This document provides an overview of advanced concepts in Report Painter, including exploding rows, creating libraries and models, adding text and layout features, and performing calculations. It discusses how to explode rows to show individual values, create custom libraries to define report attributes, use models as templates for column and row definitions, insert text elements like titles and headers, apply standard layouts, and perform calculations by assigning cell values and writing formulas. The document is intended for an SAP software class and contains examples of different Report Painter functions and features.

1. © SAP AG
CSU Chico
Report Painter: More Advanced concepts
MINS 298C-04
ABAP/4
Fall 1998

2. © SAP AG
CSU Chico
Report Painter: More Advanced concepts
Copyright 1998- Gail CorbittCopyright 1998- Gail Corbitt
Contents of this file are for the exclusive use of the specialContents of this file are for the exclusive use of the special
MINS 298C class dealing with SAP software at CSU ChicoMINS 298C class dealing with SAP software at CSU Chico
for the Fall 1998 semester. Any other use in either electronicfor the Fall 1998 semester. Any other use in either electronic
or hardcopy form is prohibited without the express writtenor hardcopy form is prohibited without the express written
permission of the author. This material is confidential.permission of the author. This material is confidential.
Do not share it with anyone not enrolled in the class.Do not share it with anyone not enrolled in the class.
Lecture #2: Report Painter 2Lecture #2: Report Painter 2

3. © SAP AG
CSU Chico
Report Painter: More Advanced concepts
 Objectives:
 Exploding Rows
 Creating Libraries
 Creating Models
 Adding Text and other Layout Features
 Performing Calculations
 Finishing up Report Painter

4. © SAP AG
CSU Chico
Exploding Rows
 Occurs when you have a Row Value that consists of
more values
 Example: Cost Center Codes 40000 - 43000 could be
split out to individual codes or collapsed
 Default is to NOT explode
 To change this default: Edit --> Rows --> Explode

5. © SAP AG
CSU Chico
Group 1
Group 2
TotalTotal
400000
400100
600000
600100
Cost element group
Actual Plan Var.Actual Plan Var.
Total 30.000 20.000 10.000
Cost elementsCost elements
Cost elementsCost elements
400000400000
400100400100
* Group 1
600000600000
600100600100
* Group 2
** Total
Cost elementsCost elements
400000400000
400100400100
600000600000
600100600100
Actual Plan Var.Actual Plan Var.
Actual Plan Var.Actual Plan Var.
5.000 5.0005.000 5.000
5.000 5.0005.000 5.000
10.000 5.000 5.000
10.000 10.00010.000 10.000
10.000 5.000 5.00010.000 5.000 5.000
20.000 15.000 5.000
30.000 20.000 10.000
5.000 5.0005.000 5.000
5.000 5.0005.000 5.000
10.000 10.00010.000 10.000
10.000 5.000 5.00010.000 5.000 5.000
Explode
Do not explode
Single values
Exploding Report Rows

6. © SAP AG
CSU Chico
Report Painter: Creating New Libraries
 Library defines what objects (attributes of objects) can
be included in it’s reports
 Defines Selected:
 Characteristics (attributes that are key fields)
 Key Figures (types of “measures” or values -- typically numeric)
 Pre-Defined Columns
 Defined by SAP
 Consist of Key Figures and Characteristics
 Can Define Your own

7. © SAP AG
CSU Chico
A library contains:A library contains:
- Characteristics
- Key figures
- Predefined columns
Criteria for selecting
data records
(cost element, version...)
Value fields in selected
data records
Combinations of
characteristics and
key figures
- content-related
reports
Library
Report group C
Report group B
Report group A

8. © SAP AG
CSU Chico
Report Painter: Creating New Libraries
 Report Painter --> Report Writer --> Library --> Change
 Copy and then Modify (Add and Delete attributes)
 Create: Creates a custom library for your reports
 Create a Library for your Reports
 Report Painter --> Report Writer --> Library --> Create
 Start name with a Z
 Display Existing Libraries:
 Report Painter --> Report Writer --> Library --> Display --> Utilities -->
Catalog

