This presentation explains how to increase user adoption in Office 365 using PROMOTED SITES which will create a better navigation experience for end users and provides the ability to visibility promote your most important sites and solutions in Office 365. Your end user training solution should be promoted here to help increase end user adoption. Includes 10 ideas to increase user adoption with PROMOTED SITES.

1. Increase Office 365
User Adoption
Using
PROMOTED SITES
Greg Gignacprioritysharepoint.com
Faster Office 365 Integration
PART 2 FREE tool to customize your
company promoted sites

2. Greg Gignacprioritysharepoint.com
About Me
Greg Gignac
Office 365 and SharePoint Integration Specialist
I love working with companies of all sizes and skill levels
to leverage and utilize the “out of the box” features of
Office 365 and SharePoint
Founder of Priority SharePoint
Comfortable working with the “C suite”, project
teams and one on one with business users
CERTIFICATIONS
MY WORK
Extensive experience building SharePoint
intranets and Office 365 integrations
Committed to teaching best practices and skills to
make clients self reliant
Dedicated commitment to quality and
customer satisfaction.
AIIM – Association for Information and Image Management
• SharePoint Specialist - Enterprise Content Management
• SharePoint Specialist - SharePoint for Collaboration
• ECM Practitioner
• BPM Practitioner
• Information Organization & Access Practitioner
MICROSOFT
• Microsoft Office Specialist - Office 365
• Microsoft Office Specialist SharePoint 2010
• Office 365 Sales Specialist
• Microsoft Partner
• Certified Technical Trainer
• Master Certified – IS/IT Project Management
• Master Certified – Business Analysis
• Master Certified – ROI Methodology
Former Professional Pilot

3. This Presentation includes:
Faster Office 365 Integration
• A detailed explanation of the Office 365 PROMOTED SITES for end users
and admins
• A detailed explanation of the Office 365 “SITES” page for end users and
admins
• A FREE TOOL to design and customize your PROMOTED SITES with 4000
templates
• 10 IDEAS on how you can use the PROMOTED SITES to increase user
adoption
• “SITES” Best Practices

4. Office 365 includes an area to display and
promote sites within your environment
Faster Office 365 Integration
Navigating Office 365 Sites
Navigating Office 365 Sites
Like Mars, it does not come pre-populated

5. Faster Office 365 Integration
Navigating Office 365 Sites
Navigating and Promoting Office 365 Sites
The “Sites” tile is displayed by default from the APP LAUNCHER.

6. Faster Office 365 Integration
Navigating Office 365 Sites
Navigating and Promoting Office 365 Sites
For a complete overview of the APP LAUNCHER
please reference our presentation:
Increase Office 365 User Adoption
Using the
APP LAUNCHER
PART 1

7. Faster Office 365 Integration
Office 365 Sites Page
Navigating and Promoting Office 365 Sites
Once the “Sites” tile is selected, users are presented with the “sites” page that
contains 3 areas;
1. An area to display promoted sites
2. A “Sites I’m following” area that displays selected sites by the end users
3. A “Suggested sites to follow” that displays: A. sites followed by your colleagues B. sites
followed by people your following C. recently modified sites D. popular sites in your
organization.

8. Faster Office 365 Integration
Office 365 Promoted Sites
Using Office 365 Promoted Sites
The area we will be configuring is the Promoted sites.
The example below contains 3 promoted sites or tiles; ShowMe Office 365, the
Priority SharePoint public site and the Priority SharePoint homepage in the
Office 365 environment.

9. Faster Office 365 Integration
Promote your most important sites!
Using Office 365 Promoted Sites
3 Simple Steps:
Note: If the “Manage” link is not visible work with your administrator to complete these steps.
1. Click the “Manage” link
2. The “Add a promoted site” link will be visible
3. You will need the url for the destination as well as the image to be displayed

10. SITES PAGE – FREE TOOL TO CUSTOMIZE PROMOTED SITES
Here is a free tool from Syncfusion that allows you to design and
build custom metro style icons from a library of over 4000
templates.
Faster Office 365 Integration
Using Office 365 Promoted Sites

11. SITES PAGE – PROMOTED SITES ICON AND IMAGE SIZING
• I recommend using the 256 x 256 pixel size and then resizing to 150 x 125
• Simply export the icon when finished configuring and save Here are a few examples:
Faster Office 365 Integration
Using Office 365 Promoted Sites
If you have already viewed PART 1 in this series, the Syncfusion tool is also available for customizing
your APP Tiles in the APP LAUNCHER.
Unlike APP Tiles, PROMOTED SITE icons and images will need some adjusting to properly display your
icon or image now that it includes the title of your site

12. “SITES” PAGE
1. Make sure to customize the promoted sites as early as possible in your Office 365
deployment to provide better and more intuitive navigation.
2. Set your home page as your 1st promoted site.
3. Set your Office 365 training solution as your 2nd promoted site.
4. Explain to your end users the “SITES“ page is the area users will view the sites they
have selected to follow as “Site I’m Following”(see slide #6).
5. Explain the “Suggested Sites to Follow” area as it will allow end users to learn about
other important sites in your environment (see slide #6).
6. Use consistent images or icons throughout your environment for easy recognition.
BEST PRACTICES
Increase User Adoption with PROMOTED SITES
Faster Office 365 Integration

13. 10 IDEAS TO INCREASE USER ADOPTION WITH PROMOTED SITES
1. PROMOTE your Training Solution for easier
navigation
2. PROMOTE your Intranet Homepage for easier
navigation
3. Add your HELP DESK portal as a promoted site
4. Create a welcome to Office 365 portal and
promote it.
5. Promote an important page in your intranet
6. If you find your search solution is NOT being
utilized, promote it.
7. Promote the HR department site
8. Promote important landmark company
achievements
9. Promote important company videos
10. Promote a site for new and frequently
accessed business solutions
Increase User Adoption with PROMOTED SITES
Faster Office 365 Integration

14. Greg Gignacprioritysharepoint.com
More ways to increase user adoption
This is PART 2 of a 4 PART Series
How to increase user adoption in Office 365 by
configuring:
• PART 1 - The APP LAUNCHER
• PART 2 - PROMOTED SITES
• PART 3 - The BANNER IMAGE and LINK
• PART 4 - Office 365 Training Solution CASE STUDY
Combine all 3 parts to promote your end user training solution and
increase user adoption. CLICK HERE or visit
http://showme.prioritysharepoint.com
GREAT TRAINING = INCREASED USER ADOPTION

15. Greg Gignacprioritysharepoint.com
End User Training for Office 365
Learn all the Features of Office 365 by Video
SharePoint, Office 365, OneDrive for Business, Skype for Business,
Video Portal for Office 365, Yammer, Office Online, Outlook for Office
365, Power BI, Project Online, Excel, OneNote, Word, Windows 8
Office 365 End User Video Training
• Over 1500 video training library and growing
• Less than 3 cents a day per end user
• Installs in minutes
• Maintenance free solution

16. Greg Gignacprioritysharepoint.com
Faster Office 365 Integration
Thank You!