This document outlines procedures for material movement and vendor movement at a security site. There are two types of inward material - non-returnable, which is not sent back, and returnable, which is sent back after use. Likewise, there are two types of outward material - non-returnable and returnable. The basic responsibilities of material movement guards include receiving, registering, and safeguarding incoming materials, escorting materials within sites, maintaining documentation, and submitting documents to relevant departments. For vendor movement, guards are responsible for registering vendors, checking their identification and equipment, tracking their movements, and clearing them upon exit.

1. SECURITY MANUAL
MATERIAL MOVEMENT
INWARD : MATERIAL COMING FROMOUTSIDE TO GSK IS CALLED INWARDMATERIAL.
THERE ARE TWO TYPES OF INWARDMATERIAL MOVEMENTS ARE THERE, THEY ARE:
INWARD NON– RETURNABLE: MATERIAL CAME TO GSK BUT NOT TO BE SENT BACK ISCALLED INWARD
NON – RETURNABLE MATERIAL.
INWARD RETURNABLE: MATERIAL CAME TO GSK, BUT WILL BE SENT BACK TO THE VENDORAFTERUSE
IS INWARDRETURNABLE MATERIAL.
OUTWARD MATERIAL: MATERIAL IS BEEN SENT TO THE OTHER LOCATION FROMGSK IS CALLED THE
OUTWARD MATERIAL MOVEMENT.
THERE ARE TWO TYPES OF OUTWARD MATERIAL MOVEMENTS ARE THERE, THEY ARE:
OUTWARD NON– RETUNABLE: MATERIAL SENDTO THE VENDOR& WILL NOT BE RETURNED BACKTO
THE GSK ISCALLED OUTWARD NON – RETUNABLE
OUTWARD RETURNABLE: MATERIAL SENT TO THE VENDORANDWILL BE RETURNED BACK TO GSK
AFTER SERVICEIS CALLED OUTWARD RETURNABLE.
BASIC RESPONSIBILITY OF MATERIAL MOVEMENT GUARD:
 WHEN EVER ANY MATERIAL IS ARRIVINGFROM OUTSIDE, CHECK FOR THE NAME OFCONCERN,
ADDRESSOF DELIVERY, WHEN THERE IS NO NAME THEN YOU HAVE TO CHECK WITH THE
PURCHASE ORDER,WE KNOWTHE PERSON.
 BASICJOB AFTER CHECKINGTHESE, IS TO ENTER THE MATERIAL IN THE REGISTER. INFORMTO
RECEPTION REGARDING THE SAME.
 THEN CHECK WITH THE EMPLOYEE IF HE CAN RECIVETHE MATERIAL OR NOT,IF NOT SAFE
GUARD THE MATERIAL IN THE LAB– 12 CHEMICAL STORE.( IT COULD BE THE COLD MATERIAL &
CAN DAMAGE IF KEPT IN THE NORMAL TEMPERATURE.)
 IF ANYMATERIAL COMING FROMTHE COURIER (DHL, PDP,MURTY CARGO,TCL) TO BE
INFORMED TO NANDKUMAR SIR,HE WILL INFORMTO THE CONCERN.IFHE ASKYOU TO CALL

2. TO THE CONCERN THEN ONLY YOU HAVE TO INFORMTHE CONCERN AFTER INFORMINGTHE ON
DUTY SUPERVISOROR S/O.
 ANYMATERIAL IS SEND TO LAB, WITH OUT CONCERN PERSON GUARD HAS TO ESCORT THE
MATERIAL ANDINFORMTHE CONCERN ONCETHE MATERIAL ISKEPT IN THE LAB.
 ANYMATERIAL IS SEND TO LAB – 14 THE ONEMORE COPY OFINVOICEOR DC SHOULD BE
TAKEN AND GIVEN TO CHINNA BABU FORDISCARDREFRENCE PURPOSE.
 WHEN EVER ANY EMPLOYEE ASK YOU FOR EXTRA COPYOF DOCUMENT, AFTER RECIVINGTHE
MATERIAL, THEN YOU HAVETO INFORMTO S/OOR ON DUTY SUPERVISOR.
 WHEN EVER THE MATERIAL IS SENTOUTSIDE OFGSK, THEN YOU HAVEMAKE SURE THAT ALL
THE DOCUMENT RELATED TO THAT ARE THERE ANDWITH CONCERN GATE PASS.
 TAKE A COPYOF ALL THE DOCUMENTS ATTACHED WITH THE MATERIAL, ATTACHTHESE COPIES
WITH GATE PASSCOPYAND FILE IN OUR RECORDS
 ALL THE REVISEDINVOICESTOBE FILED IN THE REVISED INVOICEFILE,WITH OUT FAIL.
 GUARD SHOULD CHECK ALL THE DOCUMENTS FILED IN THE FILES,ON DAILYBASICSAND
REPORT ALL THE MISSINGDOCUMENTS TO S/O.
 ALL THE INVOICEARESUBBMITED TO THE FINANCEDEPARTMENTONLY FROM11:00 TO 12:00
IN THE MORNING & 15:00 TO 16:00 IN THE EVENING.
 LOG EVERY THING IN THE OCCURANCE,ONCETHE SHIFT ISCOMPLETED.
 NO DC OR INVOICESHOULDBE HELD WITH BACKDESK FOR MORE THAN ONE DAY.
 ANYINVOICESHOULD BE SUBMITTED TO FINANCE,UNTILLAND UNLESS IT ISA SAMPLE
MATERIAL.
 ANYDC SHOULD BE SUMITTED TO CONCERN TO WHOM MATERIAL BELONGS TO AND
ACKNOLEDGETHE SAME.
 NOTE ALL THE PENDINGDC ANDINVOICEANDREMEMBER IT DAILY TO S/OFOR FURTHER
CLARIFICATION.

3.  ANYDC OR INVOICEGIVEN BYTHE EMPLOYEE FOR ENTRY WITH OUT MATERIAL, SHOULD BE
INFORMTO S/OFOR BETTER COMMUNICATION.
VENDOR MOVEMENT
 VENDORSARE THE PERSONSCAME TO SITE FORTHE SUPPORTINGWORK OR SURVEY OF WORK.
 THEY WILL BE ISSUED WITH THE VENDORCARD AFTERENTERING THE DETAILS IN THE VENDOR
REGISTER.
 BEFORE ISSUINGTHE VENDORCARD ASKFOR THE CONCERN PERSON,CHECK HIS ID PROOFFOR
PERSON IDENTITY.
 CHECK FOR THE LAPTOP & TOOLS WITH THE VENDOR,CHECK WETHER HE IS AUTHORISED TO
CARRY SUCH ITEMS. THEN ENTER THE DETAILS IN LAPTOP& TOOL ENTRY REGISTER.
 NEED TO TRACK THE MOVEMENT OF THE VENDORTIME TO TIME, FOR EASY ACCESS& CRIME
PREVENTION.
 CHECK THE VENDORWHILE LEAVINGANDCHECK FOR TOOLS WHILE THEY LEAVE. AFTER
CONFORMATION YOUCAN CLEARHIM ANDSEND.
 SAME PROCESSIS FOLLOWED WITH THE VISITORSTOO…