This document provides guidelines for creating effective PowerPoint presentations, emphasizing the importance of simplicity and consistency in design, such as avoiding distracting backgrounds and using legible fonts. It advises on the optimal number of bullet points and words per slide, as well as tips for enhancing presentations with graphics and animations. Additionally, it underscores the significance of proofreading and using an appropriate design theme to maintain professionalism.

1. Intermediate PowerPoint Virtual Village

2. This is part II You should already be able to: Create a presentation based on a template Format and edit a presentation Work with clip art Add simple animation Save your work

3. Using help Help menu Or click F1 Search for a topic Browse table of contents

4. Working with clip art Already on some slide layouts If not, select Insert, Picture, Clip Art to launch Clip Art Gallery Search by keyword or browse Can look online Resizing clip art

5. Is PowerPoint evil? Being able to do something doesn’t mean you should

6. Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

7. Color - Bad Using a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying . Using a different color for each point is unnecessary Using a different color for secondary points is also unnecessary T r y i n g t o b e c r e a t i v e c a n a l s o b e distracting

8. Gettysburg Cemetery Dedication Abraham Lincoln

9. Review of Key Objectives & Critical Success Factors What makes nation unique Conceived in Liberty Men are equal Shared vision New birth of freedom Gov’t of/for/by the people

10. Summary New nation Civil war Dedicate field Dedicated to unfinished work New birth of freedom Government not perish

11. PowerPoint can be good Studies have shown that when we hear and see something at the same time, our recall is greatly increased. The slide is there as a jumping off point for your presentation, as a visual reinforcement of your message.

12. If you ever read your slides to your audience, I will come after you with a wet noodle!

13. For a good presentation No more than 3 or 4 bullets per slide No more than six words per bullet Phrases, not sentences

14. Fonts Make sure your fonts are legible. Arial at 10 point , 16 point , 32 point , at 48 point , at 64 point Stick to one or two fonts Don’t use ALL CAPS, italics or underlining for emphasis. Try a different color , a larger font size or subtle animation.

15. Other tips All art, sounds, charts should add something to your presentation. Don’t let your background overpower your content Reveal one idea at a time. Run spell check. Proofread. It’s important!

16. For a professional look Use an appropriate design A floral theme is only professional if you’re a florist Don’t deliver bad news with a design with a vacation theme Slide transitions should be subtle and consistent

17. Adding a graph

18. Adding an organizational chart

19. Animations

20. Narration

21. Making your presentation run smoother

22. Saving your file

23. While you’re running the presentation Right click for pen/arrow/pointer E to erase Black screen White screen Moving through the show

24. Finishing touches Speaker’s notes Handouts Master layout Can do in Word

25. Printing Maybe the hardest part If using a black and white printer, use print dialogue to print in black and white Can print with background in place, usually won’t want to

26. Final exercise What I’d do if I won the lottery

27. What I’d do if I won the lottery by my dog Tess

28. My dream house

29. Who I’d share the wealth with Mama Spike No cats Anyone who would buy me treats

30. What I’d buy Bones Dog food Dog beds New collar Bones Bones

31. My new bed

32. Where I’d go The park The pet store Bojangle’s (yum) To work with Mama