Papers can be misplaced; forms can be incorrectly filled, with up to 40% of forms becoming obsolete due to changes; and the sheer number of paper forms means that much storage space is needed. All these can affect patient service delivery and patient care quality within the organisation. While healthcare technology has improved, the current forms management workflow continues to be a laborious process. Healthcare staff use pre-printed forms, manually fill in patient information, print and stick on barcodes and labels, then transfer them between departments. This time-consuming process does not allow the organisation to maximise its resources.

1. While healthcare technology has improved, the current forms
management workflow continues to be a laborious process. Healthcare
staff use pre-printed forms, manually fill in patient information, print
and stick on barcodes and labels, then transfer them between
departments. This time-consuming process does not allow the
organisation to maximise its resources.
Manage Your Healthcare
Documents The Smart Way
Solving Everyday Challenges
Papers can be misplaced; forms can be incorrectly filled, with up to
40% of forms becoming obsolete due to changes; and the sheer
number of paper forms means that much storage space is needed.
All these can affect patient service delivery and patient care quality
within the organisation.
At the same time, healthcare organisations face an increasing number
of document-related challenges: dealing with information in hard
copy and electronic records, a move towards Electronic Medical
Records (EMR), and the need to facilitate compliance requirements.
These contribute to an already burdened workflow.
Even when a healthcare organisation has electronic records of patient
data, document management remains largely a manual process.
To deal with the ever-growing number of paper documents, a quick,
simple, yet robust solution is needed to keep your organisation’s
document management in check.
Remain Competitive With A Fast & Easy Upgrade
To stay competitive, a more efficient way to manage forms is needed,
especially when healthcare organisations have to deal with a variety
of demands from:
• Improving patient care: More discerning patients and a growing
medical tourism industry are putting pressure on healthcare
organisations to provide quality care and service.
• More efficient use of IT: The growing trend in using IT to improve
work processes in the industry and the increasing use of digitised
health records make it even more critical for large and small
healthcare organisations to adapt and adopt efficient IT solutions.
• Regulatory Compliance: New government measures targeted
at improving frontline health services have made it necessary for
the industry to look at upgrading its healthcare IT initiatives. The
aim: to improve efficiency and resource optimisation, and lower
operational costs while delivering high levels of patient care.
Your organisation’s ability to process information
determines how well your patient’s needs are
being met. In the paper-intensive healthcare
industry, this can be difficult as a ward may
typically need to manage over 30 to 40 different
forms. From patient admission and medical
procedures, to dispensing of medical prescriptions,
forms are needed for almost every procedure to
ensure order, control and accountability.

2. Transform The Way You Manage Documents
© 2010 Fuji Xerox Co., Ltd. All rights reserved. XEROX® and the sphere of connectivity design are trademarks or
registered trademarks of Xerox Corporation in the United States and other/or other countries. 10/10
For more information or detailed product specifications,
call or visit us at
Fuji Xerox Asia Pacific
80 Anson Road, #37-00 Fuji Xerox Tower Singapore 079907
Tel. 65 6766 8888 Fax. 65 62392764
http://www.fxap.com.sg
Maximise resources, reduce
waste and enhance efficiency to
remain competitive. To address these
concerns and challenges, you need a fuss-free
way to streamline document management
– a secure, user-controlled electronic solution
that ensures patients’ medical history and
health information is accurately input where
and when needed. This will help improve
service delivery and reduce costly medical
errors that may occur in a paper-based
system. And Fuji Xerox has the answer – the
Healthcare Portal Solution.
Investing In The Future
More than just a document management
solution, the Fuji Xerox Healthcare Portal
Solution is your key to bridging the gap
between paper and electronic records in your
organisation. By integrating current workflow
with this solution, the portal helps your staff
transit between paper and electronic records
easily and seamlessly.
More importantly, this easy-to-use document
portal will effectively link IT deployment in
clinical specialties to your EHR capabilities.
In fact, it can be easily implemented into any
healthcare organisation, and in any stage of
your IT maturity cycle.
With this user-friendly forms management solution, you can:
• Easily integrate and streamline your workflow
• Enhance security and compliance management
• Reduce error, resource waste and cost
• Promote patient safety and quality of care
• Make critical information more easily and readily available to
every member of the medical care team
• Simplify patient interaction with healthcare providers.
• Enhance workgroup efficiency
• Maximise your investment
Ultimately, Fuji Xerox’s Healthcare Portal Solution is designed to
help you better manage your infrastructure, freeing up valuable
resources so you can focus on providing better patient care. Once
integrated, you will see a measurable difference, especially in
productivity and workflow optimisation. Your staff will be able to
get quality work done faster, and more efficiently and effectively.