9. © SAP AG
CSU Chico
LIBRARY : Z01
TABLE : CCSS
Description: Cost Center Accounting Reports
Characteristics Key figures Predef. columns
Name Position Name Position Name Position
X Controlling area
X Cost center
X Cost element
X Order
X Fiscal year
X Period
:
:
1
2
3
4
5
6
X Costs
X Quantity
X Activity quantity
X Stat. quantity
X Costs in obj. currency
X Variable costs
:
:
1
2
3
4
5
6
X Actual costs
X Plan costs
X Act. qty. current period
X Act. activity fiscal year
X Stat. quantity plan
X Disp. activity fiscal year
:
:
1
2
3
4
5
6
Library Maintenance

10. © SAP AG
CSU Chico
Report Painter: Models
 Model = Template
 Sets of Rows OR Columns You May Want to Re-use
 Models are Static: If you Change a Model you Must
Change All Reports That Use the Model OR Have
Reports with Different Versions of the Model
 Report Painter --> Model --> Create
 Use for column Definition: Within Report Definition: Edit --> Columns
--> Get Column Model
 Edit Rows -- > Get Row Model (for Rows)

11. © SAP AG
CSU Chico
Flexible Reports with Variables
KOKRS
Controlling areaControlling area
&1KOKRE&1KOKRE
GJAHR
Fiscal yearFiscal year
&1GJAHV - &1GJAHB&1GJAHV - &1GJAHB
Controlling area --------------
from fiscal year --------------
to fiscal year --------------
from period --------------
to period --------------
Cost element group (set) -------------------------
or value(s) ----- -----
Resulting selection screen:Resulting selection screen:
PERBL
PeriodPeriod
&1PERIV - &1PERIB&1PERIV - &1PERIB
KSTAR
?? ??
???? CostCost Element & 1KSTARElement & 1KSTAR

12. © SAP AG
CSU Chico
Using Variables in Report Painter
 Variable: Defined Parameter that Users fill in at Run
Time
 Year, Starting Period and Ending Period, etc. for the Data
 Types of Variables:
 Value: single Value such as Controlling Area, Company Code, Work
Center, Plant, etc.
 Formula: Rolling Periods or Previous June with This June
 Set: Set up groups that corresponds to the way the data are
structured. For example, Groups in CO can be used as a Set
Parameter
 Find parameter ID through technical info in field definition

13. © SAP AG
CSU Chico
Value Variables
Variable 1PERIV
Field name PERBL
Default value 1
Description from period
Table CCSS
Use parameter ID
Entry: Characteristic values
to 1PERIB
Cost center:
to
or group 1KOSET
Controlling area: 001
Fiscal year: 1996
to
Period: 1PERIV

14. © SAP AG
CSU Chico
MILLER
1. Current year?1. Current year?
2. Previous year?2. Previous year?
Default values
from the system
Formula variable 1GJAHLJ: System exit that determines the current fiscalFormula variable 1GJAHLJ: System exit that determines the current fiscal
year from the controlling area and the fiscalyear from the controlling area and the fiscal
year variant.year variant.
Formula variable 1GJAHVJ: Internal variable that determines the previous yearFormula variable 1GJAHVJ: Internal variable that determines the previous year
1GJAHVJ = 1GJAHLJ - 11GJAHVJ = 1GJAHLJ - 1
Formula Variables

15. © SAP AG
CSU Chico
Variables for Groups (Set Variables)
Variable 1KOSET
Field name KOSTL
Reference set 1-S-KOSTL-AL
Description Cost center group
Table CCSS
Entry: Characteristic values
Controlling area: 0001
Fiscal year: 1996
to
Period: 1PERIV
to 1PERIB
Cost center:
to
or group 1KOSET

16. © SAP AG
CSU Chico
Adding Blocks and Sections
 Block: Columns that are grouped together
 Example: Sales report in $ by Product vs Quantity by Product
 Row Structure is identical for all column blocks
 Menu Path: Go To --> New Column Block
 Section: Rows that are grouped together
 Example: Planned and Actual Costs by Cost Center and by Product
Group
 Column Structure is identical for all row blocks
 Menu Path: Go To --> New Section

17. © SAP AG
CSU Chico
Cost elements Actual Plan Var.Cost elements Actual Plan Var.
400000400000
400100400100
::
Activity types Actual Plan Var.Activity types Actual Plan Var.
Direct labor hoursDirect labor hours
Direct repair hoursDirect repair hours
::
Stat. key figures Actual PlanStat. key figures Actual Plan
EmployeeEmployee
Telephone costsTelephone costs
::
Section 1
Section 2
Section 3
Sections Example

