The candidate is applying for an Executive Assistant/Executive Secretary position with 10+ years of experience in related roles. He currently works as an Associate handling order processing, commercial operations, and vendor/logistics management. He is seeking new opportunities in planning, commercial validation, and coordination. The candidate believes he is qualified for the position due to his experience in schedule controlling, reducing lead times, implementing cost-saving processes, and communication skills.

1. Dated:
Dear Sir/ Madam,
Please find attached my Resume for the position of Executive Assistant/Executive Secreatry. I'm
particularly interested in this Executive Assistant/Executive Secreatry, which relates to 10 years
of experience in Secretary to AGM and Commercial Validation of Orders, Dispatch Planning,
Vendor & Logistics Management, Liaison & Coordination and Documentations & Reporting.
As Associate - 3 (Order Processing department of Product Trading Division) –Schedule
Controller Cum Commercial Officer – Contract Review – Product Order Management with
Yokogawa India Ltd., Bangalore, I believe I meet all the essential criteria of the position.
Highlights of experience and demonstrated talent I would bring to your organisation include:
 Attained significant reduction in lead time of process cycle thereby improving planning time.
 Schedule controlling of all orders.
 Substantially reduced lead time for the preparation of monthly despatch/ billing plan form 7-8 days to 2-3 days
by modifying the planning method.
 Merit of changing the Issuance of Order Acknowledgement process through mail instead of the earlier hard
copy and courier process, thereby attaining cost savings at paper and courier charges and time.
 A keen communicator with honed interpersonal, problem solving and analytical abilities.
I am now looking to take up roles in Commercial Validation of Orders, Planning & Management,
Vendor & Logistics Management, and Liaison & Coordination in companies across Process
Automation & Control industry. Of particular interest to me would be positions in Planning &
Management, Commercial Operations, Commercial Validation of Orders, Vendor Management,
Logistics Operations, and Documentation & Reporting. Am currently drawing a CTC of Rs. 7
Lakhs and am open to assignments across Bangalore.
I am keen to join your firm due to its leading position in the industry, great organizational culture, spirit of
innovation, professionalism that characterizes your firm and its employees. I am attracted to this role on account of
the best fit that it offers.
I appreciate your taking the time to review my credentials and experience. Looking forward to a positive response.
Thanking you.
Sincerely,
Enclosure: Resume

2. GURURAJA B MUTALIK DESAI
Address: Gururaja B. Mutalik Desai, 963, 3rd
Main D Block, II Stage, RajajiNagar, Bangalore – 560 010, Karnataka
E-Mail: gururajbmd@gmail.com / Mobile: +91 9448334253
Aspiring for challenging assignments in Commercial Validation of Orders / Planning &
Management with a reputed organisation
Preferred Location: Bangalore
Professional Digest
 A seasoned professional with over 17 years of which 12 years as Commercial officer – Contract Review with
schedule Controller – Products Operations experience in the diverse areas of Commercial clarifications to
management to achieve Experienced support professional with the ability to contribute as a valuable team member.
Computer expertise with the ability to use several software applications for diverse purpose. Organized with the
ability to juggle assignments and deadlines while interacting positively with executives, management, colleagues,
and customers.
 Contract review of all orders for products division. If discrepancies found talk to sales and customers for solve the
issue.
 Schedule controlling of all orders.
 Excellent commercial knowledge and strategic planning skills; in-depth knowledge of various house keeping
procedures in day to day activities.
 Proved administrative support for legal, management team, and the CEO. Maintain calendar and meeting schedules,
plan and execute special events, conferences, presentations, and financial support. Maintain current industry
articles for company database. Handle all incoming and outgoing.
 Well versed with ISO Procedures; hands-on-experience on SAP/ R3 Environment.
 Possesses excellent communication, relationship management and analytical skills; capacity to work under high
pressure situations and relate to people across hierarchical levels for smooth project execution.
 Ensuring appropriate procurement of all production, construction and maintenance materials, including 2 years
spare parts and client material.
 Directing the Development and implementation of key procurement Strategies / contingency plans and ensuring
that strategies and plans are aligned with organizational objectives.
 Sourcing and rate negotiation of material locally and worldwide with proper incomer's, delivery time and quality.
 Preparing & managing logistics & transport budgets, monitoring expenditure and implementing remedial
measures where appropriate.
 Negotiation with free zones and local authority.
 Managing and training staff in the operation of Logistics, Procurement, warehousing, materials systems
 Working with business leaders who have identified a business need or requirement to identify, source,
contract, and procure the needed good or service from qualified suppliers.
 Managing supplier performance (monthly, quarterly, half yearly, annual).
 Implementing technologies, processes, policies, and procedures to support the purchasing process (Supplier
Relationship Management).
 The supplier relationship management process: a process for providing the structure for how relationships with
suppliers will be developed and maintained.
Key Competencies
Planning & Management Contract Review HSS Documentation
Confidential Records Management Documentation & Reporting Despatch Planning
Executive Travel Planning Critical Problem Solving Commercial Operations
Commercial Validation of Orders Schedule Controlling Correspondence
Procurement Supplier Management
Employment Scan
Since Oct 2002 Yokogawa India Ltd., Bangalore
Company Profile: A 1000 Crores company is a fully owned subsidiary of YOKOGAWA ELECTRIC CORPORATION, JAPAN,
which is a world leader in Turnkey Control & Automation solutions, as well as in the field of Industrial Instrumentation

