This document summarizes Microsoft's Fast Track approach to assisting with real-world migrations to SharePoint Online. It outlines the FastTrack services available throughout the planning, onboarding, migration, and adoption phases. Key aspects covered include the responsibilities of FastTrack and the customer, guidance on various migration types (including Exchange, Domino, Gmail, file shares), common issues to address, and the general migration process and timelines.

2. Migrating to SharePoint Online.
How Microsoft’s Fast Track Centre Approach Real-world Migrations
Spencer Harbar – Architect

4. Deploy it Right
with the Onboarding Center
Onboarding Center assigned to you (50+ users)
Adoption offer available to help new customers (used for non-
Exchange workloads)
Microsoft consultants and partners ready to assist
Getting Started
with FastTrack
Getting Started content
FastTrack Planning tools
Assess
Determine the
setup of your
existing
environment and
identify any issues
Remediate
Clean up any
issues that
prevent your
preferred
deployment
approach
Use
Help your users
get their work
done better with
Office 365
Enhance
Further integrate
your environment
with custom apps
and new capabilities
Enable
Setup Office 365
services, users
and integration
with your
environment
Getting
Started
Experience Office
365 before you
subscribe
Plan
Understand how
you will deploy
and adopt Office
365
Migrate
Move your data
to Office 365

5. You can come back to FastTrack anytime for these services—it’s part of the subscription
Plan Onboarding Migration Adoption
Build your
plan
Initiate Assess your
environment
Remediate
issues
Enable core
capabilities
Migrate your
data
Plan for
adoption
▪ Request service
▪ FastTrack team
engages
▪ Jointly assess
environment
▪ Identify areas for
remediation
▪ Receive checklist
for remediation
▪ Complete
remediation tasks
▪ User licenses are
assigned
▪ Eligible services
are enabled
Migrate data
▪ Mail
▪ Files
▪ See links to
training and
resources
▪ Build and execute
adoption plan
▪ Go to
fasttrack.microsoft.com
▪ Envision and build your
plan

6. What is the customer responsible for?
Provide Project
resources
Provide infrastructure
for assessment and
migration activities
Complete
remediation activities
Complete migration
questionnaire and
scheduling
Conduct post-
migration
remediation
Plan and implement
change management
and end user
communication
What is FastTrack responsible for?
Conduct a migration
workshop
Provide prerequisites
for the migration tool
and assessment
configurations
Provide remediation
guidance based on
assessment results
Provide guidance on
migration scheduling
Conduct test and
pilot migrations to
Provide migration
results

7. Mail Migrations
Exchange On-premises
Domino
Gmail (G Suite)
GroupWise*
IMAP4
SharePoint Migrations
File share
Google Drive
Box

8. FastTrack informs migration
team that all pre-requisites
are done and gains approval
to move forward.
Velocity Migration Pre-requisites
 FastTrack Services Agreement
 Setup and configuration
 Document Collaboration Site
 Migration schedule file and policy
 Migration questionnaire
 Run pre-flight
 Pilot and early adopter migration
Migration team performs
migration and sends
notifications.
Customer performs post-
migration tasks with guidance
from FastTrack and starts using
Outlook Web App, Outlook,
OneDrive for Business, or
SharePoint Team sites
Customer fixes
migration
failures with
guidance from
the FastTrack.
Customer
reschedules
based on
migration type
policies.

9. Mail migration

10. FastTrack informs migration
team that all prerequisites are
done and gains approval to
move forward.
Migration team
performs
migration and
sends
notifications.
Customer fixes
migration
failures with
guidance from
the FastTrack.
Any migration
failures?
Customer
reschedules
fixed users to
any date after
T+3 days.
Customer performs post-migration tasks with guidance from
the FastTrack and starts using Outlook Web App or Outlook.
?

11. For Exchange 2010 or higher, Minimal Hybrid method has best fidelity with least customer
overhead.
Use hybrid when long-term rich coexistence is needed
For Exchange 2010 or higher (and hybrid), we can migrate personal archive as it is part of the
mailbox. What remains out of scope is all other types of archive data
Assign Exchange online license prior to the mailbox migration
Start low as 20 concurrent connections and then increase this number while monitoring the data
and source performance to avoid end-user access issues
Highly restrictive RBAC based permission model
Proven and tested migration methods for Enterprise and SMBU customers.
Throughput is determined by many factors, including network bandwidth and source server
performance

12. Migration
prerequisites
• VPN and migration
admin accounts
• Firewall ports (1352)
• Source migration
infrastructure
Source environment
assessment
• Domino domains
• Domino Version
• Mail File Size
Source environment
preparation
• Cross certification
• Open firewall ports
• BT Coexistence Deployment (if
exception approved)
Migration Azure environment
preparation
• Set up Azure replica servers
• Set up migration kits
Testmigration
Customer uploads
scheduling file for:
• Test users
• Pilot
• Velocity
T-MINUS ACTIVITIES
Microsoft
Customer
Microsoft and Customer
Binary Tree, Microsoft, and Customer
T-21 to T-14T-21 days before
PilotandVelocity
migration
Lessons learned
1-2 WEEKS
(Depends on Customer)
1 WEEK 3 WEEKS 21 DAYS
T-14 to T-0

