The document outlines guidelines from the Civil Service Commission (CSC) on various human resource management issues for local government officials in the Philippines. It discusses the eligibility requirements for Sanggunian Members to receive career executive service eligibility after 6 or 9 years of service depending on their educational attainment. It also provides guidelines on representation and transportation allowance, retirement benefits, and implementing a workplace policy and education program on HIV/AIDS.

1. Batangas Council
of
Human Resource
Management
Practitioners
Meeting
June 18, 2013

2. Guidelines on the
GRANT OF
SANGGUNIAN
MEMBER
ELIGIBILITY (SME)
CSC Res. 1300486 (3-8-
13)

3. Guidelines
Title of Eligibility and
Qualification Requirements
Sanggunian Member First Level
Eligibility
1.
a CSE equivalent to a Career Service SubProfessional
Eligibility shall be granted to a Sanggunian Member
(SM) who has served as a Sanggunian Member for
an aggregate period of six (6) yrs. and has
completed at least seventy-two (72) units
leading to a baccalaureate/bachelor’s
degree.

4. Guidelines
Title of Eligibility and
Qualification Requirements
Sanggunian Member Second Level
Eligibility
2.
a CSE equivalent to a Career Service Professional
Eligibility shall be granted to a Sanggunian Member
(SM) who has served as a Sanggunian Member for
an aggregate period of nine (9) yrs. and has
completed baccalaureate/bachelor’s
degree.

5. Guidelines
GENERAL Documentary
Requirements
Properly accomplished Application Form,
CS Form 101-J (March 2013)
A
Three (3) pieces of identical I.D. picturesB

6. Guidelines
GENERAL Documentary
Requirements
For female married applicants, original & photocopy of
Marriage Certificate duly authenticated /issued by the
NSO
D
Certification of No Pending
Administrative/Criminal Case
E
Original and photocopy of any valid I.DC

7. Guidelines
SPECIFIC Documentary
Requirements

8. Guidelines
SPECIFIC Documentary
Requirements

9. Guidelines
Sangguniang Member NOT
Entitled to the Grant of
SME

10. Guidelines
Coverage on the Grant of
SME

11. Guidelines
Period of Filing of
Application
For SM who have already completed the six (6) or nine (9) years service.
Within five (5) years from the effectivity of the said Resolution
(May 1, 2013 to May 1, 2018)
For incumbent SM who shall complete the six (6) or nine (9) yrs. In
service
Within four (4) years from the completion of the service requirement
For ALL SM who shall be elected in the May 2013 elections and thereafter
Within two (2) years upon meeting the required number of years in
the service

12. Guidelines
Authority to Grant the SME
The CSC Regional Office shall accept and process
applications. Its Field Offices shall likewise accept and
process applications for the grant of SME.
The CSCRO should verify the services rendered by the
applicant from the other CSCRO.
In case of doubt to the authenticity and correctness of
submitted requirements, the concerned CSCRO/CSCFO
may verify with the LGU concerned through its HRMP.
Other sourses of verification: GSIS and
COMELEC

13. RATA
Representation and Transportation
Allowance (NBC 548 5-15-13)
Numberof Workdays
of Actual Work
Performance in a
Month
Actual RATA fora
Month
1 to 5 25% of the monthly RATA
6 to 11 50% of the monthly
RATA
12 to 16 75% of the monthly RATA
17 and more 100% of the monthly
RATA

14. RATA
Representation and Transportation
Allowance
Forpurposes of RATA, the following instances shall be construed
as actual workperformance:
1.Public holiday falling on a workday;
2.Compensatory time-off in accordance with Civil Service
Commission (CSC)-Department of Budget and Management
(DBM) Joint Circular No. 2, s. 2004, as amended;
3.Time-off from work charged against the five (5) days forced
or mandatory leave in accordance with CSC MC No. 41, s.
1998 & Family Visit (FV)
4.Special emergency leave for employees affected by natural
calamities or disasters, provided it is covered by a specific
directive/resolution from the Office of the President (OP) or
the CSC, typhoons Pedring, Quiel and
Sendong;andSuspension of work as declared by competent
authority.