3. with its widest range of products covering Pressure, Temperature, Flow, Analytical, Data Acquisition & Control and Test
& Measuring instruments. Yokogawa India, an ISO 9001 certified company, is a domestic leader in the Indian Process
Automation industry.
Career Path:
Oct 2002 to Mar 2006 Associate - 1 (Order Processing department of Product Trading Division) - (Product
Operations) - Secretary to AGM – Product Order Management
Apr 2006 to till date Associate - 2 (Order Processing department of Product Trading Division) - (Product
Operations) – Commercial Officer – Contract Review with schedule Controller - Product
Order Management
Apr 2015 to till date Associate - 3 (Order Processing department of Product Trading Division) - (Product
Operations) – Schedule Controller Cum Commercial Officer – Contract Review with
schedule Controller - Product Order Management
Key Deliverables:
As Associate - 3 (Product Operations) – Commercial Officer – Contract Review with Schedule Controller –
Product Order Management:
 Checking for Commercial Validity of incoming orders, in case of discrepancies, talk to customer and sales.
 Schedule controlling of all orders.
 Assisting the AGM in the operational reviews, creation and maintenance of the performance dashboard, scheduling
the calendar and meetings for the AGM, organizing the travel, presentations and financial reports for the AGM on
regular basis.
 Carrying out despatch planning on monthly basis.
 Coordinating with various departments like Projects, QA, Accounts and Logistics for Technical Clarifications,
Inspection & Testing, Dispatching of Material and for release of payments to vendors.
 Maintaining and managing order backlog in SAP platform and preparing critical reports essential for managerial
decision making.
 Interacted with regional offices on commercial clarifications.
 Created and managed order database in SAP platform and assisted management by providing critical reports
essential for planning and decision making.
 Ensuring appropriate procurement of all production, construction and maintenance materials, including 2 years
spare parts and client material.
 Directing the Development and implementation of key procurement Strategies / contingency plans and ensuring
that strategies and plans are aligned with organizational objectives.
 Sourcing and rate negotiation of material locally and worldwide with proper incomer's, delivery time and quality.
 Preparing & managing logistics & transport budgets, monitoring expenditure and implementing remedial measures
where appropriate.
 Negotiation with free zones and local authority.
 Managing and training staff in the operation of Logistics, Procurement, warehousing, materials systems
 Working with business leaders who have identified a business need or requirement to identify, source, contract,
and procure the needed good or service from qualified suppliers.
 Managing supplier performance (monthly, quarterly, half yearly, annual).
 Implementing technologies, processes, policies, and procedures to support the purchasing process (Supplier
Relationship Management).
 The supplier relationship management process: a process for providing the structure for how relationships with
suppliers will be developed and maintained.
Significant Highlights:
 Attained significant reduction in commercial problems by discussion with sales and customer.
 Attained significant reduction in lead time of process cycle thereby improving planning time.
 Substantially reduced lead time for the preparation of monthly despatch/ billing plan form 7-8 days to 2-3 days by
modifying the planning method.
 Merit of changing the Issuance of Order Acknowledgement process through mail instead of the earlier hard copy
and courier process, thereby attaining cost savings at paper and courier charges and time.
 Daily interaction both written and orally with co-workers, customers and management.
 Provides business advice and guidance to others on contracting work and prepare correspondence.
 Improved processes for creating customer invoices, which reduced overall timeframe for receiving payments.
 Continually accepted increasing levels of responsibility within a fast-paced environment.
 Planning and directing the manufacturing process to obtain customer satisfaction while maintaining projected
budgets with goal cost reduction.

