![[COMPANY] - INFORMATION TECHNOLOGY POLICY
Page 1
This Policy is a guide for use of Computers, Operating and Applied Software and other equipment / accessories
provided during the course of employment in the [COMPANY]
[COMPANY] provides employees with a host of Electronic Technologies and Services, including Computers, E-Mail,
Printing and Internet services. These technologies and services are intended to be used for business purposes only
and are meant to assist employees in completing job responsibilities as effectively as possible.
Employees are strictly prohibited from using any technology to view, listen to or communicate offensive,
defamatory or disruptive content. Such content includes, but is not limited to, material of a sexual or sexually
suggestive nature, racial,ethnic or gender-specific slurs,or any other visual / audio / verbal content that offends or
is intended to offend someone because of his or her age, sex, religion, national origin, disability or other lawfully
protected trait.
COMPUTER NETWORK USE LIMITATIONS PROHIBITED ACTIVITIES:
Without prior written permission from [COMPANY], the computer network may not be used to disseminate, view
or store commercial or personal advertisements, solicitations, promotions, destructive code (e.g., viruses, Trojan
horse programs, etc.) or any other unauthorized materials. Occasional limited appropriate personal use of the
computer is permitted if such use does not
a) Interfere with the user’s or any other employee’s job performance;
b) Have an undue effect on the computer or company network’s performance;
c) Violate any other policies, provisions, guidelines or standards of this agreement or any other of the [COMPANY].
Further, at all times users are responsible for the professional, ethical and lawful use of the computer system.
Personal use of the computer is a privilege that may be revoked at any time.
Illegal Copying:
Users may not illegally copy material protected under copyright law or make that material available to others for
copying.You are responsiblefor complying with copyright law and applicable licenses that may apply to software,
files, graphics, documents, messages, and other material you wish to download or copy. You may not agree to a
licenseor download any material for which a registration fee is charged without first obtaining the express written
permission of the Company.
Communication of Trade Secrets:
Unless expressly authorized to do so, user is prohibited from sending, transmitting, or otherwise distributing
proprietary information, data, trade secrets or other confidential information belonging to [COMPANY].
Unauthorized dissemination of such material may resultin severe disciplinary action as well as substantial civil and
criminal penalties.
Users shall notsend on internet, any information other than ASUS General Business,the disclosureof which may in
any case cause harm or loss to either the company’s or its customers’ reputation.
DO NOT WASTE OR DAMAGE COMPUTER RESOURCES
Accessing the Internet:
To ensure security and avoid the spread of viruses, Users accessing the Internet through a computer attached to
[COMPANY]’s network are routed through an approved Internet firewall or other security device. Bypassing](https://image.slidesharecdn.com/itpolicyver-1-150708052751-lva1-app6892/85/It-policy-ver-1-0-1-320.jpg)
![[COMPANY] - INFORMATION TECHNOLOGY POLICY
Page 2
[COMPANY]’s computer network security by accessing the Internet directly by modem or other means is strictly
prohibited.
Frivolous Use:
Computer resources are not unlimited. Network bandwidth and storage capacity have finite limits, and all Users
connected to the network have a responsibility to conserve these resources. As such, the User must not
deliberately perform acts that waste computer resources or unfairly monopolize resources to the exclusion of
others. These acts include, but are not limited to, sending mass mailings or chain letters, spending excessive
amounts of time on the Internet, playing games, participating in online chat groups, uploading or downloading
largefiles,accessingstreamingaudio and/or video files, or otherwise creatingunnecessary loads on network traffic
associated with non-business-related uses of the Internet.
Users shall not carry out any objectionable, frivolous or illegal activity on the internet that shall damage the
company's business or its image.
Users shall not post to public discussion groups, chat rooms or other public forums representing the company on
the Internet unless preauthorized by company.
