procurement Benchmark results next week.
Benchmark Survey
Brian Peters
Sr. Director, Procurement
brian.peters@gilead.com
Mike Browning
Principal
mbrowning@blacklinegroup.com

19. Thank You!
Brian Peters| brian.peters@gilead.com Mike Browning | mbrowning@blacklinegroup.com