SAP Security authorization concepts

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2. AGENDA
Overview
© SAP 2009 / Page 2
© SAP 2009 / Page 2

3. ROLES IN NWBC
 A role is a menu that a user in a
company needs for his/her work
 Focus on User
 Specific
 Extract of Easy Access Menu
(and more)
© SAP 2009 / Page 3

4. PREDEFINED ROLES (*AIO*)

With SAP ERP enhancement package 3 and 4, pre-defined roles are delivered
that cover content in the form of POWER Lists, reports, and transactions. The
roles delivered are intended for small businesses and midsize companies in the
production industry and enable efficient access to the processes of Financial
Accounting, Controlling, Materials Management, Production Planning and
Control, and Sales & Distribution. These roles can be found in transaction pfcg
by searching for SAP_AIO_* (technical name).

SAP partners can use the roles as a starting point and adapt them.

Accounts Payable Assistant

Strategic Planner

Accounts Receivable Assistant

Engineering Specialist

Cost Accountant

Purchaser

Financial Accountant

Sales Person

Shop Floor Specialist

Warehouse Specialist

Production Planner

Employee

Administrator

5. PREDEFINED ROLES (*BPR*)

For EhP4 SP1 some portal roles (PCD – roles) have been migrated to SAP ERP
and adapted for the small businesses and midsize companies. Their technical
names begin with: SAP_BPR_*.

Buyer

Internal Sales Representative

Maintenance Technician

Production Supervisor

Service Providers

6. PREDEFINED SAP BEST PRACTICES ROLES

Many predefined roles exist in the Best Practices solutions. Their technical names
begin with SAP_BPR* for the solutions based on EhP3 and with SAP_NBPR* for
EhP4. For an overview of the used roles see the functional list of each Best
Practices Solution (Baseline and Industry Packages). These are for example the
roles available in the SAP Best Practices Baseline Package (Germany) – V1.603,
delivered with SAP Note 1165371:

Accounts Receivable Accountant

Customs Agent

Sales Billing

Accounts Receivable Manager

Finance Manager

Sales Manager

Accounts Payable Accountant

General Ledger Accountant

Service Agent

Accounts Payable Manager

Maintenance Employee

Service Employee

Administrator


Shop Floor Specialist

Assets Accountant
Maintenance of Accounts
Receivable Master Data

Strategic Planner
Pricing Specialist

Travel Accountant

Bank Accountant


Business Analysis Purchaser

Product Cost Controller

Treasurer

Buyer

Production Planner

Warehouse Clerk

Customs Agent

Project Manager

Warehouse Manager

Employee

Purchasing Manager

Warehouse Monitoring

Engineering Specialist

Quality Specialist

Enterprise Controller

Sales Administration

7. AGENDA
© SAP ge 8
© SAP 2009 / Page 8

8. CREATE A ROLE – NEW ROLE
You are here
© SAP 2009 / Page 9

9. COMPOSITE ROLES
 Several roles can be merged in
Composite Roles. In a Composite Role,
you can rename and reorganize the
menu.
 Go to pfcg
 Enter a name and click on
 Enter the roles you want to merge
(tab Roles)
 Click Read menu
 Click
in order to change the menu
Always re-read the menu, after
you have changed a single role
attached to a composite one .
© SAP 2009 / Page 10

10. USERS
 Enter user IDs
 Execute User Comparison: The profile is
not available in the user master record
until the users have been compared.

Choose Complete Comparison
© SAP 2009 / Page 11

11. USERS
 Enter user IDs
 Execute User Comparison: The profile is
not available in the user master record
until the users have been compared.

Choose Complete Comparison
© SAP 2009 / Page 12

12. SORTING OF ROLES IN NWBC
 In the Change mode of a role choose
Menu Options.
 Maintain the Sorting field or the Home
Role flag if you want to set the role at the
first position in NWBC
 Without maintaining the sorting, the
roles assigned to a user will be displayed
in an arbitrary manner. However during a
NWBC session they can be displaced
with the mouse
© SAP 2009 / Page 13

13. AGENDA
© SAP 200/ Page 14
© SAP 2009 / Page 14

14. ADD A TRANSACTION TO A ROLE
© SAP 2009 / Page 15

15. AUTHORIZATIONS (1)
 Click Change Authorization Data
 Define Organizations Levels, if necessary – use *,
where possible
© SAP 2009 / Page 16

