The document outlines the proposed 2015 budget for the organization. It discusses the budget development process and timeline. Key aspects of the proposed budget include a small increase in assessments, continued growth in program revenues, increased transfers to capital and reserve funds, and additional staffing for backcountry programs. The budget is aimed at maintaining services while planning for future needs through increased reserves and a new capital plan.

1. 2015 PROPOSED BUDGET
DELEGATE MEETING
October 21, 2014

2. 2015 Budget Development Process
6/9/2014 - 8/15/2014
Budget Creation
8/15/2014 - 10/1/2014
8/15/2014 - 10/8/2014
Budget Development & Review
Budget Review & Development
6/9/2014 11/18/2014
2
7/1/2014 8/1/2014 9/1/2014 10/1/2014 11/1/2014
8/15/2014 - 10/1/2014
Budget Development & Review
9/1/2014 10/1/2014
10/8/2014
Staff Review
8/15/2014 10/8/2014
Budget creation by Staff.
Budget development by Finance Committee with input from Staff, Delegates, Members.
Budget presentation to Delegates. Only changes due to last minute discoveries.
6/9/2014
BOD Direction to CEO
8/20/2014
Admin Budget
8/11/2014
BOD Direction to FC
9/24/2014
Sub-Assoc Mgmt
10/8/2014 - 11/18/2014
Budget Adoption
9/10/2014
Rec Programs
9/3/2014
Rec Facilities
9/17/2014
Backcountry
11/18/2014
BOD Adopts Budget
8/15/2014 - 10/8/2014
Budget Review & Development
10/13/2014
FC Recommendation to BOD
10/15/2014
Publish Proposed Budget
8/13/2014
Publish Draft Budget
10/1/2014
FC Review

3. 3
2015 Budget Process – Accomplishments
• Implemented process changes from budget survey
– Early BOD direction, early draft budget, add review meetings, simplify presentation
• Organization beginning to adapt to financials by services provided
– Sub-association management, community improvement services, community events…
• Relying less on prior year budget/estimates, more on prior actuals/trends
• Completed new reserve study and aligned with budget
• Introduced 5 year capital plan
• Established min/max “unrestricted fund balances” and aligned with budget

4. FINANCE COMMITTEE
• Jeff Suntken – Chair/Treasurer (Consulting)
• Lyle Daley – Vice Chair (Federal Government Agencies)
• Sheela Damle – (Management, Consulting)
• Shon Payne – (Accounts Receivable)
• Kay Schneider – (Quality Improvement Non-Profit)
• Tom Waters – (Corporate Finance)
• Stephanie Young – (Telecommunications, CPA)
STAFF
• Christina Caputo
• Brian Sheppelman
• Department & Program Managers
4

5. Board Direction
• Assessments
– Admin Fund ½ CPI % Increase
– Rec Fund CPI % Increase
• Program Revenue
– 5% & 10% increase
• Operating Expenditures
– Flat unless justified by additional revenues or business case
– 3% performance based salary increase for permanent employees
– No additional staff unless justified by additional revenue or business
case
• Balanced Budget
5

6. Fund Structure
• Administrative Funds
– Admin Operating Fund
– Admin Reserve Fund
• Recreation Funds
– Rec Operating Fund
– Rec Reserve Fund
– Backcountry Operating Fund
– Backcountry Reserve Fund
• OSCA Fund
• Bond Fund
• Capital Improvement Fund
6

7. Business Cases / Items to Note
• New Software – Costs Unknown
– $400k - 2015 & $200k - 2016
• $20k Program Marketing
– Offset by expected revenue in respective areas
• $20k Fireworks (4th of July & Oktoberfest)
• Capital/Reserve minimum increase from $1k-$3k
– Janitorial, Facility Maintenance, Pool Repair & Supplies &
Computer Equip/Software
• 2.0 FTE Backcountry
• Transfers
– Reserves transfer to increase by $600k for new reserve study
– Backcountry transfer to increase by $80k to balance budget and
add additional staffing resources
7

8. 2015 Assessments
*June update on the Consumer Price Index (CPI-W) for Urban Wage Earners and Clerical Workers is at 3.0% per the Colorado Department of
Local Affairs for Denver-Boulder-Greeley
8
Fund Actual
2014
Proposed
2015
Increase %
Increase
Quarter
Amount
Quarter
increase
AFCA $48.00 $49.00 $1.00 2.08% $12.25 $0.25
RFCA $492.00 $507.00 $15.00 3.04% $126.75 $3.75
TOTAL $540.00 $556.00 $16.00 2.96% $139.00 $4.00

9. 9
80.00%
70.00%
60.00%
50.00%
40.00%
30.00%
20.00%
10.00%
0.00%
CPI VS. HRCA ASSESSMENT INCREASES
1985 1990 1995 2000 2005 2010 2015 2020
HRCA CPI

