This Slideshare is aimed at providing a basic foundation to those who are selecting and deploying a Learning Management System. *Note that a thorough training needs analysis is required with key stakeholders prior to choosing a learning management system.

1. K U M A R K A N E S W A R A N
Learning Management System (LMS)
• What is a Learning Management System?
• How to select your LMS.
• How to deploy your LMS.
• Managing your content.
• Potential challenges.
• Summary.

2. Introduction to Learning Management System
What is a Learning Management System (LMS)?
• A LMS is software used for managing all modes of learning activities.
LMS’s are proven to:
Improves business process efficiency
• A reduction in manual data entry.
• Tracks and reports on participant learning progress.
• Automates record keeping and the majority of administration.
Facilitates learning and improves evaluation
• Develop a culture of learning and self management.
• Improves learning speed and evaluation. e.g. Big Data

3. Five simple steps in selecting your LMS
Analyze
your
needs
Define your
requirements
Product
vetting
Provider
evaluation
Product
selection

4. LMS sample criteria
System Requirements:
 Scalability
 Reporting Capability
 Technical support
 Cloud capability
 Assessment capabilities
(attendance, grading)
 Scheduling capability
 Certification
User:
 User-friendly and ergonomic
 Transparent and multi lingual
 Compatible with all major
devices e.g. laptop, phone,
tablet.
 Autonomy over their learning
 Help and tutorial capability
 Social Intranet or chat room
capability

5. Content Evaluation
Two types of Content – Live and Recorded
 Live: Webinars.
 Recorded: Slide shows, White papers, videos,
SCORM courses, etc
Standard file types and upload limits:
 ppt, pptx, doc, docx, xls, xlsx, pdf, epub: 200 MB
 sql: 200 MB
 gif, jpg, jpeg, png: 10 MB
 mp4, webm, ogg, ogv, avi, mpeg. mpg, mov, wmv,
3gp, flv: 600 MB
 mp3, aac, ogg, wav, mpeg, webm, wave, wav, wma,
ra, aif, aiff: 600 MB
 zip: 600 MB
 swf: 600 MB
Content requirements:
 High content upload limit and stability.
 Security (SSO) and Data protection.
 Personalize.
 Privacy settings.
 Compatibility with SCORM, AICC and API.
 Compatibility with Microsoft, Adobe, Prezi
and other prominent software.
 Fast upload/ download speed
 Immediate backup of all content
Best practice is blend of in-house and
third party content for your LMS.

6. Six Step Deployment Plan: 1. Planning
Planning
Configuration
Integration
Migration
Testing
Live
1. Planning:
• Implementation plan: Assemble your
team and assign roles.
• Vendor project plan – Task deadline
and duration
• Create a communication plan.
Company updates, deadlines etc.
• Budget planning.
• LMS deployment completion time
averages 6-9 months with vendor
software.

7. Deployment Plan: 2. Configuration criteria
2. Configuration
 What user data do want in your LMS?:
Decide what employee demographics you
need, e.g. name, gender, function, start date etc.,
for your relational database.
 Domains and audiences: Do you require
different portals? e.g. sales
 Bespoke course catalogue/structure and
metadata: How would you like your course
catalogue to look and course tags/properties. e.g.
webinar; spanish.
 Evaluation and assessment: What tests and
Questionnaires do you prefer
 Competencies: Align company competency
framework to task if required. e.g Proficiency
scale.
 Notifications: Assign reminders, alerts,
confirmation, e.g. test results or course reminder.
 Reports: Define your report requirements from
inception.
Planning Configuration Integration Migration Testing Go Live

8. Deployment Plan: 3. Integration
3. Integration
 User data: Integrate LMS with existing user data bases e.g. excel sheets.
 Single Sign-On(SSO): Makes it easier and faster for users to access multiple
programs without inputting their creditionals several times. e.g. Logging in
externally, simulataneously log in to
 Portal: Creating a link to different systems e.g. employee intranet.
 Enterprise search: intergrating your LMS into your Enterprise search .
Planning Configuration Integration Migration Testing Go Live

9. Deployment Plan: 4.Migration, 5.Testing and 6.Going Live
4. Migration:
 Data retention policy: Archive superfluous obsolete data that extends beyond your
DRP.
 User data feeds : Test and link user feeds from legacy system.
 Courseware data: no applicable to Woodie’s as there are currently no Legacy LMS .
5. Testing:
 Before going live organize bug testing teams for different functionalities.
 Catalogue and test procedures e.g data input and report generation.
6. Go Live:
 Create contingency plan and avoid scheduling training 1 week before and after to
screen for bugs.
 Response script and helpdesk FAQ sheet.
 Go live over a weekend.
Planning Configuration Integration Migration Testing Go Live

10. Post Deployment: Clean up your LM-MESS!
 Standards:
 Policies and procedures: content
ownership , content review and data
retention policy.
 Course structure and properties.
 Classifications-
 Personalized tag lists for search engine.
 Course and curriculum classifications.
 Configuration management:
 Document configurations for future
employees. A Handbook of
authentication, taxonomies, standards
etc.
 Housekeeping:
 Clean your data during migration.
Create a list of data that is no longer
useful.
 Practice on demo to avoid permanent
mistakes before actual LMS.
 Governance:
 Protect your investment by delegating
governance of LMS areas to designated
groups. e.g
 Senior executives manage LMS
strategy
 Line managers to manage policy
 Team to review taxonomy and
standards.
 Operations team to govern
administrative, content and
technical standards.

11. Deployment Plan: Potential Delays
Implementation Challenges:
 Underestimating your IT/implementation team resources.
 Underestimating process times.
 Under-resourcing LMS administration.
 Failure to monitor system effectively.
 Underestimating the change management required for task.

12. Potential Challenges
 System maturation issues.
 Employee resistance.
 Stakeholder buy-in in the selection process.
 Organizational preparedness – who will be responsible for what?
 IT support.
 Computer literacy.
 Compatibility.
 User friendliness.
 Budget cuts and project delays.

13. Summary
• What is a Learning Management System?
• How to select your LMS.
• How to deploy your LMS.
• Managing your content.
• Potential challenges.
 Thank you.