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1Copyright © 2012. Infor. All Rights Reserved. www.infor.com
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Infor LN Finance Overview
and Concepts
Dan Aldridge, Senior Consultant, Infor
3Copyright © 2012. Infor. All Rights Reserved. www.infor.com3
Course Methodology
Lecture and
Discussion
40%
Hands-on
Practice
50%
Measure
Results
10%
Practical Exercises
Demonstrations
Application
of Concepts
Business
Concepts
Review Questions
4Copyright © 2012. Infor. All Rights Reserved. www.infor.com4
Student Guide Icons
Guided Task
Complete the steps with your instructor. Ask for
assistance or ask any questions while completing the task.
Refer to the Student Guide
With your instructor, review the detailed information
in the Student Guide.
Instructor Demonstration
Watch your instructor complete the steps, listening to the
explanation. Generally, only one person can complete the
activity.
Independent Task
Does not provide detailed step-by-step instructions to follow.
Complete the steps independently. Ask your instructor to
assist you with any questions or problems.
5Copyright © 2012. Infor. All Rights Reserved. www.infor.com
Course Objectives
Upon completion of this course, you will have a general
understanding of the processes and functionality of Infor LN
Financials, and can recognize the concept of the financial
integrations with Operations Management packages.
6Copyright © 2012. Infor. All Rights Reserved. www.infor.com
Agenda
• Lesson 0 Getting Started
• Lesson 1 Common Financials Data
• Lesson 2 General Ledger
• Lesson 3 Accounts Payable
• Lesson 4 Central Invoicing & Accounts Receivable
• Lesson 5 Cash Management
• Lesson 6 Fixed Assets Management
• Lesson 7 Controlling
• Lesson 8 Financial Statements
• Lesson 9 Financial Integrations
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Lesson 1–0
Common Financials Data
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Building a Company in LN
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Departments
Warehouses
Bus. Partners
Projects
9
Enterprise Structure Model
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• Several separate production companies are controlled in separate
financial companies
Finance 2
Factory B
Factory C
Finance 3
Factory A Finance 1
Group
Company
10
Multi-Company
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Defining organization - Enterprise Units
Logistic company 100
EU 1 EU 2
Finance Company 100 Finance Company 200
Plant 1 Plant 2
11
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Enterprise Units
Logistical
company100
Financial
company
200 Financial
company
300
Enterprise
Unit
(Location 1)
Enterprise
Unit 2
(Location 2)
SO
PO
PP
SO
PP
WH
WH
SO
PP
PO
WH
= Warehouse
= Production plant
= Purchase office
= Sales office
13Copyright © 2012. Infor. All Rights Reserved. www.infor.com13
Currency Systems
CAD
Reference EUR
EURUSD
Dependent
BRL USD
CAD
Independent
External CAD
Local/
Reporting USD
Single
* New in FP5: Standard
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Structure Common Data
Company Employee
Addresses B.P.
Sub-entities
Item Base Data
General Data
Calendars EMM
Tables: Logistic / Financial/ Taxes Common
Data
14
15Copyright © 2012. Infor. All Rights Reserved. www.infor.com15
Pay
To
Invoice
From
Pay
By
Invoice
To
Supplier
Roles
Customer
Roles
Business Partner
• All supplier and/or all customer roles must be defined for a business partner
Business
Partner Invoice
To
Ship
To
Pay
By
Pay
To
Invoice
From
Ship
From
Sold
To
Buy
From
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Business Partner
Characteristics
Business Partner
Number
Group #’s
Addresses
CurrencyContacts
Banks Financial Business
Partner Group
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for Customers for Suppliers
Financial Business Partner Group
Purpose
 To group similar customers or supplier
 To assign ledger accounts and dimension codes for semi
automatic entries; based on pre-defined events generating
transactions for those groupings
 Multiple control accounts per business partner
 Note. Every business partner must be linked to a FBPG via the
business partner roles
18Copyright © 2012. Infor. All Rights Reserved. www.infor.com
Tax Codes
18
High VAT
Country
Low VAT
Tax Codes
Netherlands
HST
GST
Canada
PST
19 %
6 %
5 %
2 %
Ledger Accounts
Purchase Tax
Sales Tax
Shifted Tax
Sales LA
Purchase Tax
Sales Tax
Shifted Tax
Sales LA
Infor LN Financials
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Modeling Tax Scenarios Exceptions
Applications
Tax Defaulting Library
Standard Tax Library
Tax Exception Library
Destination Sales Tax
 Customer can define tax scenario for specific situation
 Applications call tax dll. There, first checked if for that situation a
tax scenario is modeled. If yes, data from there is taken, otherwise,
the standard ERP tax function is used
20Copyright © 2012. Infor. All Rights Reserved. www.infor.com20
Independent Task: Common Financials Data
• Check the enterprise model
• Create a new currency rate
• Add a terms of payment
• Business partner group
• Add a customer
• Insert a new tax percentage
21Copyright © 2012. Infor. All Rights Reserved. www.infor.com21
Infor LN Financials
Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements
Controlling
Budgeting Cost Accounting
Accounts Payable
CPR
BP
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Lesson 2–0
General Ledger
Financial Concepts & Overview
Infor LN
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Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
Infor LN Financials
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements Controlling
Budgeting Cost Accounting
Accounts Payable
24Copyright © 2012. Infor. All Rights Reserved. www.infor.com24
Multiple Business Unit Financials
Enterprise x
Enterprise 2
Enterprise 1
Financial Group
Sales Production …
Bus
Unit ProjectRegion
Product
Line …
General Ledger
level
Dimensions
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Chart of Accounts
Example
Depreciation
Costs
C1
Maintenance
Costs
C2
Direct Wage
Costs
C3
Indirect Wage
Costs
C4
Production Costs
P
Machine Costs
P1
Wage Costs
P2
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Sales
New
Existing
Repair
Other
• Chart of Account Types:
• Balance Sheet
• Income Statement
• Inter-company
• Text
• 12 Alpha/numeric characters
• Parent/Child Relationships
• 99 levels of subtotals
• Integration account
• Quantities
• Currency base
• Matching
• Blocking
• Statutory versus Complementary
• Daily and BP balances
Chart of Accounts
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Parent – Child Relations
C1
C2
C3
C4
C5
C6
C7
P
P1
P2
P3
DIM 1
DIM 2
DIM 3
DIM 4
DIM 5
Dimensions
P
P3
P2
P1
C1
C2
C3
C4
C5
C6
C7
Ledger
Accounts
C = Child
P = Parent
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Enter Transactions
Transaction Entry Date
Date 10/01/2006
Fiscal year 2006
Fiscal Period 04
Reporting Period 01
Tax Period 02
Batch number 416
Transaction Type
GLD Journals (Detailed)
API Purchase Invoices (order)
CBD Bank Transactions (Detailed)
Journal Voucher
Invoices (pur / sls)
Credit notes (pur / sls)
Opening balance
Cash
Purchase / Sales Corrections
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• Maintain Transaction (New: Transaction Entry)
• Enter Batch Header*
• Enter Transaction Type*
• Enter Line Details
• Print Non-Finalized (optional)
• Finalize Transaction
• Finalization Administrator
Same for G/L,
ACP, ACR & CMG
*All transactions are created with a Transaction Type and processed in a Batch
Transaction Processing Summary
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• Transaction Type = user-defined; 3 alphanumeric characters
• Series Code = categorizes all transactions of a given type; up to 4 alphanumeric characters
• Last-Used Number = system generated sequential #; balance of characters where sum of
series # + first free # is 8 characters
Transaction
Type
Series
Code
Last-Used
Number
API 20040001
GLD 10 000001
Financial Document Numbers
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Inquiries &
Reports
Finalization Run #UPDATE
---------
Batch 5
---------
Batch 4
---------
Batch 3
--------
Batch 2
Batch 1
STATUS
‘Non-finalised’
STATUS
‘Finalised’
Transaction Processing
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Production costs
P
Machine costs Labour costs
P 1 P 1
Depreciation
costs
Service costs
C1 C2
Direct Labour
costs
Indirect Labour
costs
C3 C4
Production Department
Tables
Assembly Department
Chairs
C10 C11
C12 C13
Drill Down
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15%
20%
35%
5%
25%
Transaction Schedules
To distribute costs to ledger accounts, based on either
amounts or percentages, from a predefined schedule.
