COLLABORATE 18 Presentation: Success Story- Oracle Cloud Procurement Implementation
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SESSION ABSTRACT: In this case study you will learn how Oracle Cloud Procurement can be used to optimize and automate your source-to-settlement process. How Jade Global brought in their industry and Oracle Cloud expertise to implement best business practices offering process improvements and scalability along with cost savings for one of their customer. Oracle Cloud provides best in class procurement suite of applications for smarter sourcing, easily configurable rule based approvals and transaction account builder, end user self-service ordering and supply side integrations through Supplier Portal.
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COLLABORATE 18 Presentation: Success Story- Oracle Cloud Procurement Implementation
- 1. Session ID: Prepared by: Remember to complete your evaluation for this session within the app! 10015 Success Story: Oracle Cloud Procurement Implementation 23-April-2018 Sunny Todkari Lead Specialist Jade Global Inc www.linkedin.com/in/sunny-todkari
- 2. Agenda • Introduction • Client Requirements • Key Challenges • Why Oracle Cloud? • Why Procurement Cloud? • Benefits
- 3. Introduction
- 5. About Speaker • Oracle certified SME with 10+ years' experience • Extensive experience in Oracle SCM and WMS modules • End to End Implementations and Upgrades in Oracle Cloud and EBS R12 • Multiple Paper Presentations in Collaborate (Best of Collaborate 2017), SROAUG, NWOUG Conferences • LinkedIn: www.linkedin.com/in/sunny-todkari
- 7. How to Achieve • Automate Procure to Pay • Complex Approval Matrix • Effective Supplier Management • Enforce Negotiated Pricing • Reduce Workload and Labor Cost • Accounting based on Complex Business Rules • Increase User Productivity Oracle Cloud Procurement
- 9. Challenges Faced • Use of different systems with different data structures to capture purchasing data • Inconsistency in supplier names and classifications • Inconsistency in unit of measures and codes/syntaxes used • Insufficient line level data in current transaction system • Adoption to Cloud Procurement Processes
- 11. Why Oracle Cloud • Rapid Implementation: – Prepared List of Configuration Tasks – Standard Reports for Configuration Validation – Configuration Migration from One Instance to Another • Accuracy: – Less Chances of Errors (Configuration, Data Entry) – Data Entry using FBDI – Configuration Migration from One Instance to Another • No Hardware or Software to Install • Automatic Upgrades and Patching
- 12. FBDI (File Based Data Import)
- 13. Benefits of FBDI • Business Users can Load Large Volume Data • DB Access not needed during Go Live • Error Report Generation • Less / No Dependency on Technical Developers • Templates are provided by Oracle
- 17. Procurement Transaction Account Rules • Flexible mechanism to derive accounting • Eliminates the needs of customizing account generator workflow • Use of Mapping Sets and Account Rules • Seeded accounting defaulting rules which can be over layered by customized the rule
- 20. Oracle Purchasing Cloud • Requisitions – Process / Import Requisitions – View Requisition Lines • Orders – Create Orders (PO, Change Orders) – Manage Orders – Import Orders • Agreements – Create / Manage Agreements – Generate Approved Supplier List Entries • Supply Base – Manage Suppliers
- 22. Oracle Self Service Procurement Cloud • User Friendly Experience Similar to Consumer Websites • Little / No Training • Enhanced Search Capabilities • Punchout Catalogs • Shopping Lists / Catalogs
- 23. Oracle Self Service Procurement Cloud
- 24. Oracle Procurement Contracts Cloud • Streamline the Contracts Creation and Amendment • Amendment Approvals and Tracking • Contract Templates and Terms Library • Create Orders/Agreements directly from Contract • Email Notifications
- 25. Oracle Procurement Contracts Cloud
- 26. Oracle Supplier Qualification Mgmt Cloud • Manage Supplier Qualification Information • Send Online Questionnaire to Suppliers • Suppliers can reply using Supplier Portal • Take Accurate Sourcing Decisions on basis of Supplier Qualification • Understand Supplier Capabilities • Automatic Evaluation
- 27. Oracle Supplier Qualification Mgmt Cloud
- 28. Oracle Supplier Portal Cloud • Improve Supplier Communication • Supplier Acknowledgment and Change Order management • Dashboard and Reporting • Supplier Negotiation and Qualification Responses
- 29. Oracle Supplier Portal Cloud
- 31. Benefits • Streamlined Procure to Pay Process • Visibility to Spend and Maximize Negotiated Purchases • Web Shopping Experience • Improved Supplier Collaboration • Easily Configuration and Maintenance of Approval and Accounting Rules
- 32. Session ID: Remember to complete your evaluation for this session within the app! 10015 sunny.todkari@jadeglobal.com
Editor's Notes
- Here I will talk brief about my company.