16. Authorizations (2)
When yellow traffic lights appear in the
tree display, you must adjust the
authorization values manually.
 2 ways to adjust:

Click on the traffic light: Complete
authorization (*) for all levels

Click on white fields: Values can be
maintained individually
Click Generate
© SAP 2009 / Page 17

17. AGENDA
© SAP 2009 / Page 18
© SAP 2009 / Page 18

18. BI XCELSIUS DASHBOARD
© SAP 2009 / Page 19

19. BI CRYSTAL REPORT
© SAP 2009 / Page 20

20. ADD BUSINESS OBJECTS XCELSIUS
DASHBOARD OR CRYSTAL REPORT
Enter URL for Xcelsius Dashboard
Enter URL for Crystal Report
© SAP 2009 / Page 21

21. ADD LONG URLS (1)
 Use of URLs in PFCG is restricted to 255 characters
 This URL has 459 characters:
http://idesportalnws1.wdf.sap.corp:1080/irj/servlet/prt/portal/prtroot/com.sap.portal.
pagebuilder.IviewModeProxy?
iview_id=pcd:portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_folder/co
m.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.es
s.employee_self_service/com.sap.pct.erp.ess.area_working_time/com.sap.pct.erp.ess.l
eaverequest/com.sap.pct.erp.ess.leaverequest&iview_mode=default&j_user=blackm&j
_password=welcome
© SAP 2009 / Page 22

22. ADD LONG URLS (2)
 Go to sm30
 Enter SSM_VAR

Enter variables and the parts of
the URL
© SAP 2009 / Page 23

23. ADD LONG URLS (3)
 Go to PFCG
 Enter the role
 Choose Other

 Enter the tags as follows: <tokens>
(and some rest of the URL, if
necessary)
© SAP 2009 / Page 24
Choose Web
address

24. ADD ADOBE FORM (1)
 Click Other

 Enter URL - Documents are stored locally
– check link – documents are shown
according to link – as a folder structure or
document is directly called
© SAP 2009 / Page 25
Choose Web
address

25. ADD ADOBE FORM (2)

Direct call of Adobe Form

Adobe Form in a Folder
© SAP 2009 / Page 26

26. ADD POWERPOINT PRESENTATION (DIRECT
METHOD)
 Click Other
 Choose Web address
 Enter URL - Documents are stored locally – check
link!
C:Documents and Settingsd032256DesktopWorkshop US January 10th
and 11thPPT Presentationroles.ppt
© SAP 2009 / Page 27

27. ADD POWERPOINT PRESENTATION VIA PDF FILE
(INDIRECT METHOD)
Here’s an example of how you can integrate personalized
demo process overview pages into your demo role in
NWBC by converting a PPT slide into PDF and uploading it
to the SAP system.
NOTE: THIS REQUIRES THE NWBC DEMO KIT, or
creation of your own Business Server Page. The NWBC
DEMO KIT can be ordered here:
http:service.sap.com/~sapidb/01100035870000083551200
9E
© SAP 2009 /
Page 28

28. GAIN INSIGHT INTO IMPROVING MARGINS
DAY-IN-THE-LIFE DEMONSTRATION
Find
Profitability
Issue
Compare
Company
Performance
Analyze
Product
Profitability
Define
Actions for
Solution
1)
2)
3)
Use this PPT slide as template (without this orange text box).
Personalize text, pictures, etc.
CFO
Convert slide into pdf (e.g. via PDFx-change 3.0, or any other conversion
 Views the Income Statement and sees software)than expected profit
lower
4)
Upload PDF
(see next slide)
 Uses dashboards to compare performance with into MIME directory “Process Overview Graphic” profitability
competitors and analyze product
5)
Via your role call BSP Appl. Z_A1_ENH_2 and start page
“menu_process_overview.htm” and pass file name (*.pdf) as parameter “graphic”
 Decides to improve margins by discontinuing a product and reducing material costs
(see next after next slide)
Analyze
Production
Plan
Adjust
Production
Plan
Negotiate
Purchase
Price
Update
Purchase
Price
Operations Manager
 Uses dashboards to adjust production plan for discontinued product
 Models plan to minimize excess inventory and optimize plant utilization
 Views details about material costs and supplier performance and uses for price renegotiation

29. 1)
PERSONALIZATION OPTIONS
DEMO PROCESS OVERVIEW PAGE (CONTINUED)
After you have personalized it and converted it from PPT (see previous
slide), upload your PDF file with the process overview graphic into the
SAP MIME repository.
2)
3)
4)
5)
If you have the NWBC Demo Kit (Candemo) go to
transaction “se80”, select “Repository Browser”, select
BSP Application “Z_A1_ENH_2”.
Open the folder “Mimes” and right click the subfolder
“Process_Overview_Graphics” and select “Import MIME
Objects”.
Select the personalized PDF file from your PC and
confirm to upload.
Now you can use this file in your role (see next slide).