 Enter transaction schedule
 decide if amount or percentages
 currency
 Enter transaction schedule details
 actual amounts or percentages by ledger
accounts & dimensions
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• Example: when salary expenses are recorded on
Transaction Type xx, automatically generate an entry for
18% benefit expenses to predefined accounts
Automatic Transactions
To generate automatic transactions for additional costs based
on a combination of transaction type, ledger account and
sequence number.
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Reverse Entries
Journal
zzzzz D
zzzzz Cr
zzzzz D
Finalized
Transactions
Non-Finalized
Transactions
Journal
zzzzz D
zzzzz Cr
zzzzz D
Journal
zzzzz D
zzzzz Cr
zzzzz D
Journal
zzzzz D
zzzzz Cr
zzzzz D
Journal
zzzzz -D
zzzzz -Cr
zzzzz -D
36Copyright © 2012. Infor. All Rights Reserved. www.infor.com36
• Journals, Sales, Purchase
• Recurring Instructions
• Generate recurring entries
Recurring Transactions
Period 1 Period 2 Period NToday
To process entries that are prepared and/or reversed
automatically over multiple periods. Can be changed!
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Debit Employee advances
Credit Employee advances
$500
$500
GLAccount Matching
• Match debit and credit postings on the same ledger account with each other
 Useful for intermediate accounts
 Suspense accounts
 Personnel advances
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Cash-Receipt Note
Date: 1-1-2001
Amount: $50 Cash
Employee: Johnson
Statement of Expenses
Date: 5-1-2001
Amount: $30 Diner
Amount: $20 Cash ENTER
Employee: Johnson
(D) Advance Payments Employees 50
(CR) Cash 50
(D) Cash 20
(D) Diner Expense 30
(CR) Advance Payments Employees 50
GL Account Matching
(D) Advance Payments Employees $50
(CR) Advance Payments Employees $50
GLAccount Matching
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Periods
 Period Status
 Close Periods
Open
Closed
Finally Closed
To aggregate transactions over time in fiscal, reporting or tax
periods within Infor LN Financials
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Independent Task: General Ledger
• Create a ledger account
• Create dimensions
• Check transaction types
• Add a journal voucher
• Finalize transactions
• Analyze ledger history
• Close a period
• Case: General Ledger
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Lesson 3–0
Accounts Payable
Financial Concepts & Overview
Infor LN
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Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
Infor LN Financials
Relations Accounts Payable
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements Controlling
Budgeting Cost Accounting
Accounts Payable
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Pay from receipts (Self-Billing)
Payment Schedules
Problem Invoices and Business Partners
ACP Processes
 Receive and Authorize Invoices
 Fast and friendly invoice entry based on order or
packing slip data
 Matching and Approving
 Matching based on order or packing slip data
 Automatic matching
 Invoice approval by batch
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Purchase Invoices
Register invoices
Purchase
Invoice
Automatic depends on
parameters ACP:
•Automatic matching
•Tolerances
Matching with an
purchase order
Approve purchase
invoices
Finalise transaction
Link with a
Ledger Account
Maintain received
purchase invoices
Approve received
purchase invoices
Copy
Optional
function
Open entries
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Self Billed Invoice
Register Invoice
Approved for Payment
Automatic Match
Purchase
Order
Chairs USD 50000
Tables USD 10000
No. 123
Invoice Date: 12-01-2004
Total USD 60000
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Hold Reasons (Blocking Codes)
Hold reasons can be linked to purchase invoices explaining why
the company does not want to pay the supplier’s invoice.
Purchase
invoice
Hold Reason:
‘Goods damaged’
Assigned Approver:
Purchase manager
 Blocked for automatic payments
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Procurement Card Payments
Purchase Requisition
Holiday Inn hotel EUR 850
Lufthansa EUR 1,400
Manually
Electronically
Holiday Inn hotel EUR 850
Lufthansa EUR 1,400
EUR 2,250
Manually
Electronically
Match
•Manually
•Automatically
Open entry AP
Visa company 2,250
48Copyright © 2012. Infor. All Rights Reserved. www.infor.com48
Supplier Statement of Account
Invoice
Invoice-From
Statement Account
Supplier Statement Account
Dear supplier,
Our finance department does have the following invoices outstanding.
Please check with your administration if this is correct.
Invoice Date Amount
P01-001 12-01-01 EUR 100
P01-087 18-01-01 EUR 125
P01-180 27-02-01 EUR 85
Best Regards,
Standard.COM company.
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Independent Task: Accounts Payable
• Register a cost invoice
• Automatic purchase matching
• Check received orders
• Match a purchase order and invoice
• View the Accounts Payable Management
Dashboard
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Lesson 4–0
Central Invoicing & Accounts Receivable
Financial Concepts & Overview
Infor LN
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Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
Infor LN Financials
Relations Accounts Receivable
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements Controlling
Budgeting Cost Accounting
Accounts Payable
52Copyright © 2012. Infor. All Rights Reserved. www.infor.com52
Accounts Receivable Control
Accounts Receivable
Without an invoice
Finalisation in
General ledger
Open entries
Reminders
Customer
statements
Central Invoicing
Manual Sales Service Project Interest Freight
Aging Analysis
53Copyright © 2012. Infor. All Rights Reserved. www.infor.com53
Central Invoicing
Procedure
Select invoice lines
Billing Request
Billing Request AdditionsBilling Request Template
Invoice
Lines to be invoiced
Sales
Order
Service
Order
Project Manual Interest Freight
54Copyright © 2012. Infor. All Rights Reserved. www.infor.com54
Central Invoicing
Example
Sales
Order
Sales
Order
Sales
Order
Manual
Invoice
Sales
Order
Service
Order
Billing Request Template 01
Sales Orders Yes
Manual Sales Invoices No
Service Orders No
More than one Sales Order Yes
More than one BP Yes
Use template 01 Sold-to
BP ….. To zzzzz
Sales Order ….. To zzzzz
Billing Request
Billing Request Template 02
Sales Orders Yes
Manual Sales Invoices No
Service Orders Yes
More than one Sales Order Yes
More than one Service Ord.
