This document discusses how to automate tasks in Excel using macros. It provides steps to enable the developer tab, use the record macro feature to sort student data by division and assign grades based on marks. The macro is tested and saved for future use. Developing macros can automate simple to medium complicated Excel operations using the record macro tool.

1. Excel Macro
Automate your Excel with Visual Basics record Macro feature
By Akash J

2. How to enable Developer option
• Open MS Excel > Go to
File > Options >
Customize Ribbon.
• In Customize Ribbon
under the Main Tabs,
check the Developer
option (make it enable).
• Click OK and check
whether your Excel’s
Main Tab is showing
Developer option.

3. Requirement
• We have mark list of
students with their
division.
• We have to develop Excel
Macro to sort students
according to their division
and give each student a
Grade based on his/her
marks out of 100

4. Steps to develop Macro
• We are going to use
record Macro feature
for this development.
• Put your data in Excel
sheet and go to
developer tab and click
Record Macro button.
• Give your Macro a
Name and description if
required and click OK.

5. Operations to sort data according to Div.
• Select the three columns
i.e. B, C and D.
• Go to Data tab and select
sort option > select sort
by “Div.” & order “A to Z”
> click OK and this will
sort your Data according
to column C which
contains Div.
information.

6. Operations to assign mark wise Grades
• Now apply formula in cell E2 to assign grade.
• Scroll down the cell till last adjacent data cell to apply the formula to
entire Grade column E.
Formula
=IF(D2>85, “Distinction”, IF(D2>70, “First class”, IF(D2>40, “Second class”, “Fail”)))

7. Check your results
• You have performed
the necessary
operations and now
check the results.
• If seems OK then
click Stop recording
Macro.

8. Saving Macro for future use
• Wow ! You’ve just developed a Macro.
• Now save it for your future use by Save As > .xlsm > OK

9. • Next time you just need to put your data in saved Macro sheet and then
click on Macro > Select macro you want to run > Run.
That’s it, you’ll get your work done automatically.
• This was a simple example, you can develop a Macro for your requirement
with this record Macro feature. This feature works for almost every simple
& medium complicated operations in Excel.
• There are some disadvantages of using Record Macro feature for
complicated operations, for that there is a Visual Basics Programming.
• We’ll see that in my next blog.

10. Thanks !
Yes you are a Developer