The document outlines guidelines for effective speech making, emphasizing the importance of clarity, organization, simplicity, and audience engagement. It covers the preparation process, structure of a speech, and tips for delivering impromptu speeches. Key points include being clear and concise, using engaging anecdotes, and maintaining a personal touch with the audience.

1. Notes
CEP

2. SPEECHES
 Purpose of speech making
1. To persuade, to convert or to compel
2. First and foremost aim of all communication
is to persuade that means to convince
someone to do something which the person
was unwilling to do at first.
 Every speech has a certain plan or a pattern
of structure.

3. GUIDELINES FOR PREPARING SPEECH
 6 Cardinal questions
Cardinal Questions Implied Questions
 What? What I want to communicate? What is the content of my
message have or should have?
 Why? Why should audience listen to me? Why I have chosen to
speak to them?
 When? What would be the right timing of my speech? When it will be
more convincing for the people?
 How? How can I make my message the most persuasive one? Have I
loaded it enough with convincing words?
Do I need audio-visual with it?
 Where? Where have I to speak? What should be the venue?
 who? Who will be my listener? Speaking to individual or group or
audience? What will be expectations of the audience?

4. GUIDELINES FOR PREPARING SPEECH
 Be clear and organized
 Clarity of thought should be there
 No listener will like jumble of confused
thinking
 Mentally training and logical thinking helps to
be clear and organised

5. GUIDELINES FOR PREPARING A SPEECH
 Be simple
 Simple the language greater the appeal
 No audience likes to listen Jargon
 Audience is patient only with simplest
language.
 Otherwise, will bore and distract them

6. GUIDELINES FOR PREPARING A SPEECH
 Furnish Concrete Details
 Make your speech vivid by furnishing details
and actual experiences which will capture
attention of the audience
 Use eye catching details, humorous
anecdotes, relevant examples and
enthusiastic eye contact should be used.

7. GUIDELINES FOR PREPARING A SPEECH
 Cultivate effortless grace and naturalness
 Cultured persons move and speaks with grace
and sounds natural
 Facing large audience can make you over-conscious.
 Devise your own ways to move ,walk and talk
smoothly and gracefully.
 Practice – in front of mirror, friends or social
groups
 Emulate your fav. Anchor may also prove
helpful.

8. GUIDELINES FOR PREPARING A SPEECH
 Enrich Your Mental Equipment
 Having the right kind of information for the
right moment is an essential condition of
speaking effectively.
 Be learned
 Read! Read! Read!

9. GUIDELINES FOR PREPARING A SPEECH
 Be brief
 Take care of quantity of information and
quality of speech
 Time is money… be brief and stick to time
 Every word is valuable

10. GUIDELINES FOR PREPARING A SPEECH
 Be informal
 Give a personal touch to your speech
 Build a rapport with the audience
 Informality creates nearness

11. GUIDELINES FOR PREPARING A SPEECH
 Be Enthusiastic
 Enthusiasm is contagious
 Be in the spirit of the occasion with
enthusiasm
 Being enthusiastic gets immediate response
 It will help speaker and audience to
empathize with each other.

12. GUIDELINES FOR PREPARING A SPEECH
 Mind your non-verbal language
 Take care of your gestures
 Make eye contact
 Practice voice modulation, stressing in right
words etc.

13. GUIDELINES FOR PREPARING A SPEECH
 Remember that facts and figures are not
enough
 Facts and figures are dry bones
 They are just skeleton
 Imaginative and effective use of language
add flesh and bones

14. GUIDELINES FOR PREPARING A SPEECH
 Control your emotions, but make an
emotional speech
 Cannot afford getting carried away by his
emotions
 Be convincing and influencing towards his
audience .

15. GUIDELINES FOR PREPARING A SPEECH
 Share your significant experiences/expertise
with your listeners
 Give a personal touch
 Give confidence to the speaker and comfort
to the listeners
 Audience feel important

16. VARIOUS PARTS OF A SPEECH
 3 Parts –
 Beginning
 Middle
 End
 Any listener will identify the three parts easily
if you will stick to the principle ‘Be Clear!’

17. PARTS OF SPEECH
 Beginning
 Welcome invitees/guest to whom the speech
is to be delivered.
 Do not take much time nor use more words
• But- Choose your own style
 Keep it warm / nearer to the listener and
conversational in nature.

18. PARTS OF SPEECH
 Middle – Main Body
 An overview about the theme of the topic of
speech
 A brief history
 Problems or challenges faced
 Change in the scenario
 Additional details
 Look to towards the future

19. PARTS OF SPEECH
 End – Conclusion
 Provide a conclusion
 Give a good hope
 Primary function is to thank all the guest and
listeners.

20. MAKING IMPROMPTU SPEECH
 Impromptu – unprepared / unrehearsed
 Key points for making impromptu speech
1. Practice it
2. Structure it properly in your mind … it depends on
the amount of practice you have done earlier
3. Be mentally prepared to speak impromptu…. keep
visualizing what would you say on something (if
asked to)…keep gathering information about
different areas and keep on developing new interest
4. Give examples from your own experiences.

21. MAKING IMPROMPTU SPEECH
5. Genuine interest in the audience ….find out what the
audience ants to hear… think about their interest and
inclinations and then speak
6. Use quotations/proverbs/maxims
7. Remember jokes /humorous anecdotes etc.
8. Use incidents of the lives of great men in your speech….
But don’t use much repetitive stories
9. Size up the patience level of the audience… keep an
eye on their mood
10. Get involved….don’t ‘tell’ audience …. Communicate
with them
11. Keep it BRIEF