This document discusses proposed changes to the layout and design of the PayrollServe HRIS Module. Key changes include rearranging and renaming several tabs and fields. Date, currency, and numeric fields will follow standard formatting. Users will be able to manually enter dates without using the calendar dropdown. The tabs will be arranged to prioritize payroll processing data and use darker shading to distinguish the first row of tabs.

1. PayrollServe HRIS Module
Screen Layout & Design (Part 1 & 2)
Prepared By: Tay Thain Lin
Creation Date: 7 Dec 2011
Last Revision: 9 Dec 2011
Version: 1.0
Revision: 2.0

2. Legend & Notes
• Yellow shaded areas represent changes made since last version/revision
• Red line represents deletion of fields
• New fields are shaded red
• All currency amount fields to take the format of “9,999.99”
• All numeric fields to take the format of “9,999”
• All date fields to take the format of “dd-mmm-yyyy”, e.g. 25-Dec-2011
• User should be able to enter date as dd/mm/yyyy manually without using calendar drop down. System will display in proper format.

3. HRIS Module: Tab Menu Arrangement
First row tabs will contain the data required for payroll processing.
To use a slightly darker shade than the second row.
To display this for all screens
Salary & Contributions – rename Bank & Payment – rename
Benefits – move
and combine “Remuneration & and combine “Bank & Payment”
up to first row
CPF” and “IRAS” and “Salary Payment”
[CompanyName] / [EmployeeName] [EmployeeID] / [Division] [Department]
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Salary History – Promotion & Training – Emergency – Custom Fields –
rename from Transfer – rename combine from move down to rename from
“Salary Adjustment” from “Movements” “Qualification” second row “Custom Details”
and “Training”

4. HRIS Module: Primary Info Tab
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Employee Profile
HQ ID* From CMS Photo
Company ID* From CMS (Click image area to add/replace)
Max size
Employee ID* 200x300pixels
JPG/PNG files
Employee Code1*
Employee Code2
Employment Status
Salutation & Full Name* Gender* Male Female
Display Name Date of Birth* & Age C
Last Name Race*
First Name Marital Status*
Middle Name Religion*
Alias Name Nationality*
Security Group Resident Status*
Import Code Country of Origin
Employee Identity Information
NRIC* Passport1 Number
Foreign Identification No. (FIN)* Expiry C
IRAS Tax Reference No.* Country
CPF Reference No.* Passport2 Number
Expiry C
Country

5. HRIS Module: Primary Info Tab (continued)
Address & Contact
Residential Address (Unformatted) Residential Address (Formatted)
Block or House Number Address
Street Name
Level Number
Unit Number Postcode
Postcode Country
City
State
Country Email
Corporate Email
Correspondence/Other Address Personal Email
Address
Contact Numbers Country code & Number
Mobile (Main)
Mobile (Alternate)
Postcode Home Phone
Country Work Phone
Fax
Others
Referral Source
Other Remarks

6. HRIS Module: Employment Tab
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Employment Details
Cost Centre* Hire
Division Legal Join Date* C
Department Probationary Period Months
Section Probation End Date C
Team Confirmation Date C
Designation Code* Code | Description Leave Effective Date C
Designation Hire Reason Code
Corporate Rank Hire Remarks
Grade Code
Employment Type* First Join Date C
Work Week * Rehire Date C
Sort Key Retain Benefits on Rehire?
Project Code
Job Code Resignation
Sub-Job Code Resign Date C
Last Date in Office C
For Contractual Hire Resignation Code
Type of Contract Resign Remarks
Contract Start Date C
Contract End Date C Resign with Allowance

7. HRIS Module: 3.0 Salary & Contributions Tab
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Salary Details
Salary Multiple Rates
Basic Salary Base Currency* Code | Currency Name Rate 1
Basic Salary Payment Currency* Code | Currency Name Rate 2
Basic Salary* Rate 3
Salary Adjustment
Previous Basic Salary Exchange Rates
Base to Home
Salary Rating* Home to Payment
Pay Cycle* Base to Payment
Salary Payment Mode*
Salary Grade MVC & MSO
Overtime Pay MVC Applicability
Fixed Overtime Rate MVC Method & Value % or $
Calendar Cut-off Group MVC Freeze
AWS & Bonus Factor Months MSO Scheme
Exclude from Payroll
Exclude from Headcount

8. HRIS Module: 3.0 Salary & Contributions Tab (continued)
CPF Contributions
CPF Type Voluntary Contributions
Local Overseas Employer CPF Ref. No.
Employer CPF Rate % %
Employee CPF Rate % %
Other Statutory Contributions
Skills Development Fund (SDF) CDAC Fund
MBMF and Method SINDA Fund
MBF Value ECF
MF Value SHARE Donations
Foreign Employee
Work & Employment Pass Singapore Permanent Resident
FWL Code Singapore PR Effective Date C
FWL IRAS Reference No. Singapore PR Expiry Date C
Work Permit Effective Date C
Work Permit Expiry Date C
Employment Pass Effective Date C
Employment Pass Expiry Date C