18. © SAP AG
CSU Chico
Cost elem. Act. costs Plan costs Var.Cost elem. Act. costs Plan costs Var.
400000 . . . . . . . . .400000 . . . . . . . . .
400100 . . . . . . . . .400100 . . . . . . . . .
400200 . . . . . . . . .400200 . . . . . . . . .
: : : :: : : :
* Total . . . . . . . . .* Total . . . . . . . . .
Cost elem. Act. qty Plan qty. Var.Cost elem. Act. qty Plan qty. Var.
400000 . . . . . . . . .400000 . . . . . . . . .
400100 . . . . . . . . .400100 . . . . . . . . .
400200 . . . . . . . . .400200 . . . . . . . . .
: : : :: : : :
* Total . . . . . . . . .* Total . . . . . . . . .
Column block 1: Costs Column block 2: Quantities
identical row structure
Column Blocks Example

19. © SAP AG
CSU Chico
Adding Text to a Report
 Types of Text
 Title page
 Header (top of every page)
 Footer (foot of every page)
 Last Page
 Entering Text
 Menu Path: Extras --> Report Text
 Enter directly
 Can also use variables, parameters, characteristics, etc.

20. © SAP AG
CSU Chico
Standard variables
for example
Report name
Page number
Date of selection
Author of report
Library description
......
Selection parametersSelection parameters
for examplefor example
From period (value)From period (value)
To period (value)To period (value)
Fiscal year (value)Fiscal year (value)
........
CharacteristicsCharacteristics
for examplefor example
Controlling areaControlling area
Cost centerCost center
Special variables
for example, person responsible for
the cost center
Report name: < > Page: < >
From period: < >From period: < > To period: < >To period: < >
Fiscal year : < >Fiscal year : < >
Cost center: < >Cost center: < >
Person responsible: < >
Entering Text

21. © SAP AG
CSU Chico
Standard Layouts
 Standard layouts used in many companies so all
reports have same look and feel
 Basically a Corporate Template for reports
 Define a Standard in layouts
 Menu Path: Report Writer --> Standard layout --> Create
 Attach a layout to a report by displaying it -- this is used for the report
you are working on
 Defaults provided by SAP (see drop down list)

22. © SAP AG
CSU Chico
Layout Settings
4200 Salaries . . . . . . . . . . . . . . . .4200 Salaries . . . . . . . . . . . . . . . .
4300 Wages . . . . . . . . . . . . . . . .4300 Wages . . . . . . . . . . . . . . . .
4400 Add. costs . . . . . . . . . . . . . . . .4400 Add. costs . . . . . . . . . . . . . . . .
------------------ ------------------------------------ ------------------
Cost elementCost element
** TotalTotal . . . . . . . . . . . . . . . .
Level of detail
Color
Overscore and
underscore
Column width No. format +/- sign Text type

23. © SAP AG
CSU Chico
Standard Layout
Report Definition
Standard Layout: TRAINING
Column totals
Totals position Column break
left none
right line Other character
Layout
Column width
Right margin
Unit width
1 to 5
3 characters Other value Variants 1 to 5
Column texts
Text type Alignment Miscellaneous
Master data text Left-justified Suppress zero columns
Field value and text Centered Underline col. break
Field name and fld value Right-justified character
Field value
Suppress
X
X
X
X X

24. © SAP AG
CSU Chico
Calculations in Report Painter
 Cells are given Z values as you click on cells you want
to use for calculations
 Suppress Rows and Columns that you want to use for
calculations but don’t want to show
Z001
Z002

25. © SAP AG
CSU Chico
Cells in Formula Columns
Costs Act. Plan Act. per employeeCosts Act. Plan Act. per employee
Stat. key figures Actual PlanStat. key figures Actual Plan
EmployeeEmployee
Telephone unitsTelephone units
Cell Z001Cell Z001
Key figure with
characteristics
Predefined column
Formula
Formula:
X001 / Z001
X001X001
X002X002
Actual costs
Plan costs
Z001Z001 Employee / actual
Section 1
Section 2

