R12 purchasing presentation oa


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R12 purchasing presentation oa

  1. 1. R12 Oracle Purchasing Features
  2. 2. Basic Set-up • Set-up includes  Creating Users  Adding Responsibility to the Users  Creating Employees in Oracle HRMS  Defining Jobs & Positions  Associating Job & Position with the respective employees in the organization.  Associate employee with the User Ids  Define Buyers  Define Multi-Org Access Control (MOAC)  Define Purchasing Options  Define Document Security & Control  Defining Approval Hierarchies for Document approval. http://apps2fusion.com
  3. 3. Business Case Vision Corporation (Business Group) A2FM A2F Industries (Master Inv Org) (Operating Unit) A2F1 (Inv Org) A2F2 (Inv Org) Organization Structure Your Manufacturing Plant, Inventory are Located in LONDON
  4. 4. Basic Set-up • Set-up includes  Define Document Styles  Controlling Purchasing Periods  Define UOM’s & Its Conversions  Defining Items in Oracle Inventory.
  5. 5. Defining Multi Org Access Control (MOAC) Multi-Org Access Control (MOAC) –Access multiple operating units from a single application responsibility –Enable shared services while maintaining operating unit security Application Responsibility A Operating unit X Operating unit Y Operating unit Z
  6. 6. Defining Multi Org Access Control (MOAC)
  7. 7. Defining Purchasing Options • Purchasing Options defines default value and controls for functions throughout Purchasing.
  8. 8. Documents, Its Security & Control 1 Requisitions Types Purchase Internal 2 Purchase Orders Types Standard Planned 3 RFQs Types Bid Catalog 4 Purchase Agreements Types Blanket Contract 5 Quotations Types Bid Catalog 6 Releases Types Blanket schedule Document Types & Sub Types Standard Standard
  9. 9. Document Security Levels Document Owner Private Purchasing Hierarchy Public Approvers Buyers Hierarchy All
  10. 10. Document Access Levels
  11. 11. Document Approval Options •Oracle Purchasing enables to approve any document in two ways 1. 2. Employee / Supervisor Hierarchy Position Hierarchy •The Method has to be opted and accordingly the application has to be set for the selected method. •The selection is done in the “Financials Options” window.
  12. 12. Document Approval Options Document Approval Method Selection
  13. 13. Defining Document Styles • Control the look and feel of the application to match the needs of different purchasing documents •Turn on or off various Oracle Purchasing features, simplifying the user interface. •Name Purchasing documents to match your organization’s business and naming conventions .
  14. 14. Controlling Purchasing Periods • Control the Purchasing Periods defined in the Accounting Calendar window
  15. 15. Define UOMs & its Conversions •A Unit Of Measure is a Value that specifies the quantity of an item •A Unit Of Measure is a specified in all transactions. •Unit of Measure for same item may be different during various process. Hence conversions has to be established between Different UOMs Planning & Procurement UOM:Ton Bill of Materials UOM:Each Work In Process UOM:Lot
  16. 16. Defining Items •To Procure the items required for the organization, First it has to be defined in the application. •Item Definition is performed in Inventory Module. •In this case, you will be procuring Radiator Parts for the Diesel Cars. Sl No Sl No Item Number Part Name 1 Radiator Assembly XX_R 2 Radiator Body & Tank (1 no) XX_RBT 3 Radiator Fan (1 no) XX_RF 4 Radiator Cover (1 no) XX_RC 5 Radiator Rubber Mount (2 Nos) XX_RRM 6 Radiator Bolts (10 nos) XX_RB 7 Radiator Metal Grill XX_RMG
  17. 17. Defining Items
  18. 18. Supplier & Supplier Lists
  19. 19. Introduction •Suppliers are a fundamental part of the entire “Procure to Pay” process. •In the Oracle E-Business suite they are central to the Procurement process and are shared by multiple applications. • We must define a supplier before performing activities within Oracle Purchasing and Payables. •The following examples list the areas in which you use suppliers. Your Company Suppliers Suppliers
  20. 20. Supplier
  21. 21. Supplier Lists •Oracle Purchasing allows to create a supplier lists according to criteria we define, such as an item, manufacturing category, geographic location, or others. •We can combine supplier lists to produce many copies of our RFQ automatically. •Defining a Supplier List is completely optional. •If you routinely send RFQs to the same group of suppliers, it makes sense to set up a Supplier List. •When you create a RFQ, you can copy one or more of your suppliers defined in your Supplier List to your RFQ
  22. 22. Supplier Lists
  23. 23. Approved Supplier Lists •All procurement organizations maintain lists that associate the items and services they buy with the companies who supply them, either formally or informally. •Data stored in a controlled. •Global repository containing relevant details about each ship-from/ ship-to/item relationship, is knows as an Approved Supplier List (ASL). •This repository includes information about all ASL suppliers with their business status like Approved, Debarred or New
  24. 24. Approved Supplier Lists
  25. 25. Professional Buyer’s Work Center
  26. 26. Professional Buyer’s Work Center (PBWC) The Professional Buyer’s Work Center is a web-based workbench from which buyer can efficiently perform many of their daily tasks: •View and act upon requisition demand •Create and manage purchase orders •Create and manage purchase agreements •Run negotiation events including auctions and RFxs •Manage supplier information •Manage contract deliverables
  27. 27. PBWC - Benefits Increase productivity: •Optimized for shared service centers •Streamlined interface increase efficiency •Seeded views for faster access of information •Custom views for access to information and to personally prioritize tasks
  28. 28. PBWC - Overview • Requisitions • View and Process Requisitions into Orders or Sourcing Events • Orders • Create and Manage Purchase Orders • Agreements • Create and Manage Blanket and Contract Purchase Agreements • Deliverables • Manage Procurement Contract Deliverables • Negotiations • Access Oracle Sourcing • Suppliers • Create and Manage Supply Base
  29. 29. PBWC – Requisition Management A streamlined HTML user interface to look up and act upon requisitions: •Create purchase orders and solicitations for bids •Return requisition lines to requestors •Reassign requisition lines to other buyers •Split requisition lines in order to source from multiple suppliers •Replace one-off non-catalog requests with catalog items •View draft, approved, and processed requisitions
  30. 30. PBWC – Requisition Management Demand Workbench View and Process Requisition Queue Requisition Summary – Inquire draft, approved and processed requisitions
  31. 31. PBWC – Requisition Management – Document Builder
  32. 32. PBWC – Requisition Management – Return Requisition Line
  33. 33. PBWC – Requisition Management – Split Requisition Line
  34. 34. PBWC – Requisition Management – Split Requisition Line
  35. 35. PBWC – Purchase Order Creation
  36. 36. PBWC – Purchase Order Creation
  37. 37. PBWC – Purchase Agreement Creation
  38. 38. PBWC – Purchase Agreement Creation
  39. 39. PBWC – Purchase Agreement Creation