30. PERSONALIZATION OPTIONS
DEMO PROCESS OVERVIEW PAGE (CONTINUED)
6)
After you have uploaded your personalized process flow *.pdf to the
MIME repository (see previous slide), you can display it in the
“Process Overview” page.
7)
You can do so by passing the file name as the “graphic”
parameter into the Process Overview page
(menu_process_overview.htm) of your role. You
configure this via transaction PFCG, tab “Menu”, select
“Process_Overview” page, and click “change”.
© SAP 2009 /
Page 31

31. AGENDA
© SAP 2009 / Page 32
© SAP 2009 / Page 32

32. ADD A POWER LIST





© SAP 2009 / Page 33
Click Other
Choose Web Dynpro Application
Enter Web Dynpro Application: POWL
Choose APPLID
Enter Value: ID of the POWER List

33. MAINTAIN OBN FOR POWLS
 If a POWL calls a transaction
via a button which is defined
in the methods of the feeder
class, the relevant
transactions needs to be
added to the role and the OBN
targets need to be defined via
Details for NetWeaver
Business Client *
 With a double-click on the
inserted method in the Details
for NetWeaver Business Client
window you can define
parameters and values which
should be transferred to the
transaction. Then the
selection screen is skipped.
**
*
The menu entry is still called Additional
Details in SAP ERP 6.0 EhP3
**
For Details of the OBN
defining process see the slides and the
guide for “How-to develop POWER Lists”
also available in this Kit
© SAP 2009 / Page 34

34. Where to find PowerLists and how to test
them?

Go to Transaction powl_typer (other useful transactions are
powl_query or powl_queryr)

You can find a list of the available PowerLists in EhP3 here:
https://portal.wdf.sap.corp/irj/go/km/docs/room_project/cm_stores
/documents/workspaces/91d8e9f9-1bfa-2910-e28ff3597248fc1f/NWBC/POWERLists/POWER_Lists_.XLS

PowerLists are sometimes described in the RKT material
(service.sap.com/rkt-erp) – but not in a specific All-in-One area,
but in ERP, amongst the different applications, e.g.
https://websmp102.sapag.de/~sapidb/011000358700001090812007E

Fast test: SAP Easy Access -> Favorites -> Add other objects ->
WebDynpro Application

Even faster test: Adopt the following link by replacing the ID of
the PowerList (KYK-FIN-FI-ASSETLIST) and adding the server
information of an SAP ERP system:
http://<server>.<domain>.<ext>
:<portnumber>/sap/bc/webdynpro/sap/powl?APPLID=KYK-FINFI-ASSETLIST&sap-client=130&sap-language=EN
© SAP 2009 / Page 35

35. Available POWL for NWBC

256 Total PowerLists (POWLs) in EhP3
256 POWL
“Shipped with ERP 6.0 EhP 3”
123 POWL
“Work Out of the Box”
55 POWL with
NO
Action Buttons
© SAP 2009 / Page 36
68 POWL with
One or More
Action Buttons
133 POWL
“Require Additional Configuration”