- Here I will talk brief about myself.
- Automate Procure to Pay: Automate day to day transactions so that saved time can be used effectively by the procurement team for creating more saving opportunities and making business more successful. Complex Approval Matrix: Combination of Parallel, Serial and Special Approvals for Purchasing Documents. Effective Supplier Management: Onboarding and Maintaining Supplier Data, Supplier Qualification and Assessment. Enforce Negotiated Pricing: Need to make sure that most of the purchases are linked to agreements and companies can use negotiated pricing effectively. Reduce Workload and Labor Cost: Automate day to day transactions so that saved time can be used effectively by the procurement team. Accounting based on Complex Business Rules: Accounting should happen on the basis of business rules. Increase User Productivity: At the end result, system should help to increase the user productivity. Increase User Productivity: Overall Goal
- Use of different systems with different data structures to capture purchasing data Inconsistency in supplier names and classifications Inconsistency in unit of measures and codes/syntaxes used Insufficient line level data in current transaction system Adoption to Cloud Procurement Processes
- Rapid Implementation: Prepared List of Configuration Tasks Standard Reports for Configuration Validation Configuration Migration from One Instance to Another Accuracy: Less Chances of Errors (Configuration, Data Entry) Data Entry using FBDI Configuration Migration from One Instance to Another
- Talk about FBDI process flow and how it helps to load the data in system with intervention of technical developers.
- Business Users can Load Large Volume Data DB Access not needed during Go Live Error Report Generation Less / No Dependency on Technical Developers Templates are provided by Oracle
- What different types of approval management options are available in cloud. Explain in short. Explain supplier registration and spend authorization in details as this is newly brought in cloud.
- Explain how one can create the rule, add the conditions and actions to the rule. Easy to create and maintain.
- Business Users can Load Large Volume Data DB Access not needed during Go Live Error Report Generation Less / No Dependency on Technical Developers Templates are provided by Oracle
- Explain how one can create the rule, add the conditions and actions to the rule. Easy to create and maintain.
- Day to day activities done by buyer Manage Requisitions, Orders, Agreements and Suppliers
- Explain what infolets are available and how they can be used effectively.
- Little / No Training: User friendly. No or very little training is required. Employees can easily search , use shopping lists, browsing categories and create the requisitions.
- Explain what infolets are available and how they can be used effectively.
- Streamline the Contracts Creation and Amendment Amendment Approvals and Tracking Contract Templates and Terms Library Create Orders/Agreements directly from Contract Email Notifications
- Manage Supplier Qualification Information Send Online Questionnaire to Suppliers Suppliers can reply using Supplier Portal Take Accurate Sourcing Decisions on basis of Supplier Qualification Understand Supplier Capabilities Automatic Evaluation
- Little / No Training: User friendly. No or very little training is required. Employees can easily search , use shopping lists, browsing categories and create the requisitions.
- Improve Supplier Communication Supplier Acknowledgment and Change Order management Dashboard and Reporting Supplier Negotiation and Qualification Responses
- Explain what infolets are available and how they can be used effectively.
- Streamlined Procure to Pay Process Visibility to Spend and Maximize Negotiated Purchases Web Shopping Experience Improved Supplier Collaboration Easily Configuration and Maintenance of Approval and Accounting Rules