Yes More than one BP
Yes
Compose
Sales
Order
Sales
Orders
BP BB
Sales
Orders
BPAA
Sales Order Yes Manual
Sales Yes Service Order Yes
Confirmation of Order Data
v v v
SI ARI-20040010
To customer AA
10 Laptops 10.000 euro
SI ARI-20040011
To customer BB
10 Laptops 10.000 euro
Order SNS-140000
5 PCs 4500 euro Order
SNS-140036
Order SNS-140000
55Copyright © 2012. Infor. All Rights Reserved. www.infor.com55
Sales Invoice Characteristics
The following information defined in the Invoice-To business partner setup is of key
importance to the way the Accounts Receivable module behaves and works:
Language - Documents can be sent in the language of the customer.
Group - Financial Business Partner Group of the Invoice-To business partner determines
which ledger accounts are used for transactions.
Credit Limit - A preset maximum limit for the total value of outstanding amounts for the
customer is established in the Invoice-To business partner setup.
Terms of Payment - The length of time the customer is allowed before payment becomes
overdue is established in the business partner setup.
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Aging Analysis Codes
30 days No action required yet.
60 days Send a reminder letter.
90 days Instruct the legal representatives to intervene.
Aging analysis codes allow for the generation of reports and
statements that summarize customers accounts based on
the number of days or month that the invoices are overdue.
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Statement of Account
Customers
Invoice
Customer Statement Account
Dear customer,
Our finance department does have the following invoices outstanding.
Please check with your administration if this is correct.
Invoice Date Amount
S01-001 12-01-01 EUR 100
S01-087 18-01-01 EUR 125
S01-180 27-02-01 EUR 85
Best Regards,
Standard.COM company.
To
Statement Account
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Reminders
Invoices
Text number of
the last reminder
Options:
S05 99000008
S05 99000012
S05 99000027
1
2
1
Business
Partner
1000
1000
1000
(A)
2
2
3
(B)
1
1
1
(C)
3
3
3
A) - “Standard” Reminder Letter Processing 
B) - “Same Letter for All Statements  1
C) - “Group all Letters Under Highest 
(D)
2
2
2
D) - “Restrict Highest Letter No.”  2
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Factoring
Standard.COM
company
Customer
Factoring company
1. Order
2. Agree customer limit
3. Deliver goods and invoice
with notice to pay to factor
4. Send invoice copy
5. Pay advance 6. Follow up
7. Payment
8. Balance
payment
A form of accounts receivable financing that consists of the
sale of a company’s accounts receivable to a third party
(factor), in order to obtain funding.
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Independent Task: Central Invoicing &
Accounts Receivable
• Create billing request template
• Create a manual sales invoice (direct processing
and no direct processing )
• Create an aging analysis code
• Check the customer invoice aging analysis
• Create a customer statement layout
• Print a customer statement
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Lesson 5–0
Cash Management
Financial Concepts & Overview
Infor LN
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Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
Infor LN Financials
Relations Cash Management
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements Controlling
Budgeting Cost Accounting
Accounts Payable
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Payment Methods
Supplier payments
Type of Payment/Receipts
Payment steps
Payment postings
Customer receipts
64Copyright © 2012. Infor. All Rights Reserved. www.infor.com64
Documents
Payment advice
Supplier Payment Process
Select invoices for
payment
Trade Note
process
Automatic payment
process
File
Documents
Automatic
matching
Electronic
bank statement
Manual
bank statement
Reconcile
Change Trade Note
step
Open entries
65Copyright © 2012. Infor. All Rights Reserved. www.infor.com65
Process payments
Select invoices for
payment
Maintain payment
advise
File
Documents
Open entries
Automatic
matching
Electronic
bank statement
Automatic Payments
Assign Banks
Audit Payments
Create Payment Orders
Remittance Letter
Post Payments
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Cash Forecast
Purchase Orders
Project Orders
Sales Orders
Sales Quotes
Budgets
Standing Orders
Cash
Forecast
Sales Invoices Supplier Invoices
• Update business partner status
• Modify cash dates
• Update cash forecast
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Independent Task: Cash Management
• Add payment authorization
• Create an automatic payment
• Customer receipts
• Reconcile a payment
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Lesson 6–0
Fixed Assets Management
Financial Concepts & Overview
Infor LN
69Copyright © 2012. Infor. All Rights Reserved. www.infor.com69
Fixed Assets
Investment 125,000
Adjustments 10,000 Disposal 100.000
Revaluation 15,000
Depreciation 50,000
 Investment
 Depreciation
 Disposal
 Adjustment
 Revaluation
Asset Management
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Group
Category
Asset Asset
Category
Asset Asset
Asset Structure
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Independent Task: Asset Management
• Create an asset
• Capitalize an asset
• Depreciate an asset
• Dispose an asset
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Lesson 7–0
Controlling
Financial Concepts & Overview
Infor LN
73Copyright © 2012. Infor. All Rights Reserved. www.infor.com73
Controlling
Production department
Buildings
Inventory Salary
costs Energy
costs Sales costs
Revenues ………
Account Budget
1 mio 300.000
500.000
17.000 50.000
2.5 mio ………
1.1 mio
350.000
600.000
20.000 45.000
2.4 mio ………
Actual
Warehouse department
Buildings
Inventory Salary
costs Energy
costs Sales costs
Revenues ………
Account Budget
1 mio 300.000
500.000
17.000 50.000
2.5 mio ………
1.1 mio
350.000
600.000
20.000 45.000
2.4 mio ………
Actual
Facility department
Buildings Deprec.
costs Salary costs
Energy costs
Inerest costs
………
Account Budget
1 mio 50.000
40.000 11.000
70.000 ………
1.1 mio 45.000
60.000 10.000
72.000
………
Actual
FAC
FIN
PUR
PROD
WRH
PLA
SLS
QM
Cost
Allocation
Allocated costs 171.000-
Production department
Machines Depr.
Salary costs
Account Budget
100.000
25.000
100.000
Allocated costs 35.000
TOTAL COSTS 260.000
Machine hours 10.000 26
Rate
Operations:
• Painting (3h)
• Assembling (2h)
MEMCase Disk
Controlling is the coordination tasks of budgeting, auditing,
and providing information to improve business procedures
in organizations.
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Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
Infor LN Financials
Relations Controlling
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements Controlling
Budgeting Cost Accounting
Accounts Payable
CPR
BP
75Copyright © 2012. Infor. All Rights Reserved. www.infor.com75
Sales
Plan
Concept - Planning Cycle
Manufacturing
Plan Resource
Plan Production
Plan
Financial
budget
Cost price
Evaluation
actual data
Cost allocation
76Copyright © 2012. Infor. All Rights Reserved. www.infor.com76
Ledger Account Dimension
Dimension Types
(1) (2) (3) (4) (5)
DimensionDimensionDimensionDimensionA.
B.
E.
D.
C.
