FP7 KBBE

STRD FP7 KBBE Coaching Workshop

Agenda 09.00 Registration 09.30 Welcome, Event moderation by JC de Tauzia Presentation of the moderator and of the participants 09.45 FP7 generalities Why R&D funding, why EU funding FP7 overview and principles, structure, instruments, opportunities for SMEs (examples), IPR 10.10 Partnering best practices Partnering objectives, what is wanted, how to find them Consortium management, agreements Recommendations for IPR and finance 10.40 Developing a winning proposal Finding the call, how to prepare a proposal, how to apply Details for Part B (scientific, implementation, impact, ethics, gender) Evaluation Project life cycle, implementation tips

Agenda 11.00 Coffee break 11.30 Knowledge Bio-Based Economy (KBBE) work programme and 2010 call Activities and areas Call topics, titles and instruments 12.30 Opportunities for collaboration Means and tools to search for partners, to present partnering opportunities (e.g. brokerage events, infodays) Mapping of the main European KBBE stakeholders (tbc) 13.15 Lunch break Counselling sessions 25 th and 27 th July 14:30h – 16:30h, 26 th and 28 th July 09:30h – 12:30h, 13:30h – 17:30h O ne2one meetings with pre-registered participants Fitting your ideas to the 2010 call and discussing your partner search

European Framework Programme FP7 generalities STRD KBBE Coaching Workshop, 2010

Introduction into FP7 funding and how to get the best out of it through international collaborative R&D Methodological approach: step-by-step from idea to proposal Methodology: structured partnering and negotiations within a consortium: IPR issues How to protect the knowledge you’ve created and how to commercialize/ add value with an exploitation strategy Going from Research into Development: clinical development Developing a winning proposal, advice on management and finances developing a business plan, marketing your results, obtain additional funding, create real long-term growth, practical coaching session Special focus on SME-Academia collaborations in the Life Sciences Creating R&D value + Roads to capital

What the EU wants from you => WHY should you consider EU funding? Quick overview of FP7 structure and Funding Instruments Specific possibilities for SMEs: for working with ICPC partners, special SME programs and mobility program Special focus on SME-Academia collaborations in the Life Sciences Creating R&D value: insights into FP7

Where is the Value in joint R&D projects? Innovate products and processes Feed pipeline with new/ improve products Diversify portfolio Why collaborate?: Access to new knowledge Access to unique infrastructure Access to valuable materials, information dbases Achieve critical mass (work faster/disseminate wider/ increase visibility) Access to new experts (future staff?)  Obtain public funding to lower the risk ! Why R&D funding

Overall Funding Opportunities National funding (tbc) Innovation projects alone or w/ public research facility Subsidies and loans, for conditions see procedures Non-EU funding European Science Foundation ESF, European Young Investigator Awards (EURYI), workshops COST open calls US funding: NIH, NSF, DoD, DoE, etc. OK for clinical studies, new materials & technologies, but IPR may be an issue Private Foundations, e.g. B&M Gates Foundation, TB Alliance: good for impact studies (and fellowships) Internal and corporate funding Corporate funds for core development activities (and marketing research and up-scaling manufacturing infrastructure) EU funding FP7 calls in 2Qtr 2010 : => get ready now Work programs KBBE released in Summer 2010 CIP program in parallel to FP7

Why European funding? International Challenges Increased need for a multidisciplinary approach for complex problems Not all expertise or capacity in house available Demand for more exploitation of R&D (towards Knowledge driven societies) BUT Usually no cross border funding from national agencies Language differences Cultural differences => Complexity with Management => Responsible partnering across sectors

Added value of an international network (new ideas) Added value of international exploitation (new applications) Critical mass (to fight fragmentation in Europe) Overall objectives of FP7 Research Education Innovation jobs, growth Knowledge for Growth Therefore: read the background documentation