Virus detection:
Files obtained from sources outside the Company, including disks brought from home, files downloaded from the
Internet, newsgroups, bulletin boards, or other online services; files attached to e-mail, and files provided by
customers or vendors, may contain dangerous computer viruses that may damage the Company's computer
network. Users should never download files from the Internet, accept e-mail attachments from outsiders, or use
disks from non-Company sources, without first scanning the material with [COMPANY]-approved virus checking
software. If you suspect that a virus has been introduced into the [COMPANY]'s network, notify the System
Administrator immediately.
Desk Top / Laptop Use
Any malfunctioning of the computer system due to power, booting and / or operating system failure, username /
password failure, hard disk problem, keyboard, monitor, LCD display and mouse not functioning should be
reported to System Administrator before taking any service from outside parties for repairs. Laptops should be
handled with utmost care for not getting damage for the LCD screen and other internal peripherals. Any allocation
of Desktop / Laptop should be routed through Head of Department to Department of HR to Department of IT.
USAGE OF PASSWORD FOR PROTECTION OF DATA AND SHARE THE PASSWORD
Do not share your system password with others for security and maintain confidentiality of data.
Change your password when necessary and follow email send by HQ
Data storage
Not to store data in the desk top which is official in nature and all info has to be in the other hard drive partition
and on server / uploaded into the server. Company also not responsible for loss of data on the desk top
Software
Being property of company cannot be copied or pirated for personal use / given to others
CD Drive / Pen Drive and Others](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)
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- 1. [COMPANY] - INFORMATION TECHNOLOGY POLICY Page 1 This Policy is a guide for use of Computers, Operating and Applied Software and other equipment / accessories provided during the course of employment in the [COMPANY] [COMPANY] provides employees with a host of Electronic Technologies and Services, including Computers, E-Mail, Printing and Internet services. These technologies and services are intended to be used for business purposes only and are meant to assist employees in completing job responsibilities as effectively as possible. Employees are strictly prohibited from using any technology to view, listen to or communicate offensive, defamatory or disruptive content. Such content includes, but is not limited to, material of a sexual or sexually suggestive nature, racial,ethnic or gender-specific slurs,or any other visual / audio / verbal content that offends or is intended to offend someone because of his or her age, sex, religion, national origin, disability or other lawfully protected trait. COMPUTER NETWORK USE LIMITATIONS PROHIBITED ACTIVITIES: Without prior written permission from [COMPANY], the computer network may not be used to disseminate, view or store commercial or personal advertisements, solicitations, promotions, destructive code (e.g., viruses, Trojan horse programs, etc.) or any other unauthorized materials. Occasional limited appropriate personal use of the computer is permitted if such use does not a) Interfere with the user’s or any other employee’s job performance; b) Have an undue effect on the computer or company network’s performance; c) Violate any other policies, provisions, guidelines or standards of this agreement or any other of the [COMPANY]. Further, at all times users are responsible for the professional, ethical and lawful use of the computer system. Personal use of the computer is a privilege that may be revoked at any time. Illegal Copying: Users may not illegally copy material protected under copyright law or make that material available to others for copying.You are responsiblefor complying with copyright law and applicable licenses that may apply to software, files, graphics, documents, messages, and other material you wish to download or copy. You may not agree to a licenseor download any material for which a registration fee is charged without first obtaining the express written permission of the Company. Communication of Trade Secrets: Unless expressly authorized to do so, user is prohibited from sending, transmitting, or otherwise distributing proprietary information, data, trade secrets or other confidential information belonging to [COMPANY]. Unauthorized dissemination of such material may resultin severe disciplinary action as well as substantial civil and criminal penalties. Users shall notsend on internet, any information other than ASUS General Business,the disclosureof which may in any case cause harm or loss to either the company’s or its customers’ reputation. DO NOT WASTE OR DAMAGE COMPUTER RESOURCES Accessing the Internet: To ensure security and avoid the spread of viruses, Users accessing the Internet through a computer attached to [COMPANY]’s network are routed through an approved Internet firewall or other security device. Bypassing