10. ADMINISTRATIVE OPERATING FUND 2015 PROPOSED BUDGET
REVENUES $3,299,310
EXPENDITURES $3,052,962
NET OPERATING 2015 REVENUES DRAFT $246,348
BUDGET
TRANSFERS ($245,000)
NET REVENUE/(EXPENSE) $1,348
• Administrative functions, Community Events, Subassociation
Management, Community Improvement Services & Transfers for
Capital/Reserves
• Impacts include:
• New Events
• Higher Generator Costs
• July 4th & Oktoberfest Fireworks
• Increased transfers to HRCAA & Scholarship due to higher success of events like
Beerfest & Recycling
• New software transfer to reserves 10

11. 2015 DRAFT BUDGET
• Recreation Functions, Facilities, Programs
• Impacts include:
• Utility price increases
• Increase of Capital/Reserve minimum from $1k - $3k, impacting operating
• Increase of reserve transfer due to new reserve study
• Increase in Backcountry transfer
• Continuation of Capital Fund transfer
• New software transfer to reserves
• Transfers for:
• Bond Payments, Capital/Reserves, Backcountry, Capital Project Fund
11
RECREATION OPERATING FUND 2015 PROPOSED BUDGET
REVENUES $20,372,897
EXPENDITURES $14,495,751
NET OPERATING REVENUES $5,877,146
TRANSFERS ($5,865,000)
NET REVENUE/(EXPENSE) $12,146

12. 2015 DRAFT BUDGET
12
RECREATION FUND TRANSFERS 2015 PROPOSED BUDGET
To Bond Requirements $3,420,000
To Recreation Reserve Fund $1,800,000
To Capital Improvement Fund $250,000
To Backcountry Fund $290,000
To Capital Equipment $105,000
TOTAL RECREATION FUND TRANSFERS 5,865,000

13. 13
Assessments
74%
Facilities
3%
2015 RECREATION FUND REVENUE SOURCES
Programs
22%
Other
1%

14. 14
4,600,000
4,500,000
4,400,000
4,300,000
4,200,000
4,100,000
4,000,000
Program Revenues
2010 2011 2012 2013 2014 2015

15. 2015 DRAFT BUDGET
• Backcountry Recreation Programs and Land Management
• Impacts include:
• 2.0 FTE for programs and land management
• 31.7% increase over 2013 Actual Revenues, 11.5% increase over 2014 Adopted
Revenues (minus $18k in one-time grant/easement revenue)
• Transfers in for:
• Backcountry Operating
15
BACKCOUNTRY OPERATING FUND 2015 PROPOSED BUDGET
REVENUES $244,480
EXPENDITURES $532,326
NET OPERATING REVENUES ($287,846)
TRANSFERS $290,000
NET REVENUE/(EXPENSE) $2,154

16. 2015 DRAFT BUDGET
16
ADMIN CAPITAL / RESERVE 2015 PROPOSED BUDGET
Website Upgrade $20,000
Technology Upgrade $200,000
Computers, Software, Equip & Phones $33,700
Office Furniture $3,000
TOTAL ADMIN CAPITAL / RESERVE $256,700

17. 2015 DRAFT BUDGET
17
REC CAPITAL / RESERVE 2015 PROPOSED BUDGET
Website Upgrade $20,000
Facilities Capital $85,000
Technology Upgrade $200,000
Computers, Software, Equip & Phones $83,844
Facilities Reserves $1,679,960
TOTAL REC CAPITAL / RESERVE $2,068,804

18. 2015 DRAFT BUDGET
18
BACKCOUNTRY CAPITAL 2015 PROPOSED BUDGET
Pasture Fencing $90,000
Equipment $5,500
TOTAL BACKCOUNTRY CAPITAL $95,500

19. HRCAA & SCHOLARSHIP
19

20. 2015 DRAFT BUDGET
• SCFD Grant Revenue increase by $10k to $90k for 2015
• Continued success at Oktoberfest
20
HR CULTURAL AFFAIRS
ASSOCIATION
2015 PROPOSED BUDGET
REVENUES $245,850
EXPENDITURES $245,850
NET REVENUE/(EXPENSE) $0

21. 2015 DRAFT BUDGET
• Recycling revenue up $3k over 2014 revised forecast and $7k over
2014 Adopted Budget
• Fundraising event with Whole Foods not budgeted in 2014,
anticipating $3k for 2015
• Continued success at Beerfest
• 20 Scholarships at $1,500
21
HR SCHOLARSHIP FUND 2015 PROPOSED BUDGET
REVENUES $49,570
EXPENDITURES $33,500
NET REVENUE/(EXPENSE) $16,070

22. QUESTIONS / COMMENTS
22