General principles EU funding European funding –is a “ gluing” enabler, makes possible cooperative research impossible otherwise (not a basic research funding) Community added value, “European dimension” Predominantly competitive “goal-oriented” and “project-based” funding Increasing openness to International Cooperation (special INCO measures, already since FP4 – international participation in main thematic programs)

Basic Principles of the Framework Programmes Basic philosophy sharing risks sharing costs sharing results building-up of critical mass creation of European added value Basic characteristics multi-annual funding implemented through specific programs combination of bottom-up and top-down approach pre-competitive Research Technology Development Basic rules transnational, multi-partner cooperation public calls for proposals peer review evaluation selection criteria: scientific excellence and European added value no national quotas financial incentives (no institutional funding)

FP7 (2007-2013) Structure & Breakdown Cooperation – Collaborative research Ideas – Frontier Research Capacities – Research Capacity People – Marie Curie Actions JRC non-nuclear research Euratom direct actions – JRC nuclear research Euratom indirect actions – nuclear fusion and fission research

Bringing together the best talents (researchers, industries, SMEs) Health Food, Agriculture and Biotechnology (KBBE) Information and Communication Technologies (ICT) Nano-sciences, Nano-technologies, Materials and new Production Technologies (NMP) Energy Environment including Climate Change (ENV) Transport including Aeronautics (TPT, AAT, SST, GALILEO) Socio-economic Sciences and Humanities (SSH) Space Security Coordination of Research Activities (ERA-NET) Joint Technology Initiatives (JTI) FP7 Cooperation

Conducting Frontier Research European Research Council Frontier (“basic”) Research is a key driver to innovation and economic performance Establish the European Research Council (ERC) – the first pan-European funding agency for Frontier Research to support investigator-driven frontier research over all areas of research European added-value through competition at European level Budget ~ €1 billion per year (2007-2013 ~ €7.46 billion) Autonomous scientific governance (Scientific Council) Support projects of individual teams - Gr ants for Starting and Advanced Researchers (AdG, StG) Excellence as sole criterion FP7 Ideas

Offering excellent infrastructures to conduct research Research infrastructures (European Strategy Forum on Research Infrastructures, ESFRI) Research for the benefit of SMEs (ERA-NET, NCPs) Regions of knowledge (ROK) Research potential of Convergence Regions (REGPOT) Science in society Support to the coherent development of research policies (COH, OMC-NET, ERAWATCH) International cooperation (INCO) FP7 Capacities

Marie Curie Actions - Fellowships, Grants, Awards 1. Initial Training of researchers Marie Curie Networks (ITN) * 2. Life-long training and career development Individual Fellowships (IEF, ERG) Co-financing of regional/national/international programmes (COFUND) 3. Industry-academia pathways and partnerships Industry-Academia Knowledge–sharing Scheme (IAPP) * 4. International dimension (IOF, IIF, IRG, IRSES, EURAXESS) Outgoing & Incoming International Fellowships (IOF, IIF) International Cooperation Scheme Reintegration grants Support to researcher ‘diasporas’ (EURAXESS) 5. Specific actions : mobility & excellence Mobility and career enhancement actions (NIGHT) Excellence awards *Open to third-country nationals FP7 People

Large Collaborative projects (IP) and Network of Excellence (NOE) > 10 partners, > 10 M€, > 4 yrs Small focused/targeted collaborative projects (STREP) 5-10 partners, < 6 M€ budget, up to 3 M€ EC subsidy, < 4 yrs Coordination and Specific Support Actions (CA, SSA) > 1-3 partner, < 1 M€ budget, 100% funded, NO research, < 3 yrs Specific International Cooperation Actions (SICA) together with third country partners (e.g. China, Brazil, Russia, Africa, or JORDAN): minimum 2 EU + 2 partners from ICPC list PEOPLE program: people and knowledge exchange Special measures for SME’s Funding instruments

European research: an opportunity for SMEs Completion of Economic & Monetary Union Globalization of Economy SMEs NEED TO: - Internationalise strategy - Modernise their production systems and products - Widen their networks of knowledge suppliers Widening of the knowledge base required for core business Increasing technological content of products and services EU RTD Programmes allow SMEs to simultaneously: improve their technological base develop new transnational partnerships widen their knowledge base

FP7 specific measures for SMEs Research for SMEs : to support small groups of innovative SMEs to solve common or complementary technological problems. Research for SME associations : to support SME associations and SME groupings to develop technical solutions to problems common to large numbers of SMEs in specific industrial sectors or segments of the value chain.

