Karen Hartline - Behind the Curtain

•

5 likes•1,639 views

INBOUND

INBOUND 2015

--13 years of event production experience
--Orchestrate events in U.S. and U.K.
--Produce variety of events including: conferences, dinners,
launch parties and road shows
--Work with budgets of all sizes
Karen Hartline | @khartline

--Questions?
--Share presentation via email
--Learn at least 1 new thing
AGREEMENT

INBOUND15
1 Set goals from the beginning
#50tips @khartline

INBOUND15
Plan for
unexpected
fees
2
#50tips @khartline

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3 Give attendees an
opportunity to meet BEFORE
the event
#50tips @khartline

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Speed
networking may
be cheesy, but
it works
4
#50tips @khartline

INBOUND15
5 Absorb the fees
#50tips @khartline

INBOUND15
Customize
your order
form
6
#50tips @khartline

INBOUND15
7 Don’t expect your community
to come to you—go to them!
#50tips @khartline

INBOUND15
8 Turn a negative into a
positive
#50tips @khartline

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Add personal
touches9
#50tips @khartline

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10 Create templates and
checklists!
#50tips @khartline

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Be ready for
last minute
ideas
11
#50tips @khartline

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13 Ask speakers to attend the
event, not just speak
#50tips @khartline

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14 Include more Q&A time
#50tips @khartline

INBOUND15
15 Prep your speakers
#50tips @khartline

INBOUND15
Question your
speakers16
#50tips @khartline

INBOUND15
17 Don’t make your panel
facilitator do all the work
#50tips @khartline

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Don’t ask
everyone to
speak
18
#50tips @khartline

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19 Make a clear ask
#50tips @khartline

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Host VIP
reception
instead of
dinner
20
#50tips @khartline

INBOUND15
Start your
event outside
the venue
21
#50tips @khartline

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22 Music in between sessions
helps keep energy up
#50tips @khartline

INBOUND15
23 Have your playlist offline
#50tips @khartline

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Have
employees
staff the event
24
#50tips @khartline

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25 Get your sales team involved
#50tips @khartline

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Include a
WOW factor26
#50tips @khartline

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Provide a coat check
27
#50tips @khartline

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28 Offer stress relief at your
event
#50tips @khartline

INBOUND15
29 WiFi is a must
#50tips @khartline

INBOUND15
Power it up!
30
#50tips @khartline

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31 Don’t sell attendee list to
sponsors
#50tips @khartline

INBOUND15
Offer creative
sponsor
activations
32
#50tips @khartline

INBOUND15
33 No pay-to-play
#50tips @khartline

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Get your swag
on!34
#50tips @khartline

INBOUND15
35 Help facilitate lunch
discussions with table topics
#50tips @khartline

INBOUND15
36 Provide a variety of options
for food
#50tips @khartline

INBOUND15
Limited catering
budgets means
getting creative37
#50tips @khartline

INBOUND15
38 Make your water fancy
#50tips @khartline

INBOUND15
Offer healthy
snack options39
#50tips @khartline

INBOUND15
Say Thank
You!41
#50tips @khartline

INBOUND15
42 Prep post-event emails
BEFORE the event starts
#50tips @khartline

INBOUND15
43 Have content ready to go
#50tips @khartline

INBOUND15
Do your own
debrief44
#50tips @khartline

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45 Announce your next event
#50tips @khartline

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Have an event
emergency kit46
#50tips @khartline

INBOUND15
47 Use a Safe Word
#50tips @khartline

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Keep details
straight with
Boomerang
48
#50tips @khartline

INBOUND15
49 Have work/life balance
#50tips @khartline

INBOUND15
Think about it
from the
attendees
perspective
50
#50tips @khartline

INBOUND15
Karen Hartline
CEO, Reinventing Events
@khartline
#50tips
reinventingevents.com
karen@reinventingevents.com

After the success of the #50Tips for Hosting Badass Events at INBOUND15, I've worked up 25 MORE tips for you. This time, we'll dig a bit deeper into the areas of Venue Research, Working with Vendors, Conquering the Budget, and Preparing the Content. If you produce events or are thinking about doing events, this info is for you. Learn how to cut down your time, where to cut in the budget, and walk away with resources you can tweak for your own use.

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Karen Hartline - Behind the Curtain

1. INBOUND15 Behind the Curtain — 50 Tips for Hosting Badass Events Karen Hartline CEO, Reinventing Events #50tips @khartline

2. --13 years of event production experience --Orchestrate events in U.S. and U.K. --Produce variety of events including: conferences, dinners, launch parties and road shows --Work with budgets of all sizes Karen Hartline | @khartline

3. --Questions? --Share presentation via email --Learn at least 1 new thing AGREEMENT

4. INBOUND15 PRE-PLANNING

5. INBOUND15 1 Set goals from the beginning #50tips @khartline

6. INBOUND15 Plan for unexpected fees 2 #50tips @khartline

7. INBOUND15 3 Give attendees an opportunity to meet BEFORE the event #50tips @khartline

8. INBOUND15 Speed networking may be cheesy, but it works 4 #50tips @khartline

9. INBOUND15 5 Absorb the fees #50tips @khartline

10. INBOUND15 Customize your order form 6 #50tips @khartline

11. INBOUND15 7 Don’t expect your community to come to you—go to them! #50tips @khartline

12. #INBOUND15 Mashable Road Tour

13. #INBOUND15 Twilio Roadshow

14. #INBOUND15 Whuffaoke