Critical Phases in migration from IBM notes to IBM Cloud

1. Mail Migration to IBM Cloud

2. Migration Project Phases
Planning
Pre-
Implementatio
n
Implementatio
n
Post-
Implementatio
n

3. Planning Phase
PHASE-1

4. Planning Tasks
Strategy – People, Archiving & Backups
Resourcing & Task Definition
Certifications, Documentation & Knowledge
Sharing

5. Pre-Implementation
PHASE-2

6. Pre-Implementation Tasks
Readying
infrastructure
for access and
file-sharing
Creation of
Cloud account &
Domain Name
Understanding
Admin tasks to
be performed
on cloud
Calculating
space
requirement in
cloud
Determining
mail file
quotas,
attachment
limits
Cleansing –
Removing
dormant
accounts
Identifying
the mail-files
to be moved
for initial
cloud testing
Identifying VIP
and non VIP
users
Identify users
with more than
1000 emails in
the inbox itself
Identify mail-
files with 400+
folders
Check for
domain
ownership and
admin
credentials for
creating Cname
for verifying
ownership of
domain
PREPARATION ESTIMATION
USER IDENTIFICATION

7. Implementation
PHASE-3

8. Implementation Tasks
Deletion of
test Cloud
accounts to
enable
registration
into Cloud
Cloud setup
and links
and ensure
access to
the cloud
Check and
test Admin
related
activities on
cloud
Configure
default mail
file
Template &
Customize
mail
template if
needed
Creation of
test users in
the cloud &
Setting up
mail
accounts in
the cloud
and provide
access
Testing of
cloud
account by
iNotes users
to ensure
access and
mail-routing
& confirm
Performing
various tests
of mail
routing from
cloud to
external,
within org,
incoming
and
outgoing
mails
Enabling
voice for
Sametime
over IBM
cloud
Setting up a
single VIP
user on
cloud for
testing
Movement
of VIP
archive into
cloud to
check for
access and
functionalit
y over cloud
Testing of
voice calls
over IBM
cloud
Fix errors
and any
issues
related to
above
scenarios
Creation of
remaining
accounts for
all
employees
on cloud
Go-Live of
IBM
Connections
Cloud

9. Post-Implementation
PHASE-4

10. Post-Implementation Tasks
Training & Adoption for Users
Documentation
Archiving all old mails on local & confirm
access
Decommission old server