13. For Domino migrations, FastTrack migrates up to 90 days of email, 90 days of historic
calendar and all of future
FastTrack provides bidirectional mail flow between the on-premises Domino
environment and Exchange Online to all customers
FastTrack assign’s Exchange online license prior to the mailbox migration
Lotus Notes mail files are pre-staged to Azure before migration to Exchange Online
mailboxes
Domino NAB to On-Prem AD / Azure AD objects synchronization is not covered
under FastTrack
Throughput is determined by many factors, including network bandwidth and source
mailbox server performance
Post Migration support provided up to T+5 days

14. Migration
Tool Setup
&
Configurat
ion
Start of
Migration–
Initial Sync of
Emails Only
(No Calendar
/Contacts)
Start using
OWA /
Outlook
Switch MX
Record
Final
Delta Sync of
Emails +
Calendar/Con
tacts
FastTrack informs migration
team that all prerequisites
are done and gains approval
to move forward.
Setup
Mail
forwarding
from Google
to O365
Staged
Switch MX
Record

15. FastTrack provides assistance in setting up bidirectional mail flow between the Gmail (G-suite) and
Exchange Online to all customers, but no free/busy coexistence
At the Google Tenant level, IMAP must be enabled. At the user level Google labels must be
configured as “Show in IMAP”
Assign Exchange online license prior to the mailbox migration
Migration Sequence
Contacts, Distribution Lists, Calendars and Mail – Sent Items Migrated first and no specific order for
the remaining folders.
Google throttles at 2.5 GB per mailbox/day on IMAP
Items are migrated by folder structure. Once inside the folder, it will migrate oldest to newest
By default, messages with multiple labels are copied into multiple target folders. Tool can also
convert labels to categories on the target.

17. Data Migrations

18. Issue Tip
VPN access ▪ VPN access to the environment as well as accounts to access the
data – This requirement has caused the most significant delays.
Virtual Machines ▪ The more infrastructure that can be provided, typically the better
the throughput. Place VMs close to source file share platforms
Set expectations ▪ Review the service description what will and will not migrate
▪ Migration speed will vary and is dependent on each
environment
Rationalize what to
move
▪ Get started rationalizing content in the data shares as early as
possible
▪ Consider on-prem systems which integrate with file shares
Governance &
security
▪ Discuss Governance and Security with your Security teams early
to avoid last minute delays

19. Platform Issue Tip
Both G-Drive
and Box
Review service Review the service description what will and will not migrate
Rationalization Get started rationalizing content in the data
Compliance Discuss Governance and Security customers early
Permissions External sharing permissions are not migrated*
Guidance Provide quick reference guides for end users
Scheduling Schedule users that collaborate often to migrate at the same time*
Schedule large drives to migrate early in the schedule
G-Drive only Information Architecture G-drive migrates to OneDrive for Business, not SharePoint Online
Throughput Throughput is 1 GB per hour per machine
Box only Information Architecture Departmental folders migrate to team sites and user folders migrate to OneDrive
for Business

20. Expanding usage
of RBAC roles to
reduce data
access
Constant
evaluation of
technology and
process around
infra design
Secure physical
access
Encryption end to
end in transport

21. What about SharePoint migrations?

22. FastTrack does not currently offer SharePoint On-Premises to SharePoint
Online migrations at this time
Attend other sessions this week on migration experiences and cases
studies
Use SMAT (SharePoint Migration Assessment tool) to understand your
current environment and mitigate migration issues
Work with Partners for more complex migration scenarios

23. Enterprise Network
SP 2010 / 2013
Cloud Hosted SQL VMs Migration Infrastructure
& scripts
SharePoint Online and OneDrive for Business
1 2
3
Customer
Migration
Infrastructure
Storage blob
SharePoint
Content DBs
Azure Blob
Containers
FastTrack Azure Subscription
(dedicated to customer)
Customer’s Office 365 Subscription
4
7
6
Migrator VPN
Hosts
(Jump Box)
5
Storage blob
Internet
Items in yellow optional
depending on customer
environment

24. What do we assess?
InfoPath forms*
2010 Workflows*
2013 workflows*
Alerts
Checked out files
Customized Pages
File Versions
Large Lists
Large List Views
Long OneDrive URLs
Unsupported Site Templates
Sandbox solutions*
SharePoint 2010/2013
Customer
Admin
SMAT runs on
SharePoint Farm
FastTrack
Engineer
Assessment
Results
*Common remediation items
https://aka.ms/sharepoint_migration

26. * Pilot migration in 200GB waves. Velocity migration in 500GB waves.
Upload
(T-2 weeks)
Provide site mapping
Upload content DB
Pre-Migration
(T-1 week)
Help address issues
Migration*
(T-0 weeks)
Patiently wait with fingers
crossed
UAT
(T+1 week)
Validate migrated sites
Log issues on the issues
portal
Incremental
(T+1 weekend)
Set content to read-only
Go Live!

27. VPN access to the environment as well as accounts to access the data –
This requirement has caused the most significant delays
Virtual Machines to access the environment
Review the offer details what will and will not migrate with your
customer
User communications and User Acceptability Testing (UAT)
Installing migration components in the SharePoint farm

28. Future
Feb ‘17Feb ‘17
1. Browse to https://fasttrack.microsoft.com
2. Click on dashboard and find your customer
3. Click on offers
4. Click on available
5. Fill out the form and submit the request. You’ll be contacted once approved
Submit a request for the offer
TBDTBD
TBDNov
‘15
May
‘16
Feb
‘16
Oct
‘16
H2
FY18