Main objectives To develop a novel concept of compact, high efficiency and cost-effective waste treatment plant for water recycling in textile finishing The idea builds on the application and further development of the know-how, developed by the European Space Agency, on membrane bioreactors for 100% water recycling in micro-ecological space-life support systems Expected economic benefits Water and energy savings Water treatment cost savings Sludge recovery costs Main strategic & social benefits Opening a new market for MB technology in textile waste water recycling, worth 165 M€/year in the medium term in Europe Improve the QUALITY OF LIFE AND HEALTH for the European citizens Improve COMPETITIVENESS of the textile finishing and hence creating new employment opportunities for estimated 12.400 people by 2010 Energy saving from warm water and reduction of estimated 700k tons CO2. Collective Research Example: SPACE2TEX

SME example: Dissemination channels Publications open WWW-server RTD performers Industrial Associations Associated Companies Dissemination to Third Party, Scientific community open WWW-server Reporting Workshops Conferences Workshops Workshops SME Core Group

European Framework Programme Partnering best practices STRD KBBE Coaching Workshop, 2010

You have an IDEA? You have: Knowledge to innovate, to offer a service Unique Process or Product It already exists => you seek new (international?) market It still needs development => you look for a development partner It’s an idea in need of research: You have R&D capacity yourself => find research partners You have some R&D capacity but not all => join Research consortium You don’t have any R&D capacity => target SME specific type of projects

Main Objectives: what do you want? What do you want to achieve ? Innovate in products and processes Feed pipeline with new/ improved products Diversify your portfolio Enter new markets Enhance your visibility What do you want to avoid ? Loose competitive advantage (it is always temporary !) Loose key knowledge Loose key experts Old infrastructure Work in isolation (influencing power)

What’s next? Find and select partners Use your academic contacts and their networks Line up with key Academic Institutes - let them search Identify existing key projects : learn and establish a link Do a CORDIS search: find serial partners and coordinators Use Partner Search and Expressions of Interest via NCPs Use NCPs, Enterprise Europe Network and other networks Use EU Technology Platforms, chambers of commerce, industry sector associations, Conferences, Workshops, etc. Support Projects : Match2BioSME, SMEsgoHealth

Useful websites Community Research and Development Information Service (CORDIS) FP7 service http://cordis.europa.eu/fp7/home_en.html Find call, Get support, Find project partners, Find a project DG RTD Participant Portal http://ec.europa.eu/research/participants/portal/appmanager/ participants/portal DG RTD SME TechWeb http://ec.europa.eu/research/sme-techweb/index_en.cfm EC Mobility Portal - Euraxess http://ec.europa.eu/euraxess/index.cfm EC Small Business Portal http://ec.europa.eu/small-business/index_en.htm PRO-INNO, innovation policies, regions http://www.proinno-europe.eu/ Europe Innova, partnerships for innovation support, clusters, knowledge platforms http://www.europe-innova.eu/web/guest Enterprise Europe Network (EEN) http://www.enterprise-europe-network.ec.europa.eu/index_en.htm Business Innovation Centre network (BIC) http://www.ebn.be/Default.aspx Brussels RTD Liaison Offices http://www.iglortd.org/

When you have partners, a consortium CHECKLIST Define problem to solve Write good abstract (see next slide) Strategic and Specific Objectives : exact wording= scope Consortium (partners and their role): complementarity ! Resources needed: budget and skills Governance : decision making structures Work plan : divide in work packages- Gantt and Pert Charts Impact : exploitation and dissemination Timing : ROADMAP

