1. FUNCTIONALDEVELOPMENTOF HUMAN
RESOURCE INFORMATION SYSTEM
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HRIS:
A Human Resources Information System (HRIS) is Software or online
solution that is used for data entry, data tracking and the data
information requirements of an organization's human resources (HR)
management, payroll and bookkeeping operations. An HRIS is usually
provides a database which keeps the whole records about human
resource.
HRIS is geared toward enhancing the capacity of HR management to:
 Absorb new and promising technologies.
 Simplify workflow.
 Optimize precision, stability and credibility of workforce data.
 Simplify the deployment and collection of data.
An efficient database provides us:
 Administration of all staff data.
 Reporting and evaluation of staff data.
 Company-related records, including staff handbooks, disaster
evacuation methods and security recommendations.
 Rewards management, such as enrollment, status modifications
and updating of personal data.
 Comprehensive integration with payroll, in addition to other
accounting systems and financial software.
 Applicant monitoring and resume administration.
An organization can select and customize a HRIS it to meet its
requirements. An efficient HRIS provides an organization with
information on virtually anything required to monitor and examine

2. FUNCTIONALDEVELOPMENTOF HUMAN
RESOURCE INFORMATION SYSTEM
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staff/applicant data. A customized HRIS helps HR train staff to execute
administrative tasks, allowing HR to focus on other strategic functions.
In addition, information required for knowledge development, equal
treatment, staff management and career growth is provided. Also,
managers can gain access to the information required to efficiently and
legally assist the success of their direct reports.
The different modules in HUMAN RESOURCE INFORMATION SYSTEM
are as follows:
1. Module-1:
 Manpower planning.
 Human resource recruitment.
 Selection
2. Module-2
 Performance Appraisal
3. Module-3
 Training and Development
4. Module-4
 Attendance Management
5. Module-5
 Compensation Management

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RESOURCE INFORMATION SYSTEM
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Module-1: Manpower Planning
Manpower Planning which is also called as Human Resource Planning consists of
putting right number of people, right kind of people at the right place, right time,
doing the right things for which they are suited for the achievement of goals of the
organization. Human Resource Planning has got an important place in the arena of
industrialization. Human Resource Planning has to be a systems approach and is
carried out in a set procedure.
Ascertain Organization objective
Determine the impact of organization objective on each employee.
How we can achieve stated objectives.
Establish resource action.
Determine type and how many no. of human resources are required to achieve stated objectives.
Recruitment
Positive
Negative

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RESOURCE INFORMATION SYSTEM
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Human Resource Recruitment:
Recruitment is the process ofdiscovering competent employee out of available
candidates in the market who are suitable to job and according to organization
requirements.
Recruitment is the process ofattracting prospective employees and stimulating
them for applying job in an organization.
Attrition Selection
Development
Identify
staffingneeded
Define and write up
job description
Sendpersonal request
from HR
Determine
classification
Post Job internally
Suitable
candidate
Examine existing
resumes
Suitable
candidate
Develop interview
questions
Conduct Preliminary
interview
Arrange meeting with
Candidate
Yes
No
Yes

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RESOURCE INFORMATION SYSTEM
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Regular
hire
Temporary
hiringprocess Gather resumes
Place advertisement
Develop recruitment
strategy
st
Resumes
qualified
Conduct interview
References
ok?
Select Candidate
Determine Pay range
Make employment offer
Candidate
accepts
X
Hire
candidate
Yes
No
No
Yes
No
No
No
Yes

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RESOURCE INFORMATION SYSTEM
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Selection:
MEANING OF SELECTION:
Selection is the process ofpicking up individuals (out of the poolof job applicants)
with requisite qualifications and competence to fill jobs in the organization. A
formal definition of Selection is as under
Definition of Selection:Process ofdifferentiating
“Selection is the process ofdifferentiating between applicants in order to identify
and hire those with a greater likelihood of success in a job.
Application form
Role related test
Shortlisting
Personal qualities & attributes interview
Written test
Medical test
Reject

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RESOURCE INFORMATION SYSTEM
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Module-2 Performanceappraisal
Performance Appraisal is the systematic evaluation of the performance of
employees and to understand the abilities of a person for further growth and
development. Performance appraisal is generally done in systematic ways which
are as follows:
1. The supervisors measure the pay of employees and compare it with targets
and plans.
2. The supervisor analyses the factors behind work performances of
employees.
3. The employers are in position to guide the employees for a better
performance
Successful appointment
Performance review objective
Types of employeeSalary Hourly
Goals Goals

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RESOURCE INFORMATION SYSTEM
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Module-3 Trainingand Development
The official and ongoing educational activities within an organization designed to
enhance the fulfillment and performance of employees. Training and
development programs offered by a business might include a variety of
educational techniques and programs that can be attended on a compulsory
or voluntary basis by staff.
Performance review
Performance logSelf-appraisal

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RESOURCE INFORMATION SYSTEM
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Training needs
assessment
Training Design
Preparationof Venue
Materials
Development
Resource Plan
Check
venue is
ready or
not
No
Yes
Start session
Check
session
proper
Evaluation
Yes
No

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RESOURCE INFORMATION SYSTEM
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Terminal reportof
session
Analyze the report
Whether the
report shows
positive
response
Start session
Aftercompletingthe
sessiontestconducted
If it does not
show
positive
resultsTrainingis
effective
Yes
No
Yes
No

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RESOURCE INFORMATION SYSTEM
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Module-4 Attendance Record
User
Admin
Generate report
Entry of attendance
Check
attendance Yes
No

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RESOURCE INFORMATION SYSTEM
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Module-5: Compensation Management
Compensation is the total amount of the monetary and non-monetary pay provided
to an employee by an employer in return for work performed as required.
Essentially, it's a combination of your pay, vacation, bonuses, health insurance, and
any other perk you may receive, such as free lunches and parking.
Record
Maintenance
Salary Calculation
Employee Details
WorkingDays
Total No.of Employees
Gross Salary
(Basic+ Allowances)
Salary Deductions
(TAX+ others)
If everything is clear
then transfer money
No
Yes

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RESOURCE INFORMATION SYSTEM
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Moneyis transferredto
bankaccounts
Keep record of the
transaction