This document provides an overview of induction and refresher training procedures. It discusses contents of induction packs, safety procedures and checks, reporting procedures, potential hazards, and how identified risks are controlled. Safety checks are conducted routinely on work areas, equipment, and emergency equipment. All staff are responsible for safety and reporting any issues. Monthly OH&S meetings are held to discuss safety.

1. Induction & Refresher Training

3. Induction Pack Contents
Welcome letter
Letter of appointment,
Payroll forms,
Building layout map
OHS/Induction blank forms.
Sign the visitor register but use
“Induction” as reason on site.
Introduce new employees to
reception staff.

4. Toilets and emergency exit locations
All exit signs and toilet signs are pictorial and universal not restricted to a
singular language for our staff and clients.

5. Our current safety procedures form part of our
induction process and are also part of refresher
training for existing staff. This is to ensure all
staff receive appropriate training to empower
themselves individually and as part of our team

6. Safety Checks
The safety checks include checks to work areas, work
equipment, emergency equipment, meeting rooms and
amenities. The personnel responsible for the safety checks
are all employees except where specified. As an example all
staff are expected to routinely check the fire extinguisher
pressure gauges even though the refilling of extinguishers is
contracted out. Working checks of equipment such as
photocopiers is expected even though planned
maintenance occurs and is scheduled to minimize
interruptions to company output.

7. Our reporting procedures are
the same for all staff regardless
of their position or job title as
every employee is responsible
for contributing to his or her
own safety in the workplace.
Reporting forms are kept in the
admin reception area and
must be reported in the first
instance to reception who will
pass to our designated safety
representative or studio
director.

8. • Staff Introductions
• Studio Layout Orientation
• Id/Access Cards

9. First Aid Officer Designated Safety Representative
Miss Lotta Paine Mr Willie Check

10. Lunch Intermission(1Hour)

11. Potential Hazards
• Filing Cabinets that tip when too full or left open
• Tripping hazards from cords
• Burns from hot spots on photocopiers
• Chairs not properly adjusted or worn parts
• Chemical vapours from photocopier toners or inks
• Electrical hazards from overloaded points or worn cords
• Physical/emotional hazards from repetitive work such as
RSI or stress
• Glare or eyestrain from workloads
• Cuts from shredders or guillotines
• Inconsistent lighting from work areas to walkways for
tripping hazard

12. Controlling identified risks and potential hazards
Large filing cabinets will be substituted with 3 drawer filing
systems. The drawers are counterweighted and floor tracked.
Trailing cords have mostly been eliminated but any extra cords
used must be covered before the room is used or task is started.
Hot components on photocopiers should not provide burns to
staff when paper jams as non-conductive tongs are stored with
our paper as an engineering control for such events.

13. Removing and Replacing Chairs
An administrative control of routine safety
checks is designed to highlight
opportunities to remove and substitute
chairs which are no longer working
according to specifications or requirements.
Remove, Report, Replace

14. Safety Checks
Photocopiers have been placed away from direct workstations
eliminating issues with vapours. The ventilation/air con is
regularly serviced and cleaned and work breaks are part of the
job design. Safety checks generally highlight cords that are
wearing but all cords are tested and tagged.

15. System Safety Checks
Our attention to job rotation, our buddy system, mentoring and
great work culture means RSI and stress complaints are not
currently present in our workplace to the best of our knowledge.
Some stress and deadlines will always exist so by design we aim
to minimize harm. We encourage staff to identify ways we can
improve our system.

16. Safety Checks
All workstations are not in direct sunlight and antiglare screens
are provided. Sop’s or standard operating procedures are kept at
the work area for shredders and guillotines and training must be
undertaken prior to use. New lighting has been installed in
walkways this week.

17. OH& S Meetings
Our OHS meetings are held monthly with minutes
recorded. All staff are expected to attend. Our
receptionist is included in this meeting and the
incoming calls are handled by our temp staff.

18. Emergency Procedures
Dial 222 from any phone and state type of emergency
Code Red - Fire Evacuation
Code Blue – Medical Emergency (Ambulance)
Code Purple – Bomb Threat
Code Black – Personal Threat (Police)
The studio has 2 silent duress alarms located at reception and in
the centre of the studio. These alarms are silent but are LED and
show upon the overhead visual display units installed. These are
noted on your studio layout map. Further training will be
provided.

19. Thanks for your attendance and participation in the
induction process . We look forward to working with you