Communicate with a good abstract Clear Objectives Clear Work plan Outcome: wide impact Problem statement &

Project Management: from simple linear partnerships… Start-ups R&D firms Research Development Production Academia Marketing Distribution Large companies Product

Innovation Value chain Market Seed, BA, FFF Local VC Int’l VC IPO Value Perceived Risk Research Technol-Commercial Industrialise Cash needs Development Validate Prototypes Funding Parallel Product Development

Research => Development / Innovation => Growth “ Universities should not patent, only publish & teach” “ If you generate IP, it should always be protected by filing a patent application” “ Universities cannot co-operate with industry because they have different objectives” “ Universities aught to take patents to earn licensing income to cover their R&D” R. can Inn. and can G.: if relevant and properly managed! Relationships are becoming more complex General misconceptions

PM: … moving towards more complex consortia Academia Start-ups R&D firms Research Development Production Academia Marketing Distribution Large companies Academia Start-ups R&D firms Start-ups R&D firms Large companies Product Product Product Product

PM: control through partnerships? Subsequent projects Co-development Co-marketing Joint Venture Merger Acquisition PPP Public Private Partnership but balance with your role (mission), capacities (resources) and capabilities (expertise)

Confidentiality? Transfer of knowledge: Ownership (who owns what) Background / Foreground Individual / Institutional inventorship (Sub) Contractor vs. Partner Acces rights vs. User Rights vs. Commercialization Co-development Financial Conditions (upfront, milestones, IP costs, royalty structure) See checklist for the consortium agreement: ftp://ftp.cordis.europa.eu/pub/fp7/docs/checklist_en.pdf Technical: tasks, resources, schedule, changes Managerial: coord., power & resp., follow-up & supervision Financial provisions: plan, mutual payments, mngt. costs, changes Intellectual Property Rights/ Dissemination & Use: ownership, transfer, protection, use, diss., access rights Consortium Agreements

The Consortium Agreement governs inter alia the following The internal organisation of the consortium including the decision making procedures Rules on dissemination and use, and access rights The distribution of the Community financial contribution The settlement of internal disputes, including cases of abuse of power Liability, indemnification and confidentiality arrangements between the beneficiaries

PM: proposal structure chapter B5 Overall management structure General objective of project management Graphic representation Description of elements (place, roles, responsibilities) Show interconnections Management related documents (CA, PUDK, …) Project communication Decision making Dissemination, exploitation and knowledge management Risk management

Recommendations Include a special WP dealing with dissemination, exploitation, innovation-related activities, liaisons. Include a partner with dissemination - relevant expertise, foresee sound management for dissemination (correspondent to complexity/nature/…) Ensure corporate design (printing, web). Potentially – subcontract it. Frequent mistake: dissemination is planned for the end of the project. Better: At the beginning – dissemination planning Everyday dissemination - through the project Key events – at the end

Basis for Funding: Reimbursement of eligible costs Flat rates, including scale of unit costs Lump sum amounts Costs are always spent via institution‘s administration Partner institutions must open a specific account for each project Costs must be spent according to the usual accounting rules of the institution (  no special rules for EU projects!) Community financial contribution

Eligibility for Funding: Legal entities from Member States and Associated countries or created under Community law (and JRC) International European interest organisations Legal entities established in international cooperation partner (INCO) countries and International organisations, third countries other than INCO, if provided for in specific programme or work programme; or essential for carrying out action; or provision for funding is provided for in a bilateral agreement between Community and the third country Community financial contribution

Maximum funding rates Research and technological activities – 50% of eligible costs except: Public bodies – 75% Secondary and higher education establishments – 75% Research organisations (non-profit) – 75% SMEs – 75% Demonstration activities – 50% of eligible costs Other activities – 100% of eligible costs Frontier research actions – 100% Coordination and Support Actions – 100% Training and career development of researchers actions – 100%

IPR basic rules Definitions Background: Information which is held by participants prior to their accession to the grant agreement, as well as copyrights or other intellectual property rights pertaining to such information, the application for which has been filed before their accession to the grant agreement, and which is needed for carrying out the project or for using foreground. Foreground: The results, including information, whether or not they can be protected, which are generated under the project. Such results include rights related to copyrights, design rights, patent rights, plant variety rights or similar forms of protection.

