This document discusses invoice batches in Oracle Payables. It explains that invoice batches allow organizations to process multiple invoices at once instead of one by one. Key points covered include how to enable and enter invoice batches, how batch parameters can override other defaults, implications of changing batch parameters after recording invoices, and that invoices can be accounted for even if batch control totals do not match actual totals. Seeded reports for viewing invoice batches are also listed.

1. Invoice Entry
INVOICE BATCHES
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Presented By- Sourabh Vijayvargeeya

2. Invoice Batch
 In an effort to save the time wasted while switching from one task to another,
Organization batch the various processes, lumping together the similar processes to
do all at once. In batching customer invoices, Organization process several
customer invoices all at the same time. Similarly, when it comes time to pay bills,
Organization might batch all of the invoices that organization received from
suppliers together and pay all the invoices at once.
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3. 3

4. We can use Invoice Batch to -
 Maximize accuracy by tracking variances between control invoice
count and actual invoice count and total resulting from your invoice
entry.
 Easily locate a batch on-line and review the name of person who
created the batch and date it was created.
 Enter Invoice Defaults at batch level that overrides system or supplier
site defaults for all invoice in the batch.
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5. Prerequisites
 Enable the Use Batch Control Payable Option.
 Group un-entered Invoice into Batch .
 Establish a systematic naming convention for future reference and convenience.
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6. How to enable the Invoice Batches? 6
Navigation – System Administrator – Profile –System- Payable Responsibility-Profile( AP: Use Invoice Batch Controls )

7. Entering Invoice Batches 7
Payable display the difference
between Control count and
actual count of invoice.
Invoice Batch window Reference - http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/ibatfref.htm#index-Invoice-Batches-window-window-reference--0

8. Invoice Entry 8
Here also we can monitor the batch
control total and actual total.

9. Can we do Accounting by Batch?
 No
 There is no way to create accounting by batch. Because this option
was available on a file version lower to to APXINWKB.fmb
120.601.12010000.132.
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So how can we do Accounting for Batch?
 We can do accounting for batch by running the “Create
accounting program”.

10. Can we do Accounting for a single invoice when
Invoice batch Control amount is not equal to Invoice
actual amount?
10.1

11. Can we do Accounting for a single invoice when
Invoice batch Control amount is not equal to Invoice
actual amount?
10.2
Conclusion – we can do accounting for a single invoice or more than one invoice in batch
even if total control count or total control amount is not equal to total actual count or total
actual amount. It is just for tracking purpose where we can keep track of our invoice
whether these are in limit or not.

12. Does Batch parameter overrides the site
parameter and setup parameter?
11.1
Suppliersitesetup
InvoiceManagement

13. Here we can observe that
system defaulting the Currency
and term date from Batch’s
parameter.
When we enter the supplier
site we’ll get this pop
message.
Document ID - http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/entinv04.htm#t_inv_batch
11.2

14. Can we change default parameter on Invoice batch
screen after recording some invoices, If yes then
what will be the implication of the same?
 Yes. Some field can be changed for e.g. we can’t change the
Currency type, Invoice type but we can change the payment term
on invoice page.
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Can we change the parameter on invoice if Batch
Parameter are different ?
 Yes. We can change the Default parameter for invoice on Batch
screen after recording some invoice, after changes system will take
new defaults for invoice as per changes made.

15. After Changes
Before Changes
Impact on Invoice
Document ID : http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/invadj08.htm#indexadjustinginvoicebatches0
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16. Can we delete Invoice Batch?
 We cannot delete an invoice batch that
contains invoices. If we want to delete an
invoice batch, we must delete the invoices in
the batch.
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17. Why are Payable invoice viewable across all
operating unit?
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The operating unit is not mandatory in the Invoice workbench. As a result , the ORG_ID is null
in the table AP_BATCHES_ALL, and we can view all the invoice batches in Invoice Batches
form.

18. Can we enter an invoice in a batch that
was created with another operating unit?
 Yes.
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Recommendation- We should name our batch in a manner that give a clear indication to user
that for which purpose it was created. So that they Don’t use the different batch in different
operating unit.

19. Seeded Report for Invoice Batch
17.1Batch Control Report by Batch Name. Lists invoice batches in order of batch name and
batch date. Also sorts by entry name.

20. Seeded Report for Invoice Batch
17.2•Batch Control Report by Batch Entered By. Lists invoice batches in order of entry
person. Also sorts by batch name.

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22. Thank you
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