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Kakan Chandra Dey
Letter Writing
– A Three-Step Process
Part - 1
LETTER WRITING -
A THREE-STEP PROCESS
Prewriting
This step involves answering the four keys questions of
letter writing:
 What is my purpose?
 Who is my audience?
 What should the letter cover?
 What action or response do I want?
Gather any pertinent information you may need to write your letter.
Writing
In this step your write your rough copy all the way
thorough to the end. Remember, your first draft is a
working draft. Don’t worry about phrasing, grammar,
spelling, or organization at this point. Just write until
you have a complete letter.
Revising
Read over your rough draft and organize your letter so
that it flows logically from point to point. Check for
grammar and spelling mistakes; double-check the
accuracy of dates, facts, names, and figures; eliminate
unnecessary words and irrelevant ideas; and proofread
your final copy.
Part-2
Writing
and
Organizing Your Letters
Part of a Letter
 Personalized Letterhead.
 Dateline (month, day, year).
 Heading and Inside Address (for more formal letters)
 Salutation.
 Body (opening, middle, closing paragraphs).
 Complimentary Close.
 Signature.
 Postscriptx, Enclosures, copies.
Conclusion
Above steps can help you get started and keep writing
until you have a finished letter. Using this technique you
should never again find yourself at a loss when you need
to put your thoughts in writing.

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How To Write Great Letters.

  • 2. Letter Writing – A Three-Step Process
  • 3. Part - 1 LETTER WRITING - A THREE-STEP PROCESS
  • 4. Prewriting This step involves answering the four keys questions of letter writing:  What is my purpose?  Who is my audience?  What should the letter cover?  What action or response do I want? Gather any pertinent information you may need to write your letter.
  • 5. Writing In this step your write your rough copy all the way thorough to the end. Remember, your first draft is a working draft. Don’t worry about phrasing, grammar, spelling, or organization at this point. Just write until you have a complete letter.
  • 6. Revising Read over your rough draft and organize your letter so that it flows logically from point to point. Check for grammar and spelling mistakes; double-check the accuracy of dates, facts, names, and figures; eliminate unnecessary words and irrelevant ideas; and proofread your final copy.
  • 8. Part of a Letter  Personalized Letterhead.  Dateline (month, day, year).  Heading and Inside Address (for more formal letters)  Salutation.  Body (opening, middle, closing paragraphs).  Complimentary Close.  Signature.  Postscriptx, Enclosures, copies.
  • 9.
  • 10. Conclusion Above steps can help you get started and keep writing until you have a finished letter. Using this technique you should never again find yourself at a loss when you need to put your thoughts in writing.