9. HRIS Module: 3.0 Salary & Contributions Tab (continued)
IRAS
IRAS Type* Overseas Posting
Exclude from Tax Reporting Posted Overseas From C
Tax Borne by Employer Posted Overseas To C
IRAS Approve Date C
IMS Reference Number Benefits in Kind Reporting
IRAS Date C
Tax Exemption

10. HRIS Module: 4.0 Bank & Payment Tab
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Primary Local Bank Accounts
Bank Code* Code|BankName Beneficiary Name in Bank
Bank Branch Code* Code|BankName Employer Bank for Salary Crediting
Bank Account Number *
Employee Requires Salary Payment via Telegraphic Transfers and/or Multiple Bank Accounts
If unchecked, salary payment will be credited into primary local bank account specified above.
Salary Payment Allocation
Sequence Payment Mode Bank T/T? Sequence Method Sequence Value
1 Bank Citibank No Percentage 70%
2 Cheque - Yes Percentage 20%
3 Bank POSB Yes Percentage 10%
Add Bank Delete Bank
Sequence Allocation Method & Value
Payment Mode Currency Code for Payment 2Code|CurrencyName
Inactive / Not in use Exchange Rate for Payment 2Code|CurrencyName
Employer Bank for Salary Crediting

11. HRIS Module: 4.0 Bank & Payment Tab (continued)
Payment by Local Bank Account
Bank Code* Code|BankName Bank Account Number
Bank Branch Code* Code|BankName Beneficiary Name in Bank
Payment via Telegraphic Transfer
Contact
Beneficiary Name Phone1
Address Phone2
Email1
Postcode & Country Email2
Mailing Address (if different)
Fax1
Fax2
Postcode & Country
Beneficiary Information
Bank Code Bank Name
Bank Branch Bank Address
Bank Account Number
Int’l Bank Account No. (IBAN)
Routing Method
SWIFT/Routing Code/BIC Postcode & Country
Beneficiary is a Bank
Screen continues next page

12. HRIS Module: 4.0 Bank & Payment Tab (continued) Screen continued from previous page
Intermediary Information
Bank Code Bank Name
Bank Branch Bank Address
Bank Account Number
Int’l Bank Account No. (IBAN)
Routing Method
SWIFT/Routing Code/BIC Postcode & Country
Bank to Bank Instructions
Line 1
Line 2
Line 3
Line 4
Line 5
Bank Charges Borne By
Debit Bank Account

13. HRIS Module: 5.0 Spouse & Dependants
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Spouse & Dependants Information
Name Spouse’s Occupation
Date of Birth & Age C Present Employer
NRIC/Birth Cert/Passport No. Address of Employer
Nationality
Resident Status
Gender Male Female
Relationship to Employee Name of Child’s School
(if below 16 years old)
Name Relationship NRIC/BC Date of Birth / Age Gender
Husband No dd-mmm-yy / NN Male
Child Yes dd-mmm-yy / NN Female
Father Yes dd-mmm-yy / NN Female
Add Delete

14. HRIS Module: 6.0 Benefits
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Note: No changes made; to confirm later with Payroll Module

15. HRIS Module: 7.0 Salary History
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Salary Adjustment History
Date of Salary Adjustment C Remarks
Effective Date C
New Basic Salary
Adjustment Amount
Previous Basic Salary
Date Effective New Salary Adjustment Previous Remarks
Add Delete
Note: If Client subscribes to payroll, this section is view only.
Salary adjustment info comes from Payroll Module.

16. HRIS Module: 8.0 Employment History
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Prior Employment History
Name of Organization
Country Job Description
Employment Start Date C
Employment End Date C Reason for Leaving
Last Designation Held
Last Drawn Salary Per mth/year
Organization Country Designation Date Employed Salary
Add Delete

17. HRIS Module: 9.0 Promotion & Transfers
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Note: No changes made

18. HRIS Module: 10.0 Training
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
Training & Certification
Course Code Start Date C
Title End Date C
Course Type Duration Hours/days
Category Recognised by Employer
Course Provider or School Bond
Instructor(s) Bond Details
Name of Award or Certificate
Government Funded Certificate Valid Till C
Company Funded Certificate Attachment
Results View Browse…
Course Title Date Duration Results Validity
Add Delete

19. HRIS Module: 11.0 Emergency
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
To align label to
the top

20. HRIS Module: 12.0 Attachments
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields

21. HRIS Module: 13.0 Custom Fields
Primary Info Employment Salary & Contributions Bank & Payment Spouse & Dependents Benefits
Salary History Employment History Promotion & Transfers Training Emergency Attachments Custom Fields
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