4.  Promote lean team atmosphere, communication, quality, delivery, efficiency, and safety, reduction of cost,
spending, and scrap.
 See Goal, Achieve or Exceed, and Maintain Assisted in training new employees
Previous Assignments
Mar 2002 to Sep 2002 Prakar Software Pvt. Ltd., Bangalore Project Engineer
Key Deliverables:
 Involved in development and commissioning of Banking Software on site.
 Attended the technical query by customer and implemented projects.
Jul 2001 to Feb 2002 Protocol Automation Technologies (P) Ltd., Bangalore
Project Engineer cum System Administrator
Key Deliverables:
 Developed and commissioned projects at site as well as implemented projects.
 Attended technical queries of the customers.
 Maintained systems at office as System Administrator including installation of servers and maintenance of systems
and its troubleshooting.
Dec 2000 to Jun 2001 Microtech Web Technologies, Bangalore Programmer
Key Deliverables:
 Arranged meeting with clients; finalised and studied the requirement analysis.
 Designed various modules as well as developed and implemented projects.
Dec 1996 to Aug 2000 Aptech Computer Education, Chikodi
Faculty cum Centre Academic Head
Key Deliverables:
 Assisted students in building their career and worked as a mediator between the students and the management.
 Maintained computer systems and prepared reports about the centre.
 Involved in batch scheduling, appointment of faculties, etc.
 Conducted FIPS as well as mentored the students in the projects.
Educational Credentials
 Completed MBA (Operations Management) from Xavier Institute of Management Studies, Bangalore in 2013.
 Bachelor of Science from Karnataka University, Dharwad in 1995.
 Diploma in Computer Software from Aptech in 1996.
Training Programmes Attended
 Undergone training programme on ISO Awareness conducted by Yokogawa India Ltd. in June 2007.
 Attended 2 days’ Customer Interaction Management training conducted by Siksha Training Institute at
Bangalore in 2003.
KEY SKILLS SUMMARY
 ISO 9000
 Operational Planning & Tactical Execution
 Project Management
 Union Experience
 Strategic Business Planning
 Risk Mitigation
 Budgeting, Forecasting & Cost Controls
 Cross Functional Leadership
 Multiple Department Management
 Business Analysis and Resource Management
 Change Management
 Policy, Procedure Analysis & Development

5.  Training Development
 Quality Control
 Self-motivated
 Team player
 Strong interpersonal skills
 Excellent communication, written and verbal
 Strong problem solving skills
 Very Organized
 Multi-Tasking
 Implement procurement strategy and policies.
 Forecast procurement needs.
 Plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in
purchasing materials, products and services.
 Negotiate pricing and terms and conditions for services ensure delivery in a timely manner
IT Skills
Operating System Windows
Packages MS Office
RDBMS FoxPro, SAP/R3 & MRP.VB
Personal Details
Date of Birth 26h
November, 1973
Languages Known Kannada, English, Hindi & Marathi
References Available upon request