Ledger Account
Ledger Account
Dimension
Ledger Account Dimension Dimension
Dimension
Dimension Dimension
Examples:
Static Budget
• Defined in a horizontal way:
77Copyright © 2012. Infor. All Rights Reserved. www.infor.com77
Reference Unit
(cost driver)
Dimension
Reference Unit
(cost driver)
Flexible Budget
• Defined in a vertical way:
Ledger Account Ledger Account Ledger Account Ledger Account Ledger Account
78Copyright © 2012. Infor. All Rights Reserved. www.infor.com78
Flexible Budget
Facility
cost center
Wages
Temporary labor
Interest
€ 200,000
€ 110,000
€ 10,000
Allocate To (credit)
€ 0
€ 320,000
Production
office
Allocate From (debit) € 240.000
Allocate From (debit) € 80.000
Service
office
Dimension
Primary ledger account
Secondary ledger account
10,000 machine hours
2,000 man hours
Rate:
€ 24 per hour
Rate:
€ 40 per hour
79Copyright © 2012. Infor. All Rights Reserved. www.infor.com79
Independent Task: Controlling
• Create a static budget
• Enter a cost budget
80Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 8080
Lesson 8–0
Financial Statements
Financial Concepts & Overview
Infor LN
81Copyright © 2012. Infor. All Rights Reserved. www.infor.com81
Operations Management
Packages:
•Order Management
•Warehouse Mgt.
•Manufacturing
•Service
•Project
•Freight
• People
Infor LN Financials
Relations Financial Statements
DIM 5
DIM 4
DIM 3
DIM 2
DIM 1
General Ledger
Accounts Receivable
Fixed Assets Mgt
Cash Management
•Central Invoicing
Financial Statements Controlling
Budgeting Cost Accounting
Accounts Payable
CPM /
Reportwriter
82Copyright © 2012. Infor. All Rights Reserved. www.infor.com82
Financial Statements
Ledger Account
Bank Loan
Accounts Payable
Acc. Depr. Automobiles
Offices
Acc. Depreciation Offices
Automobiles
Financial Statement
Account
Fixed Assets
Total Assets
Liabilities
83Copyright © 2012. Infor. All Rights Reserved. www.infor.com83
Financial Statements Architecture
Infor LN
Infor LN LN
Financials
GLD and FBS
information
Financial
Statement
definition
FST
Interim
Tables
FST
Interim
Tables
FST
reporting
tables
Export sessions
ODBC
Infor CPM
84Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 8484
Lesson 9–0
Financial Integrations
Financial Concepts & Overview
Infor LN
85Copyright © 2012. Infor. All Rights Reserved. www.infor.com85
Financial Integrations. Why?
10
pcs
5
pcs
8
pcs
1
pcs
Physical world of
goods movements
Financial world of
periods, ledgers and
debit/credit balances
customer
supplier
adjustments
adjustments Financialintegration/Reconciliation
invoice
invoice
SFC Production
INTERIM TRANSIT SFC WIP
Issue
Subcontracting
INTERIM VARIANCE
Purchase Price Variance
Operation Costs
Operation Costs WIP Transfer Issue
WIP Transfer Issue Invoiced
INTERIM SFC WIP Cost of Goods Sold
Cost of Goods Sold
WIP Transfer Receipt
INVOICE ACCRUAL SFC WIP Turnover
WIP Transfer Receipt Invoiced
Completion Revenue Analysis
Surcharge Cover SFC WIP INTERIM TURNOVER
Item Surcharge Receipt
INTERIM VARIANCE INTERIM TRANSIT
Add. Calculation Office Variance
Efficiency Variance
Price Variance Receipt
86Copyright © 2012. Infor. All Rights Reserved. www.infor.com86
Concept Financial Integrations
posting data
posting
FinancialsFinancials
Operations
Management
drill down
drill down
Reconciliation data
Financial
integrations drill down
drill down
drill down
drill down
drill down
logging
logging
87Copyright © 2012. Infor. All Rights Reserved. www.infor.com87
• Example, goods receipt
Integration Mapping Scheme
IDT = 10061074 – Warehouse Receipt/Receipt
D) 70100 – Inventory Amsterdam 10,000
D) 70200 – Inventory Berlin 5,000
C) 28001 – Interim Transit 15,000
€
€
€
Detailed mapping
Default mapping
88Copyright © 2012. Infor. All Rights Reserved. www.infor.com88
• Item
• Item Group
• Product Line
• Product Class
• Manufacturer
• Project
Integration Elements
Business Object = Inventory Transaction
• Enterprise Unit
• Calculation Office
• Department Type
• Business Partner
• Country
 Example, warehouse receipt
89Copyright © 2012. Infor. All Rights Reserved. www.infor.com
Warehouse
Mgt.
Manufacturing Project ServiceOrder Mgt.
Financial Integration Process
Freight
Mgt.
People
Integration logging Reconciliation logging
Integration mapping
Operations Management
Integration tables
Integration posting
General Ledger
Finalized transaction
Non-finalized transaction
Central
Invoicing
90Copyright © 2012. Infor. All Rights Reserved. www.infor.com90
Reconciliation
Example invoice accrual 3
Goods Received, Not
Invoiced
500
Purchase Order
500 Euro
Operations
Management
Financials
500
Purchase Invoice
500 Euro
ReconcileReconcile Accept (reconcile) the accrual
transaction !
91Copyright © 2012. Infor. All Rights Reserved. www.infor.com91
Reconciliation Groups
The following reconciliation groups are created by Infor LN:
 Inventory
 Consignment inventory
 Invoice Accrual
 Consignment accrual
 Project provisional revenues
 WIP
 Production order
 Project (PCS)
 Assembly order
 Assembly line
 Service order
 Service call
 Maintenance sales order
 Maintenance work order
 Project (TP)
 Interim
 Costs
 Revenues
 Turnover
 Contract
 Variance
 Transit
 End account
92Copyright © 2012. Infor. All Rights Reserved. www.infor.com92
Independent Task: Financial Integrations
• Find active mapping scheme
• Find an integration mapping
• Map and post integration transactions
• Drill down from Ledger History
• Find reconciliation elements
• Analyze the inventory
• Accept reconciliation data
93Copyright © 2012. Infor. All Rights Reserved. www.infor.com
For more information go to:
http://inforln.com
www.performaapps.com
Contact: Dan Aldridge, CEO Performa Apps – Infor Services Partner
703.251.4504 or dan.aldridge@i-app.com

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Inforln.com ERP LN Finance Concepts Overview Training

  • 1. 1Copyright © 2012. Infor. All Rights Reserved. www.infor.com
  • 2. 2Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 2 Infor LN Finance Overview and Concepts Dan Aldridge, Senior Consultant, Infor
  • 3. 3Copyright © 2012. Infor. All Rights Reserved. www.infor.com3 Course Methodology Lecture and Discussion 40% Hands-on Practice 50% Measure Results 10% Practical Exercises Demonstrations Application of Concepts Business Concepts Review Questions
  • 4. 4Copyright © 2012. Infor. All Rights Reserved. www.infor.com4 Student Guide Icons Guided Task Complete the steps with your instructor. Ask for assistance or ask any questions while completing the task. Refer to the Student Guide With your instructor, review the detailed information in the Student Guide. Instructor Demonstration Watch your instructor complete the steps, listening to the explanation. Generally, only one person can complete the activity. Independent Task Does not provide detailed step-by-step instructions to follow. Complete the steps independently. Ask your instructor to assist you with any questions or problems.