36. Available POWL for NWBC
55 POWL with NO Action Buttons
/KYK/ISQ_13127_N
Sales Order Selection
/KYK/ISQ_RFDSL
Customer Balances (Local Currency)
/KYK/ISQ_MCTA
Customer Analysis
/KYK/ISQ_APRE_1
Open Invoices by Vendor
/KYK/ISQ_MCTE
Sales Organization Analysis
/KYK/ISQ_RFKOPR00
Vendor Overdue Items
/KYK/ISQ_CS11
Bill of Materials
/KYK/ISQ_RFKSL
Vendor Balances (Local Currency)
/KYK/ISQ_CS12
Multilevel Bill of Materials
/KYK/ISQ_12284
Financial Statements ?
/KYK/ISQ_CS15
Material Where-Used List
/KYK/ISQ_FIGL_I1
GL Account Open Line Items
/KYK/ISQ_MCE1
Purchasing Group Analysis
/KYK/ISQ_FIGL_I2
GL Account Cleared Line Items
/KYK/ISQ_ME06
Material Source List Analysis
/KYK/ISQ_STAX
Use and Sales Taxes (US)
/KYK/ISQ_ME0M
Source List by Material
/KYK/ISQ_COPC_LST
Cost Center Activity ?
/KYK/ISQ_ME1P
Purchase Order Price History
/KYK/ISQ_COS019
Internal Orders Budget / Actual / Commitment
/KYK/ISQ_ME2M
Purchasing Documents for Material
/KYK/ISQ_COS4
Internal Orders Actual / Plan / Variance
/KYK/ISQ_ME3LN
Purchasing Documents for Vendor
/KYK/ISQ_COS633
Cost Center Actual/Plan/Variance/Previous Year
/KYK/ISQ_ME4N
Purchasing Documents for Document Number
/KYK/ISQ_COS_3
Cost Center Actual/Plan/Variance
/KYK/ISQ_ME4S_N
RFQs per Collective Number
/KYK/ISQ_KHOE1
Summarized Costs Target/Actual
/KYK/ISQ_ME5A_N
Display Purchase Requisitions
/KYK/ISQ_KHOE2
Summarized Costs Work in Progress
/KYK/ISQ_ME6H
Vendor Evaluation Analysis
/KYK/ISQ_KHOE3
Summarized Costs Planned/Actual
/KYK/ISQ_ME80FN
Purchasing General Evaluation
/KYK/ISQ_KSBT_N
Cost Centers: Planned Activity Prices
/KYK/ISQ_ME81N
Purchase Order Value Analysis
KYKQ-ISQ_KKBC0
Target/Actual - Comparison
/KYK/ISQ_RFKUM
Vendor Purchase Analysis
KYKQ-ISQ_KKBC1
Order Cost Analysis (Trend)
/KYK/ISQ_MB52
Warehouse Stocks of Material
KYKQ-ISQ_KKBC2
Order Cost Analysis (WIP)
/KYK/ISQ_MBLB_N
Stocks at Subcontractor
KYKQ-ISQ_RKKBCAL2_1
Costing Run Results
/KYK/ISQ_MBSM
Cancelled Material Documents
KYKQ-ISQ_RKKBCAL2_2
Costing Run Results (Price vs Results)
/KYK/ISQ_MCE5
Material Group Analysis
KYKQ-ISQ_S_ALR13142
Product Cost Analysis (Target / Actual)
/KYK/ISQ_MCTC
Material Analysis
KYKQ-ISQ_S_ALR13148
Product Cost Analysis (Variance Categories)
/KYK/ISQ_12175
Customer Invoice Due Date Forecast
KYKQ-ISQ_S_ALR13151
Product Cost Analysis (Work in Progress)
/KYK/ISQ_ARRE_1
Open Invoices by Customer
KYKQ-ISQ_S_ALR13157
Product Cost Analysis (Actual Data)
/KYK/ISQ_FDK43
Credit Management Master List
KYKOP-OPS-PP-DIS-MAT-CHANGES
Material Changes
/KYK/ISQ_RFDOPR10
Customer Overdue Items
© SAP 2009 / Page 37

