GHS Internship Presentation
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Thomas Smith completed a 180-hour internship in the Information and Technology Department at Oconee Memorial Hospital. He assisted with the transition of the hospital's records system to a new electronic system called EPIC, going live on October 1, 2016. His tasks included patient chart abstraction, training doctors and staff, and troubleshooting scanning and filing issues. Through this experience, Smith gained knowledge of complex healthcare systems and skills in communication, office work, and building relationships within the industry.
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GHS Internship Presentation
- 1. GHS Internship Experience Thomas Smith Application Annalist Oconee Memorial Hospital
- 2. Introduction In the Fall of 2016 I started my Health Science internship in the Information and Technology Department at Oconee Memorial Hospital. During this time I worked 180 hours getting real life experience in the field of Health Information systems.
- 3. Oconee Memorial Hospital This is the main building of Oconee Memorial Hospital, where I spent some of my time working with doctors and their staff
- 4. Oconee Memorial Hospital • Located in Seneca, South Carolina • Recently acquired by Greenville Health Systems • Inpatient and Outpatient services • Emergency Room • 169 hospital bed hospital
- 5. Mission Statement, Vision and Values • Mission Statement: Heal compassionately. Teach Innovatively. Improve Constantly. • Vision: Transform health care for the benefit of the people and communities we serve. • Values: Together we serve with integrity, respect, trust, and openness.
- 6. Information and Technology • I worked in the IT department under my supervisor Michelle Davis • 1.5 Full Time Employees work in the IT department • Located on Oconee Memorials main Campus
- 7. EPIC System • The project I worked on this semester was assisting in the transition of a new health information and electronic medical records system called EPIC • Go Live date was October 1st 2016
- 8. Prior to Internship • Before my Internship started I had to interview for my position with a team from Oconee Memorial • Completed 6 hours of online learning an educational modules to be cleared • Submitted background check
- 9. Prior to Go-Live Work Day • August-September • I worked Monday and Wednesdays typically from 9:00 am to 4:30 pm • Attended “Lunch and Learn” programs where we learned about Epic System during Lunch • Received Epic training for patient chart abstraction
- 10. Prior to Go-Live Work Day • Completed over 500 patient chart abstractions • Visited with practices • Cross-analyzed patient numbers between two systems to confirm they matched. • Weekly meetings with my supervisor about transition process
- 11. Post Go-Live • October-November • I worked Monday and Wednesdays typically from 9:00 am to 4:30 pm • Continued patient chart abstractions • Received EPIC training for pre-registration • Performed pre-registration for different practices
- 12. Post Go-Live • Received EPIC training for scanning and filing of patient medical images • Went out to practices to teach and update doctors and their staff on the scanning process • Went out to practices to troubleshoot any scanning and filing problems • Completed online education and training modules through GHS
- 13. Skills Gained • I learned a lot about manager/doctor relations and how to best deal with issues • Increased my communication skills through dealing with other practices • Gained in-depth knowledge of EPIC system • Gained office skills
- 14. Health Information Systems • I learned how complicated and complex the systems are in the health care industry • I worked inside multiple programs such as HAC, Paragon, and EPIC • I saw how important building relationships with people inside the system you are working in is.
- 15. Conclusion This internship gave me a unique and rare experience getting to work through a large Go-live event inside the 7th largest hospital system in the country. I got to learn very specific information about one of the worlds leading health information and electronic medical records companies. I also got to build relationships with professionals who are very knowledgeable in the industry.