  • 5. 5Copyright © 2012. Infor. All Rights Reserved. www.infor.com Course Objectives Upon completion of this course, you will have a general understanding of the processes and functionality of Infor LN Financials, and can recognize the concept of the financial integrations with Operations Management packages.
  • 6. 6Copyright © 2012. Infor. All Rights Reserved. www.infor.com Agenda • Lesson 0 Getting Started • Lesson 1 Common Financials Data • Lesson 2 General Ledger • Lesson 3 Accounts Payable • Lesson 4 Central Invoicing & Accounts Receivable • Lesson 5 Cash Management • Lesson 6 Fixed Assets Management • Lesson 7 Controlling • Lesson 8 Financial Statements • Lesson 9 Financial Integrations
  • 7. 7Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 77 Lesson 1–0 Common Financials Data
  • 8. 8Copyright © 2012. Infor. All Rights Reserved. www.infor.com8 Building a Company in LN
  • 9. 9Copyright © 2012. Infor. All Rights Reserved. www.infor.com Departments Warehouses Bus. Partners Projects 9 Enterprise Structure Model
  • 10. 10Copyright © 2012. Infor. All Rights Reserved. www.infor.com • Several separate production companies are controlled in separate financial companies Finance 2 Factory B Factory C Finance 3 Factory A Finance 1 Group Company 10 Multi-Company
  • 11. 11Copyright © 2012. Infor. All Rights Reserved. www.infor.com Defining organization - Enterprise Units Logistic company 100 EU 1 EU 2 Finance Company 100 Finance Company 200 Plant 1 Plant 2 11
  • 12. 12Copyright © 2012. Infor. All Rights Reserved. www.infor.com12 Enterprise Units Logistical company100 Financial company 200 Financial company 300 Enterprise Unit (Location 1) Enterprise Unit 2 (Location 2) SO PO PP SO PP WH WH SO PP PO WH = Warehouse = Production plant = Purchase office = Sales office
  • 13. 13Copyright © 2012. Infor. All Rights Reserved. www.infor.com13 Currency Systems CAD Reference EUR EURUSD Dependent BRL USD CAD Independent External CAD Local/ Reporting USD Single * New in FP5: Standard
  • 14. 14Copyright © 2012. Infor. All Rights Reserved. www.infor.com Structure Common Data Company Employee Addresses B.P. Sub-entities Item Base Data General Data Calendars EMM Tables: Logistic / Financial/ Taxes Common Data 14
  • 15. 15Copyright © 2012. Infor. All Rights Reserved. www.infor.com15 Pay To Invoice From Pay By Invoice To Supplier Roles Customer Roles Business Partner • All supplier and/or all customer roles must be defined for a business partner Business Partner Invoice To Ship To Pay By Pay To Invoice From Ship From Sold To Buy From
  • 16. 16Copyright © 2012. Infor. All Rights Reserved. www.infor.com16 Business Partner Characteristics Business Partner Number Group #’s Addresses CurrencyContacts Banks Financial Business Partner Group
  • 17. 17Copyright © 2012. Infor. All Rights Reserved. www.infor.com17 for Customers for Suppliers Financial Business Partner Group Purpose  To group similar customers or supplier  To assign ledger accounts and dimension codes for semi automatic entries; based on pre-defined events generating transactions for those groupings  Multiple control accounts per business partner  Note. Every business partner must be linked to a FBPG via the business partner roles
  • 18. 18Copyright © 2012. Infor. All Rights Reserved. www.infor.com Tax Codes 18 High VAT Country Low VAT Tax Codes Netherlands HST GST Canada PST 19 % 6 % 5 % 2 % Ledger Accounts Purchase Tax Sales Tax Shifted Tax Sales LA Purchase Tax Sales Tax Shifted Tax Sales LA Infor LN Financials
  • 19. 19Copyright © 2012. Infor. All Rights Reserved. www.infor.com19 Modeling Tax Scenarios Exceptions Applications Tax Defaulting Library Standard Tax Library Tax Exception Library Destination Sales Tax  Customer can define tax scenario for specific situation  Applications call tax dll. There, first checked if for that situation a tax scenario is modeled. If yes, data from there is taken, otherwise, the standard ERP tax function is used
  • 20. 20Copyright © 2012. Infor. All Rights Reserved. www.infor.com20 Independent Task: Common Financials Data • Check the enterprise model • Create a new currency rate • Add a terms of payment • Business partner group • Add a customer • Insert a new tax percentage
  • 21. 21Copyright © 2012. Infor. All Rights Reserved. www.infor.com21 Infor LN Financials Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable CPR BP
  • 22. 22Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 2222 Lesson 2–0 General Ledger Financial Concepts & Overview Infor LN
  • 23. 23Copyright © 2012. Infor. All Rights Reserved. www.infor.com23 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  • 24. 24Copyright © 2012. Infor. All Rights Reserved. www.infor.com24 Multiple Business Unit Financials Enterprise x Enterprise 2 Enterprise 1 Financial Group Sales Production … Bus Unit ProjectRegion Product Line … General Ledger level Dimensions
  • 25. 25Copyright © 2012. Infor. All Rights Reserved. www.infor.com25 Chart of Accounts Example Depreciation Costs C1 Maintenance Costs C2 Direct Wage Costs C3 Indirect Wage Costs C4 Production Costs P Machine Costs P1 Wage Costs P2
  • 26. 26Copyright © 2012. Infor. All Rights Reserved. www.infor.com26 Sales New Existing Repair Other • Chart of Account Types: • Balance Sheet • Income Statement • Inter-company • Text • 12 Alpha/numeric characters • Parent/Child Relationships • 99 levels of subtotals • Integration account • Quantities • Currency base • Matching • Blocking • Statutory versus Complementary • Daily and BP balances Chart of Accounts
  • 27. 27Copyright © 2012. Infor. All Rights Reserved. www.infor.com27 Parent – Child Relations C1 C2 C3 C4 C5 C6 C7 P P1 P2 P3 DIM 1 DIM 2 DIM 3 DIM 4 DIM 5 Dimensions P P3 P2 P1 C1 C2 C3 C4 C5 C6 C7 Ledger Accounts C = Child P = Parent
  • 28. 28Copyright © 2012. Infor. All Rights Reserved. www.infor.com28 Enter Transactions Transaction Entry Date Date 10/01/2006 Fiscal year 2006 Fiscal Period 04 Reporting Period 01 Tax Period 02 Batch number 416 Transaction Type GLD Journals (Detailed) API Purchase Invoices (order) CBD Bank Transactions (Detailed) Journal Voucher Invoices (pur / sls) Credit notes (pur / sls) Opening balance Cash Purchase / Sales Corrections
  • 29. 29Copyright © 2012. Infor. All Rights Reserved. www.infor.com29 • Maintain Transaction (New: Transaction Entry) • Enter Batch Header* • Enter Transaction Type* • Enter Line Details • Print Non-Finalized (optional) • Finalize Transaction • Finalization Administrator Same for G/L, ACP, ACR & CMG *All transactions are created with a Transaction Type and processed in a Batch Transaction Processing Summary
  • 30. 30Copyright © 2012. Infor. All Rights Reserved. www.infor.com30 • Transaction Type = user-defined; 3 alphanumeric characters • Series Code = categorizes all transactions of a given type; up to 4 alphanumeric characters • Last-Used Number = system generated sequential #; balance of characters where sum of series # + first free # is 8 characters Transaction Type Series Code Last-Used Number API 20040001 GLD 10 000001 Financial Document Numbers
  • 31. 31Copyright © 2012. Infor. All Rights Reserved. www.infor.com31 Inquiries & Reports Finalization Run #UPDATE --------- Batch 5 --------- Batch 4 --------- Batch 3 -------- Batch 2 Batch 1 STATUS ‘Non-finalised’ STATUS ‘Finalised’ Transaction Processing
  • 32. 32Copyright © 2012. Infor. All Rights Reserved. www.infor.com32 Production costs P Machine costs Labour costs P 1 P 1 Depreciation costs Service costs C1 C2 Direct Labour costs Indirect Labour costs C3 C4 Production Department Tables Assembly Department Chairs C10 C11 C12 C13 Drill Down
  • 33. 33Copyright © 2012. Infor. All Rights Reserved. www.infor.com33 15% 20% 35% 5% 25% Transaction Schedules To distribute costs to ledger accounts, based on either amounts or percentages, from a predefined schedule.  Enter transaction schedule  decide if amount or percentages  currency  Enter transaction schedule details  actual amounts or percentages by ledger accounts & dimensions
  • 34. 34Copyright © 2012. Infor. All Rights Reserved. www.infor.com34 • Example: when salary expenses are recorded on Transaction Type xx, automatically generate an entry for 18% benefit expenses to predefined accounts Automatic Transactions To generate automatic transactions for additional costs based on a combination of transaction type, ledger account and sequence number.