37. Available POWL for NWBC
68 POWL with One or More Action Buttons
/KYK/ISQ_CR05
Production Work Center List
KYKOP-FIN-CO-COSTELEMENT
Cost Elements
/KYK/ISQ_MM60
Materials List
KYKOP-FIN-CO-COST-ESTIMATES
/KYK/ISQ_MM60_PRD_N
Product Groups
POWL for Determining
Cost Estimate for
Materials
FAGL_CLOCO
Task Lists in Closing Cockpit
KYKOP-FIN-CO-INTORDER
Internal Orders
FIN_FSCM_BNK_PMNT
Payment Monitor
KYKOP-FIN-FI-ASSETLIST
Assets
FIN_FSCM_BNK_STMT
Bank Statement Monitor
KYKOP-FIN-FI-CHECK_REGISTER
Check Register
FIN_FSCM_CR_ACCOUNT
Customers
KYKOP-FIN-FI-CUSTOMERITEMS Customer Line Items
FIN_FSCM_CR_BOL
Blocked Sales Orders
KYKOP-FIN-FI-CUSTOMERITEMS_R
FIN_FSCM_CR_CASE
Credit Limit Requests
Customer Line Items
(Display Only)
FIN_FSCM_DM
Dispute Management
KYKOP-FIN-FI-GL_ACC_LIST
GL Accounts
FITV-POWL-TRIPSFORAPPROVAL
Expense Reports for Approval
KYKOP-FIN-FI-RECU_ENTRY_DOC
Recurring Entry
Documents
KYK-FIN-FI-GLITEMS
POWL G/L Account Line Items
KYKOP-FIN-FI-VENDORITEMS
Vendor Line Items
KYKOP-CO-MAT-COSTING
Material Costing Runs
KYKOP-CRC-LIST-CUSTOMERS
Customer Credit Management
KYKOP-FIN-FI-VENDORITEMS_R Vendor Line Items
(Display Only)
KYKOP-FIN-CO-ACTTYPE
Activity Type
KYKOP-FIN-CO-ASSESSMENT-CYCLE
Assessment Cycles
KYKOP-FIN-CO-COSTCENTER
Cost Centers
Vendors (A/P)
KYKOP-FIN-FI-VENDORLIST_AP_PAY
Vendors (A/P)
for Payment
KYKOP-OPS-FI-CUSTOMERS
Customers
KYKOP-OPS-FI-PO-W
Purchase Orders
(Display Only)
KYKOP-OPS-LE-DELIVERIES
Sales Orders Due
for Delivery
KYKOP-OPS-LE-QUOTATIONS
© SAP 2009 / Page 38
KYKOP-FIN-FI-VENDORLIST_AP
Sales Quotations

38. Agenda
© SAP 2009 / Page 39
© SAP 2009 / Page 39

39. MS OUTLOOK
© SAP 2009 / Page 40

40. ADD MS OUTLOOK (1)
If not yet existing, create a BSP
1.
2.
3.
Transaction SE80, select "BSP Application", and create a new BSP Application, eg.
Z_AIO_ADD_ON
Create a new BSP, eg. outlook.htm.
Copy the following coding into the BSP
<html> <head> <meta http-equiv="Content-Language" content="en-us">
<script type="text/vbscript">
<!-- Dim folder_1 Dim folder_2 Dim folder_display
folder_1 = "Inbox"
folder_2 = "Calendar"
folder_display = folder_1
Sub Window_OnLoad()
call btnSwitchView_onclick
End Sub
Sub btnSwitchView_onclick()
ViewCtlFolder.Folder = folder_display
if folder_display = folder_2 then
folder_display = folder_1
else
folder_display = folder_2
© SAP 2009 / Page 41

41. ADD MS OUTLOOK (2)
end if
switchbutton.Value = "Show " & folder_display & " View"
End Sub
Sub btnNewMessage_onclick
ViewCtlFolder.NewMessage()
End Sub
-->
</script> <title>Outlook View Control View Issue Demo</title>
<meta name="Microsoft Border" content="none, default"> </head>
<BODY BGCOLOR="#C0D6EA" TEXT="#000000" LINK="#0000EE"
ALINK="#EE0000" VLINK="#551A8B">
<p><input id="switchbutton" type="button" value="Switch View" name="btnSwitchView">&nbsp;
<input type="button" value="Create Message" name="btnNewMessage"><p>
<OBJECT classid=CLSID:0006F063-0000-0000-C000-000000000046
id=ViewCtlFolder width="100%" height="430" border="1"
Codebase="http://activex.microsoft.com/activex/controls/office/outlctlx.CAB#ver=9,0,0,3024">>
<param name="Namespace" value="MAPI">
<param name="Folder" value=folder>
<param name="View"
value="Day/Week/Month View With AutoPreview"
<param name="Restriction" value="">
<param name="DeferUpdate" value="0"></OBJECT>
</body> </html>
4.
Activate the BSP
© SAP 2009 / Page 42

42. ADD MS OUTLOOK (3)
Add the BSP to your demo role
1.
2.
3.
Transaction PFCG
Select or create the role
Add BSP application (eg. Z_AIO_ADD_ON) as "others/BSP Application" (see screen
shot with example below):
© SAP 2009 / Page 43

43. AGENDA
© SAP 2009 / Page 44
© SAP 2009 / Page 44

44. HOMEPAGE
© SAP 2009 / Page 45

45. ADD A HOMEPAGE TO A ROLE
 Click Other
(example
with URL)
 Enter URL
 Right-click on the new entry.
 Go to Details for NetWeaver Business Client.
Choose Homepage
© SAP 2009 / Page 46

Choose Web
address

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