15. RATA
Representation and Transportation
Allowance
For purposes of RATA, the following leaves, notwithstanding
that such are paid and are authorized time-off from work, shall
not be construed as actual workperformance:
1.Vacation Leave with pay in excess of the five (5) days
forced or mandatory leave;
2.Sick Leave with pay;
3.Maximum of three (3) days Special Leave Privileged in
accordance with CSC MC No. 41, s. 1998;
4.Maximum of seven (7) days Paternity Leave in
accordance with CSC MC No. 41, s. 1998;
5.Maximum of seven (7) days Parental Leave to Solo
Parents in accordance with CSC MC No. 08, s. 2004;

16. RATA
Representation and Transportation
Allowance
6. Maximum of ten (10) days Leave for Victims of
Violence Against Women and their Children in
accordance with CSC Resolution No. 051206;
7. Maximum of sixty (60) days Maternal Leave in
accordance with CSC MC No. 41, s. 1998;
8. Maximum of two (2) months Special Leave Benefits
for Women under Republic Act (RA) 9710 in
accordance with CSC MC No. 25, s. 2010;
9. Maximum of six (6) months Rehabilitation Leave
under CSC-DBM Joint Circular No. 1, s. 2006; and
10.Maximum of six (6) months Study Leave under CSC
MC No. 21, s. 2004.
Forofficials/employees observing an eight-hourworkday,
undertimeshall still be counted as a day of actual work
performance

17. Retirement Benefits MC 7 s. 2013
Periods forRelease of Retirement Benefits
 The employer-agency must, however, submit all
requirements for purposes of retirement to the concerned
agency at least ninety (90) days prior to the effectivity date
of the retiree’s retirement.
 The employee concerned shall file his/her expression of
intent to retire at least one hundred twenty (120) days prior
to his/her actual retirement date.
 The employees who avail themselves of the optional
retirement in making his/her intention to retire known upon
the filing of the application to retire, will be released his/her
benefit one hundred (100) days after his/her submission of
the complete documents to his/her employer-agency.
Retiring Employees with Pending Case
Notice of Pendency of Case

18. Retirement Benefits
Responsibilities of Employer-Agency
 Send the retiring employee a letter a not later than one (1) yr.
prior to the effectivity date of his/her retirement;
 Process the application for retirement, compute the appropriate
retirement benefits, and verify the authenticity, accuracy and
consistency of the data contained in the documents submitted;
 Not later than ninety (90) days prior to the actual date of
retirement, endorse to GSIS, DBM and other concerned
agencies the request of the retiring employee together with the
complete set of documentary requirements.
In addition the agency shall submit to the DBM a list of its
officials and employees who shall compulsorily retire in the next
succeeding fiscal yr. for the latter’s incorporation in the
proposed budget
 NGA’s or those requesting for subsidy from the national gov’t.
shall accomplish and submit to DBM the list of mandatory
retirees for the succeeding year; and
 Upon receipt of the required funds from the DBM, record and
release such funds to the retiring employee within the period
prescribed under Sec. 5.

19. Retirement Benefits
Responsibilities of Retiring Employees
 Submit a written expression of intent to retire indicating
the desired date of retirement and the retirement
package he/she intends to avail at least one hundred
twenty (120) days prior to his/her actual retirement date;
and
 Submit the complete documentary requirements
prescribed by the employer-agency not later than one
hundred (100) days prior to the actual/intended date of
retirement.

20. Retirement Benefits
Responsibilities of the Department of Budget and
Management
 Include in the proposed national budget the funding requirements
for retiring employees based on the list of retirees submitted by
employer-agencies.
 Within a period of thirty (30) days from the effectivity of these
implementing rules, issue a standard list of documents required to
be submitted by the retiring employee and the employer-agency to
the DBM for the appropriate retirement benefits.
 Within one (1) day from receipt of documents, ascertain whether
all documents in the prescribed standard list have been submitted,
and if incomplete, immediately call the attention of the employer-
agency.
 Should inconsistency in the data or some lacking documents are
found notify within three (3) working days there from the employer-
agency in writing of such inconsistency or lacking documents; and

21. Retirement Benefits
 Within ten (10) days from submission of all documentary
requirements, verify the computation, ascertain whether the grant
and amount of retirement benefits are in accordance with law, and
release the required funds to the employer-agency; Provided, that
an additional ten (10) days shall be required if initial findings
indicate that a more comprehensive legal due diligence is needed.
Responsibilities of the Department of Budget and
Management

22. Guidelines in the Implementation of Workplace
Policy and Education Program on HIV and AIDS
 Information on HIV and AIDS shall be integrated in the employee
health programs in all government offices
 Government agencies shall maintain records and materials of the
HIV and AIDS education and information program and related
activities undertaken for monitoring and reporting purposes
 HIV and AIDS awareness considered as a gender concern in
economic and asocial development programs may be included in
agency GAD activities
 Annual observance of the International AIDS Candlelight Memorial
on the third week of May and World AIDS Day on the first day of
December
 Government agencies can tap members of the Phil. National AIDS
Council (PNAC) and the Regional AIDS Day Assistance Teams
(RAATs for technical assistance in the implementation of the
Workplace Policy and Education Program on HIV and AIDS
 Government agencies are required to submit as annual report to
the PNAC on the status of implementation of their respective
Workplace Policy and Education Program in HIV and AIDS not
later than the 15th
of January the following year