  • 35. 35Copyright © 2012. Infor. All Rights Reserved. www.infor.com35 Reverse Entries Journal zzzzz D zzzzz Cr zzzzz D Finalized Transactions Non-Finalized Transactions Journal zzzzz D zzzzz Cr zzzzz D Journal zzzzz D zzzzz Cr zzzzz D Journal zzzzz D zzzzz Cr zzzzz D Journal zzzzz -D zzzzz -Cr zzzzz -D
  • 36. 36Copyright © 2012. Infor. All Rights Reserved. www.infor.com36 • Journals, Sales, Purchase • Recurring Instructions • Generate recurring entries Recurring Transactions Period 1 Period 2 Period NToday To process entries that are prepared and/or reversed automatically over multiple periods. Can be changed!
  • 37. 37Copyright © 2012. Infor. All Rights Reserved. www.infor.com37 Debit Employee advances Credit Employee advances $500 $500 GLAccount Matching • Match debit and credit postings on the same ledger account with each other  Useful for intermediate accounts  Suspense accounts  Personnel advances
  • 38. 38Copyright © 2012. Infor. All Rights Reserved. www.infor.com38 Cash-Receipt Note Date: 1-1-2001 Amount: $50 Cash Employee: Johnson Statement of Expenses Date: 5-1-2001 Amount: $30 Diner Amount: $20 Cash ENTER Employee: Johnson (D) Advance Payments Employees 50 (CR) Cash 50 (D) Cash 20 (D) Diner Expense 30 (CR) Advance Payments Employees 50 GL Account Matching (D) Advance Payments Employees $50 (CR) Advance Payments Employees $50 GLAccount Matching
  • 39. 39Copyright © 2012. Infor. All Rights Reserved. www.infor.com39 Periods  Period Status  Close Periods Open Closed Finally Closed To aggregate transactions over time in fiscal, reporting or tax periods within Infor LN Financials
  • 40. 40Copyright © 2012. Infor. All Rights Reserved. www.infor.com40 Independent Task: General Ledger • Create a ledger account • Create dimensions • Check transaction types • Add a journal voucher • Finalize transactions • Analyze ledger history • Close a period • Case: General Ledger
  • 41. 41Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 4141 Lesson 3–0 Accounts Payable Financial Concepts & Overview Infor LN
  • 42. 42Copyright © 2012. Infor. All Rights Reserved. www.infor.com42 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Accounts Payable DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  • 43. 43Copyright © 2012. Infor. All Rights Reserved. www.infor.com43 Pay from receipts (Self-Billing) Payment Schedules Problem Invoices and Business Partners ACP Processes  Receive and Authorize Invoices  Fast and friendly invoice entry based on order or packing slip data  Matching and Approving  Matching based on order or packing slip data  Automatic matching  Invoice approval by batch
  • 44. 44Copyright © 2012. Infor. All Rights Reserved. www.infor.com44 Purchase Invoices Register invoices Purchase Invoice Automatic depends on parameters ACP: •Automatic matching •Tolerances Matching with an purchase order Approve purchase invoices Finalise transaction Link with a Ledger Account Maintain received purchase invoices Approve received purchase invoices Copy Optional function Open entries
  • 45. 45Copyright © 2012. Infor. All Rights Reserved. www.infor.com Self Billed Invoice Register Invoice Approved for Payment Automatic Match Purchase Order Chairs USD 50000 Tables USD 10000 No. 123 Invoice Date: 12-01-2004 Total USD 60000
  • 46. 46Copyright © 2012. Infor. All Rights Reserved. www.infor.com46 Hold Reasons (Blocking Codes) Hold reasons can be linked to purchase invoices explaining why the company does not want to pay the supplier’s invoice. Purchase invoice Hold Reason: ‘Goods damaged’ Assigned Approver: Purchase manager  Blocked for automatic payments
  • 47. 47Copyright © 2012. Infor. All Rights Reserved. www.infor.com47 Procurement Card Payments Purchase Requisition Holiday Inn hotel EUR 850 Lufthansa EUR 1,400 Manually Electronically Holiday Inn hotel EUR 850 Lufthansa EUR 1,400 EUR 2,250 Manually Electronically Match •Manually •Automatically Open entry AP Visa company 2,250
  • 48. 48Copyright © 2012. Infor. All Rights Reserved. www.infor.com48 Supplier Statement of Account Invoice Invoice-From Statement Account Supplier Statement Account Dear supplier, Our finance department does have the following invoices outstanding. Please check with your administration if this is correct. Invoice Date Amount P01-001 12-01-01 EUR 100 P01-087 18-01-01 EUR 125 P01-180 27-02-01 EUR 85 Best Regards, Standard.COM company.