26. © SAP AG
CSU Chico
Section 2:Section 2:
Stat. actual key figuresStat. actual key figures
Section 2:Section 2:
Stat. actual key figuresStat. actual key figures
Calculation Using Cells
TelephoneTelephone
unitsunits
TelephoneTelephone
unitsunits
EmployeeEmployeeEmployeeEmployee
PlanPlanPlanPlan ActualActualActualActual
Section 1:Section 1:
CostsCosts
Section 1:Section 1:
CostsCosts PlanPlanPlanPlan ActualActualActualActual Act./Empl.Act./Empl.Act./Empl.Act./Empl.
TotalTotalTotalTotal
Section 3: Important statisticsSection 3: Important statisticsSection 3: Important statisticsSection 3: Important statistics
Costs / EmployeeCosts / EmployeeCosts / EmployeeCosts / Employee
Telephone units /Telephone units /
EmployeeEmployee
Telephone units /Telephone units /
EmployeeEmployee
PlanPlanPlanPlan ActualActualActualActual

27. © SAP AG
CSU Chico
Stat. key figures Actual PlanStat. key figures Actual Plan
EmployeeEmployee
Telephone costsTelephone costs
Cell Z002Cell Z002
Costs Actual Plan Var.Costs Actual Plan Var.
..........................
..........................
..........................
..........................
..........................
TotalTotal
Cell Z001Cell Z001
Section 1 Section 2
Section 3
Costs per employeeCosts per employee
Actual PlanActual Plan
Formula:
Z001 / Z002
Costs / Actual
Employee / Act.
Sections with Calculated Key Figures
Z001
Z002

28. © SAP AG
CSU Chico
Suppressed Rows and Columns
OrderOrder
Debit previous yearDebit previous year
(Period 1 - 13)(Period 1 - 13)
Debit current yearDebit current year
(Period 1 - 4)(Period 1 - 4)
Total debitTotal debit
(Column 1 + Column 2)(Column 1 + Column 2)
1000 1.000 500 1.5001000 1.000 500 1.500
2000 4.000 1.000 5.0002000 4.000 1.000 5.000
3000 700 300 1.0003000 700 300 1.000
4000 2.000 2.000 4.0004000 2.000 2.000 4.000
suppressed columns

29. © SAP AG
CSU Chico
Additional Considerations
 Variation: Allows you to run the same report at detail
or summary level determined at run time
 Define the Variation function in Report Definition under General Data
Selection
 At Run time push variation button and select the desired variation
level
 Execute the Report Group
 Multiple Selection: Run the same report but separate
every time by variable, I.e. Cost Center

30. © SAP AG
CSU Chico
Multiple Selection
Example
Reports to be output
CoArea 0001CoArea 0001
FYear 1992FYear 1992
CoArea 0001CoArea 0001
FYear 1993FYear 1993
CoArea 0002CoArea 0002
FYear 1992FYear 1992
CoArea 0002CoArea 0002
FYear 1993FYear 1993
1
2
3
4
4
combinations
CoArea from 0001 to 0002CoArea from 0001 to 0002
(or set)(or set)
FYear from 1992FYear from 1992 to 1993to 1993
(or set)(or set)

31. © SAP AG
CSU Chico
Multiple Selection (continued)
FixedFixed HierarchyHierarchy Selected groupsSelected groups
XX " "" " S02000S02000 1 Area report1 Area report
" "" " XX all setsall sets 5 Reports5 Reports
" "" " " "" " only basic setsonly basic sets S02110, S02120, S02200S02110, S02120, S02200
3 Reports3 Reports
(or value(s) from . . .to)(or value(s) from . . .to)
HierarchyHierarchy S02000
S02000
Warehouse
S02000
ENERGY
S02110
Warehouse1
S02120
Warehouse2
-2210 Electricity
-2220 Water
-2230 Gas

32. © SAP AG
CSU Chico
Variation
S02000
S02000
Warehouse
S02000
ENERGY
S02110
Warehouse 1
S02120
Warehouse 2
-2240 Electricity
-2250 Water
-2260 Gas
- 2210 Incoming warehouse - 2220 Outgoing warehouse
- 2230 Semi-finished product
Variation
Explode Do not explode Single valuesExplode Do not explode Single values

33. © SAP AG
CSU Chico
Leveraging Existing Reports
 Run a Report in SAP
 Extras --> Display Definition
 Extras --> Technical Info (drill down on Program name)
 Shows you ABAP code
 Copy from these reports and then modify
 When you create the report use Options --> Copy From