- 2. [COMPANY] - INFORMATION TECHNOLOGY POLICY Page 2 [COMPANY]’s computer network security by accessing the Internet directly by modem or other means is strictly prohibited. Frivolous Use: Computer resources are not unlimited. Network bandwidth and storage capacity have finite limits, and all Users connected to the network have a responsibility to conserve these resources. As such, the User must not deliberately perform acts that waste computer resources or unfairly monopolize resources to the exclusion of others. These acts include, but are not limited to, sending mass mailings or chain letters, spending excessive amounts of time on the Internet, playing games, participating in online chat groups, uploading or downloading largefiles,accessingstreamingaudio and/or video files, or otherwise creatingunnecessary loads on network traffic associated with non-business-related uses of the Internet. Users shall not carry out any objectionable, frivolous or illegal activity on the internet that shall damage the company's business or its image. Users shall not post to public discussion groups, chat rooms or other public forums representing the company on the Internet unless preauthorized by company. Virus detection: Files obtained from sources outside the Company, including disks brought from home, files downloaded from the Internet, newsgroups, bulletin boards, or other online services; files attached to e-mail, and files provided by customers or vendors, may contain dangerous computer viruses that may damage the Company's computer network. Users should never download files from the Internet, accept e-mail attachments from outsiders, or use disks from non-Company sources, without first scanning the material with [COMPANY]-approved virus checking software. If you suspect that a virus has been introduced into the [COMPANY]'s network, notify the System Administrator immediately. Desk Top / Laptop Use Any malfunctioning of the computer system due to power, booting and / or operating system failure, username / password failure, hard disk problem, keyboard, monitor, LCD display and mouse not functioning should be reported to System Administrator before taking any service from outside parties for repairs. Laptops should be handled with utmost care for not getting damage for the LCD screen and other internal peripherals. Any allocation of Desktop / Laptop should be routed through Head of Department to Department of HR to Department of IT. USAGE OF PASSWORD FOR PROTECTION OF DATA AND SHARE THE PASSWORD Do not share your system password with others for security and maintain confidentiality of data. Change your password when necessary and follow email send by HQ Data storage Not to store data in the desk top which is official in nature and all info has to be in the other hard drive partition and on server / uploaded into the server. Company also not responsible for loss of data on the desk top Software Being property of company cannot be copied or pirated for personal use / given to others CD Drive / Pen Drive and Others
- 3. [COMPANY] - INFORMATION TECHNOLOGY POLICY Page 3 Responsibility of safety of accessories provided with he computers like data card, pen drive etc. While using such things, if any malware, Trojan and virus infected in system will liable by you. WEB FILTER POLICY Rule No. Rule Name (Ref) Type Applicability Description When Special Permission 1 INT Disallow To all by default Adult/ Sexually Explicit, Advertisements & Popups,Alcohol & Tobacco,Criminal Activity, Gambling,Online Games, Hacking,IllegalDrugs,Intimate Apparel & Swimwear,Intolerance & Hate,Peer-to- Peer,Personals & Dating, Phishing & Fraud,Proxies & Translators,Ringtones/ MobilePhoneDownloads, Spam URLs, Spyware,Streaming Media, Sports, Violence, Weapons, Tasteless and Offensive, Chat, Social Networking sites ( Orkut,myspace, facebook, linkedIn etc)Youtube, VoIP, Internet Telephony e.g. skype, Blogs, WiKis,Data sharing portals, web backup, remote PC access, web conferencing Any time None 2 INTA Allow All by default default ASUS related social media channel only Any time (For Marketing,see MKTrule) 3 NEWS Disallow All by default News Any time On need basis 4 MSG Disallow To all by default Messenger Any time None 5 WEBS Disallow To all by default Free web mails Any time On need basis 6 JOBC Disallow To all by default Job search & career development Any time HR PersonnelOnly 7 TRADE Disallow To all by default Finance / Investment / Trading Any time Allow authorized personnel 8 FILE Disallow To all by default File Download (executable, video) except [COMPANY] FTP and MS Outlook Any time authorized by admin 9 MKTG Disallow To all by default For Marketing activity Any time Allow authorized personnel