  • 49. 49Copyright © 2012. Infor. All Rights Reserved. www.infor.com49 Independent Task: Accounts Payable • Register a cost invoice • Automatic purchase matching • Check received orders • Match a purchase order and invoice • View the Accounts Payable Management Dashboard
  • 50. 50Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 5050 Lesson 4–0 Central Invoicing & Accounts Receivable Financial Concepts & Overview Infor LN
  • 51. 51Copyright © 2012. Infor. All Rights Reserved. www.infor.com51 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Accounts Receivable DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  • 52. 52Copyright © 2012. Infor. All Rights Reserved. www.infor.com52 Accounts Receivable Control Accounts Receivable Without an invoice Finalisation in General ledger Open entries Reminders Customer statements Central Invoicing Manual Sales Service Project Interest Freight Aging Analysis
  • 53. 53Copyright © 2012. Infor. All Rights Reserved. www.infor.com53 Central Invoicing Procedure Select invoice lines Billing Request Billing Request AdditionsBilling Request Template Invoice Lines to be invoiced Sales Order Service Order Project Manual Interest Freight
  • 54. 54Copyright © 2012. Infor. All Rights Reserved. www.infor.com54 Central Invoicing Example Sales Order Sales Order Sales Order Manual Invoice Sales Order Service Order Billing Request Template 01 Sales Orders Yes Manual Sales Invoices No Service Orders No More than one Sales Order Yes More than one BP Yes Use template 01 Sold-to BP ….. To zzzzz Sales Order ….. To zzzzz Billing Request Billing Request Template 02 Sales Orders Yes Manual Sales Invoices No Service Orders Yes More than one Sales Order Yes More than one Service Ord. Yes More than one BP Yes Compose Sales Order Sales Orders BP BB Sales Orders BPAA Sales Order Yes Manual Sales Yes Service Order Yes Confirmation of Order Data v v v SI ARI-20040010 To customer AA 10 Laptops 10.000 euro SI ARI-20040011 To customer BB 10 Laptops 10.000 euro Order SNS-140000 5 PCs 4500 euro Order SNS-140036 Order SNS-140000
  • 55. 55Copyright © 2012. Infor. All Rights Reserved. www.infor.com55 Sales Invoice Characteristics The following information defined in the Invoice-To business partner setup is of key importance to the way the Accounts Receivable module behaves and works: Language - Documents can be sent in the language of the customer. Group - Financial Business Partner Group of the Invoice-To business partner determines which ledger accounts are used for transactions. Credit Limit - A preset maximum limit for the total value of outstanding amounts for the customer is established in the Invoice-To business partner setup. Terms of Payment - The length of time the customer is allowed before payment becomes overdue is established in the business partner setup.
  • 56. 56Copyright © 2012. Infor. All Rights Reserved. www.infor.com56 Aging Analysis Codes 30 days No action required yet. 60 days Send a reminder letter. 90 days Instruct the legal representatives to intervene. Aging analysis codes allow for the generation of reports and statements that summarize customers accounts based on the number of days or month that the invoices are overdue.
  • 57. 57Copyright © 2012. Infor. All Rights Reserved. www.infor.com57 Statement of Account Customers Invoice Customer Statement Account Dear customer, Our finance department does have the following invoices outstanding. Please check with your administration if this is correct. Invoice Date Amount S01-001 12-01-01 EUR 100 S01-087 18-01-01 EUR 125 S01-180 27-02-01 EUR 85 Best Regards, Standard.COM company. To Statement Account
  • 58. 58Copyright © 2012. Infor. All Rights Reserved. www.infor.com58 Reminders Invoices Text number of the last reminder Options: S05 99000008 S05 99000012 S05 99000027 1 2 1 Business Partner 1000 1000 1000 (A) 2 2 3 (B) 1 1 1 (C) 3 3 3 A) - “Standard” Reminder Letter Processing  B) - “Same Letter for All Statements  1 C) - “Group all Letters Under Highest  (D) 2 2 2 D) - “Restrict Highest Letter No.”  2
  • 59. 59Copyright © 2012. Infor. All Rights Reserved. www.infor.com59 Factoring Standard.COM company Customer Factoring company 1. Order 2. Agree customer limit 3. Deliver goods and invoice with notice to pay to factor 4. Send invoice copy 5. Pay advance 6. Follow up 7. Payment 8. Balance payment A form of accounts receivable financing that consists of the sale of a company’s accounts receivable to a third party (factor), in order to obtain funding.
  • 60. 60Copyright © 2012. Infor. All Rights Reserved. www.infor.com60 Independent Task: Central Invoicing & Accounts Receivable • Create billing request template • Create a manual sales invoice (direct processing and no direct processing ) • Create an aging analysis code • Check the customer invoice aging analysis • Create a customer statement layout • Print a customer statement
  • 61. 61Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 6161 Lesson 5–0 Cash Management Financial Concepts & Overview Infor LN
  • 62. 62Copyright © 2012. Infor. All Rights Reserved. www.infor.com62 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Cash Management DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable
  • 63. 63Copyright © 2012. Infor. All Rights Reserved. www.infor.com Payment Methods Supplier payments Type of Payment/Receipts Payment steps Payment postings Customer receipts
  • 64. 64Copyright © 2012. Infor. All Rights Reserved. www.infor.com64 Documents Payment advice Supplier Payment Process Select invoices for payment Trade Note process Automatic payment process File Documents Automatic matching Electronic bank statement Manual bank statement Reconcile Change Trade Note step Open entries
  • 65. 65Copyright © 2012. Infor. All Rights Reserved. www.infor.com65 Process payments Select invoices for payment Maintain payment advise File Documents Open entries Automatic matching Electronic bank statement Automatic Payments Assign Banks Audit Payments Create Payment Orders Remittance Letter Post Payments
  • 66. 66Copyright © 2012. Infor. All Rights Reserved. www.infor.com66 Cash Forecast Purchase Orders Project Orders Sales Orders Sales Quotes Budgets Standing Orders Cash Forecast Sales Invoices Supplier Invoices • Update business partner status • Modify cash dates • Update cash forecast
  • 67. 67Copyright © 2012. Infor. All Rights Reserved. www.infor.com67 Independent Task: Cash Management • Add payment authorization • Create an automatic payment • Customer receipts • Reconcile a payment
  • 68. 68Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 6868 Lesson 6–0 Fixed Assets Management Financial Concepts & Overview Infor LN
  • 69. 69Copyright © 2012. Infor. All Rights Reserved. www.infor.com69 Fixed Assets Investment 125,000 Adjustments 10,000 Disposal 100.000 Revaluation 15,000 Depreciation 50,000  Investment  Depreciation  Disposal  Adjustment  Revaluation Asset Management
  • 70. 70Copyright © 2012. Infor. All Rights Reserved. www.infor.com70 Group Category Asset Asset Category Asset Asset Asset Structure
  • 71. 71Copyright © 2012. Infor. All Rights Reserved. www.infor.com71 Independent Task: Asset Management • Create an asset • Capitalize an asset • Depreciate an asset • Dispose an asset
  • 72. 72Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 7272 Lesson 7–0 Controlling Financial Concepts & Overview Infor LN
  • 73. 73Copyright © 2012. Infor. All Rights Reserved. www.infor.com73 Controlling Production department Buildings Inventory Salary costs Energy costs Sales costs Revenues ……… Account Budget 1 mio 300.000 500.000 17.000 50.000 2.5 mio ……… 1.1 mio 350.000 600.000 20.000 45.000 2.4 mio ……… Actual Warehouse department Buildings Inventory Salary costs Energy costs Sales costs Revenues ……… Account Budget 1 mio 300.000 500.000 17.000 50.000 2.5 mio ……… 1.1 mio 350.000 600.000 20.000 45.000 2.4 mio ……… Actual Facility department Buildings Deprec. costs Salary costs Energy costs Inerest costs ……… Account Budget 1 mio 50.000 40.000 11.000 70.000 ……… 1.1 mio 45.000 60.000 10.000 72.000 ……… Actual FAC FIN PUR PROD WRH PLA SLS QM Cost Allocation Allocated costs 171.000- Production department Machines Depr. Salary costs Account Budget 100.000 25.000 100.000 Allocated costs 35.000 TOTAL COSTS 260.000 Machine hours 10.000 26 Rate Operations: • Painting (3h) • Assembling (2h) MEMCase Disk Controlling is the coordination tasks of budgeting, auditing, and providing information to improve business procedures in organizations.
