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Stefan ten Hoeve
Netflex b.v.
Gert Lantinga
GWAVA EMEA GmbH
Moving 5000 users to Office 365
CONTENTS
• History and initial situation
• MTK Migration Options
• Migration Plan
• Preparation
• Migration
• Finalization
Amerpoort & Reinaerde
• Merge of Amerpoort and Reinaerde
• 5000 Users
• Fast Migration from GroupWise to Office 365
• Miscellaneous: Implementation of an Archiving Software,
Migration and Consolidation of GroupWise Archives
MTK Tools
• User Migrator - eDirectory to Active Directory
• Mail Migrator - GroupWise to Exchange/Office 365
• PST Migrator
MTK Features
• Mail and Attachments
• Sent, Received, Draft, notes, tasks, calendar, trash,
personal folders and cabinet
• Personal addressbooks
• Distribution lists
• Proxy rights
• Shared Folders – for the owner
• Mail enable users
Migration Scenarios
1. Complete Migration of all mail
2. Archive and Migrate part of the mail
1:Complete Migration
• Migration of the users
• Migration of all live mail
• Migration of all GroupWise Archives
• No archiving solution
TITLE
HERE
Steps during the Migration
 Setup the new System
 Install the Migration Toolkit
 Check all prerequisites
 Migrate user from eDirectory to Active Directory
 Mail enable Users
 Migrate Distribution Lists
 Migrate Proxy Rights
 Migrate User Data and Address Books
 Set forwarding Rules
2
3
1
Complete Migration
2: Archive + Migration
• Archive with GWAVA Retain
• Migrate GroupWise Archives to Retain
• Migrate only a limited amount of Data
• Rollout Client Access
TITLE
HERE
 Archive all data with GWAVA Retain
 Migrate user from eDir to AD
 Mail enable users
 Migrate Distributionlists
 Migrate Proxyrights
 Migrate User data and address books
2
3
1
Steps during the Migration
 Setup the GWAVA Retain
 Install the Migration Toolkit
 Check all prerequisites
Archive + Migration
A&R Migration Plan
1. Archive GroupWise with GWAVA Retain
2. Migrate GroupWise archives to Retain
3. Migrate only 6 weeks of Data
4. Rollout Client Access
TITLE
HERE
Initial configuration A & R
GroupWise Domain
PostOffice
Amerpoort
PostOffice
Reinaerde
Environment Amerpoort & Reinaerde
• Mailsystem: GroupWise 2012
• PostOffice Amerpoort: 2500 users.
• PostOffice Reinaerde: 2500 users
• PostOffice Data: 170 GB
• GroupWise Archives: 50 GB, 200 GB
• Shared Mailboxes: 378, 253
• Shared Mailboxes per location/department: ca. 900
TITLE
HERE
Migration Project
PostOffice
Amerpoort
PostOffice
Reinaerde
Retain
Server
GroupWise Domain
Project steps Amerpoort & Reinaerde
1. Setup Retain
2. Archive GroupWise
3. Migration of GroupWise Archives into Retain
4. Setup four MTK Virtual Machines (5 concurrent migrations each)
5. 1st Testmigration – some users
6. 2nd Testmigration – all users (July)
7. Production Migration (August)
8. Change 900 users into resources!
9. Deploy Outlook Plugin
Project Finalization
• Adapting rights for resources
• Floorwalkers for first days after the migration
• Checking logfiles
• Migration of disabled GroupWise Users
• Migration of users that were not available in Office 365
Live Demo
TITLE
HERE
Let’s sum it all up!






Barrier free migration
Big Migrations in a short timeframe
Multithreading for great throughput
Implement Enterprise Archiving solution
Be Compliant
Cost effective
Questions?
Fragen?
Vragen?
Thank you!
Stefan ten Hoeve
Netflex b.v.
Gert Lantinga
GWAVA EMEA GmbH
Gert.Lantinga@gwava.eu

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GWAVACon 2015: GWAVA + Netflex: Moving 5.000 users to Office 365

  • 1. Stefan ten Hoeve Netflex b.v. Gert Lantinga GWAVA EMEA GmbH Moving 5000 users to Office 365
  • 2. CONTENTS • History and initial situation • MTK Migration Options • Migration Plan • Preparation • Migration • Finalization
  • 3. Amerpoort & Reinaerde • Merge of Amerpoort and Reinaerde • 5000 Users • Fast Migration from GroupWise to Office 365 • Miscellaneous: Implementation of an Archiving Software, Migration and Consolidation of GroupWise Archives
  • 4. MTK Tools • User Migrator - eDirectory to Active Directory • Mail Migrator - GroupWise to Exchange/Office 365 • PST Migrator
  • 5. MTK Features • Mail and Attachments • Sent, Received, Draft, notes, tasks, calendar, trash, personal folders and cabinet • Personal addressbooks • Distribution lists • Proxy rights • Shared Folders – for the owner • Mail enable users
  • 6. Migration Scenarios 1. Complete Migration of all mail 2. Archive and Migrate part of the mail
  • 7. 1:Complete Migration • Migration of the users • Migration of all live mail • Migration of all GroupWise Archives • No archiving solution
  • 8. TITLE HERE Steps during the Migration  Setup the new System  Install the Migration Toolkit  Check all prerequisites  Migrate user from eDirectory to Active Directory  Mail enable Users  Migrate Distribution Lists  Migrate Proxy Rights  Migrate User Data and Address Books  Set forwarding Rules 2 3 1
  • 10. 2: Archive + Migration • Archive with GWAVA Retain • Migrate GroupWise Archives to Retain • Migrate only a limited amount of Data • Rollout Client Access
  • 11. TITLE HERE  Archive all data with GWAVA Retain  Migrate user from eDir to AD  Mail enable users  Migrate Distributionlists  Migrate Proxyrights  Migrate User data and address books 2 3 1 Steps during the Migration  Setup the GWAVA Retain  Install the Migration Toolkit  Check all prerequisites
  • 13. A&R Migration Plan 1. Archive GroupWise with GWAVA Retain 2. Migrate GroupWise archives to Retain 3. Migrate only 6 weeks of Data 4. Rollout Client Access
  • 14. TITLE HERE Initial configuration A & R GroupWise Domain PostOffice Amerpoort PostOffice Reinaerde
  • 15. Environment Amerpoort & Reinaerde • Mailsystem: GroupWise 2012 • PostOffice Amerpoort: 2500 users. • PostOffice Reinaerde: 2500 users • PostOffice Data: 170 GB • GroupWise Archives: 50 GB, 200 GB • Shared Mailboxes: 378, 253 • Shared Mailboxes per location/department: ca. 900
  • 17. Project steps Amerpoort & Reinaerde 1. Setup Retain 2. Archive GroupWise 3. Migration of GroupWise Archives into Retain 4. Setup four MTK Virtual Machines (5 concurrent migrations each) 5. 1st Testmigration – some users 6. 2nd Testmigration – all users (July) 7. Production Migration (August) 8. Change 900 users into resources! 9. Deploy Outlook Plugin
  • 18. Project Finalization • Adapting rights for resources • Floorwalkers for first days after the migration • Checking logfiles • Migration of disabled GroupWise Users • Migration of users that were not available in Office 365
  • 20. TITLE HERE Let’s sum it all up!       Barrier free migration Big Migrations in a short timeframe Multithreading for great throughput Implement Enterprise Archiving solution Be Compliant Cost effective
  • 22. Thank you! Stefan ten Hoeve Netflex b.v. Gert Lantinga GWAVA EMEA GmbH Gert.Lantinga@gwava.eu