RS Overview 2015

Prepared by Refuse Specialists
Notice: This information is confidential. Sharing or disbursement of this information is strictly prohibited. All pricing, services, contract management
strategies and sample reports described herein or disclosed are the intellectual property and under strict ownership of Refuse Specialists.
Program for Waste Hauling
and Recycling
Copyright © 2015 Refuse Specialists. All Rights Reserved.

Reduce the hauling prices by 15% or more on average across the portfolio
Evaluate current service levels and make adjustments to create
efficiencies resulting in further cost reduction(Only upon your request to
do so)
Review diversion and reduction
Manage the vendor contractual process
Provision of detailed reporting. Standard and custom.
Deployment of a program to audit your hauling invoices monthly for
accuracy to eliminate errors and over-charges
Objectives

Process Timeline
Your properties and baseline rates are uploaded into the RS proprietary invoice auditing
software system, ProRefuse™
All haulers are/were notified that RS is your partner and will be analyzing the pricing and
service levels
The RS Negotiations team reach(es)/(ed) out to your haulers to allow them to adjust their
pricing to the correct levels and to implement better terms for you(should we include that
the new hauler contract is one we wrote so its more client friendly, or, should we put this
below with the hauler contract info.
The Negotiation status is available in your client web portal
In the event of a recommended hauler or service level change RS requests written approval
from you, so we’re not coming onto your property and making changes. We simply lower
your rates.
The hauler contract with the new rates is sent to your vendor for signature. After receiving
the vendor signature, you will be sent the contract for your signature. Please send this back
quickly! Your new, lowered rates will not go into effect until you sign the new hauler
agreement.
Copyright © 2015 Refuse Specialists. All Rights Reserved

Effective dates for new pricing and services are typically 40-60 days from the
date the rates are negotiated. Because we don’t have an unlimited staff of
negotiators, this timeframe depends on how much new business we have.
Prior to the first effective date, your RS account management team will reach
out to conduct an additional informational session. This includes granting you
access to your client portal and training on billing and reporting functions.
Following the effective date, all invoices go to RS first for an audit for up to
two (2) business days.
You will receive the requested invoices via email.
Your RS client web portal will be live for all of your waste hauling & recycling
invoice management needs. This includes a summary invoice, audited hauler
invoice, original hauler invoice and detailed RS invoice accessible at any time
for your convenience.
Process Timeline (con’t)

General Navigation
A graphical
overview of the
program (this
doesn’t make
sense to me-ask
sav to explain)
Access to
•Summary
Invoices
•RS Invoices
•Audited Hauler
Invoices
•Original Hauler
Invoices
Additionally has
capability to
download any or
all
Lists all
properties
provided to RS
with
negotiation
status and
other key
information
Hauler and RS
past due
(aging)
information
Reports include:
•Summary of all
invoices
•Line Item detail
•Overcharges by
the hauler
•Service Levels
by Property
•Property List

Standard Reporting

Standard Reports – Client Portal
Dashboard – Graphical Overview of Results
Hauler Aging Report – 30 day + balances with the haulers
RS Aging Report – Current and past due balances due to RS
Audited Invoice Summary – Example on following slides
Audited Invoice Line Item – Example on the following slides
Hauler Overcharge Report – Overcharges by the haulers which haven’t been
credited
Service Levels by Property – Example on the following slides
Property List Report – Property list with contact info and contract status
List Included in Program – Negotiation status and contract status for each
property

Lists all invoices audited with pertinent information
 Summary Screen, PDF and Excel. PDF/Excel expanded contain
expanded info
Audited Invoice Summary Report
Copyright © 2015 Refuse Specialists.
All Rights Reserved.
Summary Screen

Audited Invoice Summary Report
Excel Download
Client Property
Hauler(L
ocal)
Account
#
Hauler
Invoice #
Hauler
Invoice
Date
RS Invoice
#
RS Audit
Date BaseLine Current
Gross
Savings RS Share
RS
Manage
ment Fee TotalCost
Net
Savings
Net
Savings OverCharge
Credits &
Adjustments
Processed
In
Contract
Effective
date
Contract
ID
Billed
When
Client Property Hauler Acct# Inv# 10/1/2015RS1176139/22/2015 $917.03 $305.86 $611.17 $305.59 $0.00 $611.45 $305.58 33.32% $0.00 $0.00 -9 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 9/1/2015 RS1128428/24/2015 $909.75 $298.58 $611.17 $305.59 $0.00 $604.17 $305.58 33.59% $0.00 $0.00 -8 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 6/1/2015 RS89560 5/23/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $7.28 $7.28 -9 1/1/2015CT29697 Advanced
Client Property Hauler Acct# Inv# 2/1/2015 RS73435 1/28/2015$1,570.96$582.60 $988.36 $494.18 $0.00 $1,076.78 $494.18 31.46% $0.00 $0.00 -4 1/1/2015CT29697 Advanced
Summary info of every invoice
audited

Lists all line items on all invoices audited with pertinent information
 Summary Screen, PDF and Excel. PDF/Excel expanded contain expanded info
Audited Invoice Line Item Detail
Summary Screen

Audited Invoice Line Item Detail
Excel Download
Client Property Hauler Service/Equipment Line Item
Total
Baseline
($)
Total
Current(
$)
Gross
Savings($
) Qunatity
Gross
Savings/
Unit ($)
Per Unit
Baseline
($)
Per Unit
Current
($)
RS
Share($)
Total
Cost($)
NetSavin
gs($)
NetSavin
gs(%)
Hauler
Account
#
Hauler
Invoice #
Hauler
Invoice
Date
RS Invoice
#
RS Invoice
Date
Billing
Cycle
Service/E
quipment
Quantity
Service/E
quipment
Frequenc
y Type
Service/E
quipment
Frequenc
y
Client Prop Hauler 1 Front load (4yd) Scheduled Service $133.68 $61.80 $71.88 1 $71.88 $133.68 $61.80 $35.94 $97.74 $35.94 26.89% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring Weekly
Client Prop Hauler 1-Front Load (4yd) Non Scheduled service $68.71 $40.00 $28.71 1 $28.71 $68.71 $40.00 $14.36 $54.36 $14.36 20.89% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring On Call
Client Prop Hauler Total Fuel/Enviromental $38.47 $0.00 $38.47 1 $38.47 $38.47 $0.00 $19.24 $19.24 $19.24 50.00% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring Monthly
Clearly defines old cost, new cost and
reduction by line item. Additionally, the
detail allows for line item analysis

Lists the detailed service level for each property
 Summary Screen, PDF and Excel. PDF/Excel expanded contain
expanded info
Service Level By Property Report
Summary Screen

Service Level By Property Report
Excel Download
Client Property
Hauler
(Local)
Hauler
Account
# Item # Service Category Hauler Desc RS Desc
Qty.Beha
viour Qty SIZE # of Days
Days of
Week
Service
Frequenc
y
Billing
Frequenc
y ($)/Unit) Total($)
Client PropertyHauler Acct# E0266 Pickup (Solid Waste) 1 Front load (4yd) Scheduled Service
04 yd - FEL (Solid
Waste) Fixed 1 1 Mon Weekly Monthly $61.80
Client PropertyHauler Acct# E0666
Charge (Extra
Pickup)
1-Front Load (4yd) Non Scheduled
service 04 yd - Extra Pickup Variable 1 1 On Call Monthly $40.00
Each line item has a code which allows a
client to pull reports based on the type
of equipment/service chronologically, by
account, by prop, etc… Allowing for
reporting and analysis

RS Overview 2015

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Editor's Notes