  • 74. 74Copyright © 2012. Infor. All Rights Reserved. www.infor.com74 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Controlling DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable CPR BP
  • 75. 75Copyright © 2012. Infor. All Rights Reserved. www.infor.com75 Sales Plan Concept - Planning Cycle Manufacturing Plan Resource Plan Production Plan Financial budget Cost price Evaluation actual data Cost allocation
  • 76. 76Copyright © 2012. Infor. All Rights Reserved. www.infor.com76 Ledger Account Dimension Dimension Types (1) (2) (3) (4) (5) DimensionDimensionDimensionDimensionA. B. E. D. C. Ledger Account Ledger Account Dimension Ledger Account Dimension Dimension Dimension Dimension Dimension Examples: Static Budget • Defined in a horizontal way:
  • 77. 77Copyright © 2012. Infor. All Rights Reserved. www.infor.com77 Reference Unit (cost driver) Dimension Reference Unit (cost driver) Flexible Budget • Defined in a vertical way: Ledger Account Ledger Account Ledger Account Ledger Account Ledger Account
  • 78. 78Copyright © 2012. Infor. All Rights Reserved. www.infor.com78 Flexible Budget Facility cost center Wages Temporary labor Interest € 200,000 € 110,000 € 10,000 Allocate To (credit) € 0 € 320,000 Production office Allocate From (debit) € 240.000 Allocate From (debit) € 80.000 Service office Dimension Primary ledger account Secondary ledger account 10,000 machine hours 2,000 man hours Rate: € 24 per hour Rate: € 40 per hour
  • 79. 79Copyright © 2012. Infor. All Rights Reserved. www.infor.com79 Independent Task: Controlling • Create a static budget • Enter a cost budget
  • 80. 80Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 8080 Lesson 8–0 Financial Statements Financial Concepts & Overview Infor LN
  • 81. 81Copyright © 2012. Infor. All Rights Reserved. www.infor.com81 Operations Management Packages: •Order Management •Warehouse Mgt. •Manufacturing •Service •Project •Freight • People Infor LN Financials Relations Financial Statements DIM 5 DIM 4 DIM 3 DIM 2 DIM 1 General Ledger Accounts Receivable Fixed Assets Mgt Cash Management •Central Invoicing Financial Statements Controlling Budgeting Cost Accounting Accounts Payable CPM / Reportwriter
  • 82. 82Copyright © 2012. Infor. All Rights Reserved. www.infor.com82 Financial Statements Ledger Account Bank Loan Accounts Payable Acc. Depr. Automobiles Offices Acc. Depreciation Offices Automobiles Financial Statement Account Fixed Assets Total Assets Liabilities
  • 83. 83Copyright © 2012. Infor. All Rights Reserved. www.infor.com83 Financial Statements Architecture Infor LN Infor LN LN Financials GLD and FBS information Financial Statement definition FST Interim Tables FST Interim Tables FST reporting tables Export sessions ODBC Infor CPM
  • 84. 84Copyright © 2012. Infor. All Rights Reserved. www.infor.comCopyright © 2012. Infor. All Rights Reserved. www.infor.com 8484 Lesson 9–0 Financial Integrations Financial Concepts & Overview Infor LN
  • 85. 85Copyright © 2012. Infor. All Rights Reserved. www.infor.com85 Financial Integrations. Why? 10 pcs 5 pcs 8 pcs 1 pcs Physical world of goods movements Financial world of periods, ledgers and debit/credit balances customer supplier adjustments adjustments Financialintegration/Reconciliation invoice invoice SFC Production INTERIM TRANSIT SFC WIP Issue Subcontracting INTERIM VARIANCE Purchase Price Variance Operation Costs Operation Costs WIP Transfer Issue WIP Transfer Issue Invoiced INTERIM SFC WIP Cost of Goods Sold Cost of Goods Sold WIP Transfer Receipt INVOICE ACCRUAL SFC WIP Turnover WIP Transfer Receipt Invoiced Completion Revenue Analysis Surcharge Cover SFC WIP INTERIM TURNOVER Item Surcharge Receipt INTERIM VARIANCE INTERIM TRANSIT Add. Calculation Office Variance Efficiency Variance Price Variance Receipt
  • 86. 86Copyright © 2012. Infor. All Rights Reserved. www.infor.com86 Concept Financial Integrations posting data posting FinancialsFinancials Operations Management drill down drill down Reconciliation data Financial integrations drill down drill down drill down drill down drill down logging logging
  • 87. 87Copyright © 2012. Infor. All Rights Reserved. www.infor.com87 • Example, goods receipt Integration Mapping Scheme IDT = 10061074 – Warehouse Receipt/Receipt D) 70100 – Inventory Amsterdam 10,000 D) 70200 – Inventory Berlin 5,000 C) 28001 – Interim Transit 15,000 € € € Detailed mapping Default mapping
  • 88. 88Copyright © 2012. Infor. All Rights Reserved. www.infor.com88 • Item • Item Group • Product Line • Product Class • Manufacturer • Project Integration Elements Business Object = Inventory Transaction • Enterprise Unit • Calculation Office • Department Type • Business Partner • Country  Example, warehouse receipt
  • 89. 89Copyright © 2012. Infor. All Rights Reserved. www.infor.com Warehouse Mgt. Manufacturing Project ServiceOrder Mgt. Financial Integration Process Freight Mgt. People Integration logging Reconciliation logging Integration mapping Operations Management Integration tables Integration posting General Ledger Finalized transaction Non-finalized transaction Central Invoicing
  • 90. 90Copyright © 2012. Infor. All Rights Reserved. www.infor.com90 Reconciliation Example invoice accrual 3 Goods Received, Not Invoiced 500 Purchase Order 500 Euro Operations Management Financials 500 Purchase Invoice 500 Euro ReconcileReconcile Accept (reconcile) the accrual transaction !
  • 91. 91Copyright © 2012. Infor. All Rights Reserved. www.infor.com91 Reconciliation Groups The following reconciliation groups are created by Infor LN:  Inventory  Consignment inventory  Invoice Accrual  Consignment accrual  Project provisional revenues  WIP  Production order  Project (PCS)  Assembly order  Assembly line  Service order  Service call  Maintenance sales order  Maintenance work order  Project (TP)  Interim  Costs  Revenues  Turnover  Contract  Variance  Transit  End account
  • 92. 92Copyright © 2012. Infor. All Rights Reserved. www.infor.com92 Independent Task: Financial Integrations • Find active mapping scheme • Find an integration mapping • Map and post integration transactions • Drill down from Ledger History • Find reconciliation elements • Analyze the inventory • Accept reconciliation data
  • 93. 93Copyright © 2012. Infor. All Rights Reserved. www.infor.com For more information go to: http://inforln.com www.performaapps.com Contact: Dan Aldridge, CEO Performa Apps – Infor Services Partner 703.251.4504 or dan.aldridge@i-app.com