Overview of FP7 Access Rights Access rights to background Access rights to foreground resulting from the project For carrying out the project Yes, if a participant needs them for carrying out its own work under the project Royalty-free unless otherwise agreed before acceding to the grant agreement Royalty-free For use (exploitation + further research) Yes, if a participant needs them for using its own foreground Either fair and reasonable conditions or royalty free- to be agreed

Access rights Possibility to grant exclusive rights now (both to foreground and to background): establish these in the consortium agreement, all partners have to confirm in writing ! Be aware of reach-through rights : multinational companies with affiliates outside Europe do not have automatical rights, but other branches in Europe may ! Access rights for use royalty free or with fair return, conditions to be freely negotiated; default period to request is 1 year (unless agreed different in consortium agreement) Transfer of ownership possible upon prior notice to other partners (not to the Commission anymore)

Help sources on partnering & IPR http://www.ipr-helpdesk.org See also http://www.responsible-partnering.org/ http://www.ipo.gov.uk/lambert

European Framework Programme Developing a winning proposal STRD KBBE Coaching Workshop, 2010

Find an appropriate CALL Regularly check LIST of calls: http://cordis.europa.eu/fp7/dc/index.cfm?fuseaction=UserSite.FP7CallsPage&rs Cooperation , KBBE People , international or inter-sector mobility INCO , special fields in Jordan Choose Funding Instrument , size, budget, timeframe, other requirements Envisage alternatives

How to prepare a PROPOSAL Take it as a project in itself Scope, tasks, time, resources READ the Work-programme, call text, additional documents Templates Submit ALL elements on time ! Lobby use NCP’s, local support Follow-up Timing, evaluation, negotiation Use your partners, trust coordinator?, defend your own position ! IPR !! Websites, tools get professional help Objectives are not enough: complex projects need the right teams and a work-plan....

How to apply Coordinator = single point of contact between participants and European Commission - Scientific coordinator Administrative coordinator Responsible for proposal writing and proposal submission EPSS: Electronic Proposal Submission System Will be active 4 weeks before deadline => do register asap Deadline: EPSS submit-button becomes inactive Submission of successive drafts possible => submit draft well before deadline

The Proposal Part A Administrative online form Brief description of work Contact details and characteristics of participants Information related to requested funding Part B Will be written in word-format and then uploaded as pdf format via EPSS List of headings, structuring scientific and technical content of the proposal highlighting those aspects which will be assessed against the evaluation criteria

Structure of Part B 1. Scientific and/or technical quality, relevant to the topics addressed by the call 1.1 Concept and objectives 1.2 Progress beyond the state-of-the-art 1.3 S/T methodology and associated work plan 2. Implementation 2.1. Management structure and procedures 2.2 Individual participants 2.3. Consortium as a whole 2.4. Resources to be committed 3. Impact 3.1 Expected impacts listed in the work programme 3.2 Dissemination and/or exploitation of project results and management of IP 4. Ethical issues 5. Consideration of gender aspects

Make specific references to the overall objectives of e.g. Europe 2020 - strategy for smart, sustainable and inclusive growth - ERA, Lisbon 3% objective, explain how this project will contribute to achieve those These aims have to be translated into more focused objectives , i.e.: The project has a long-term impact on the European economy Building a knowledge-based new industry Investing in innovation, technology and R&D Supporting know-how & technology transfer from Europe to Jordan Improve competitiveness of the Euro. & Jord. Biopharma. industry Provide worldwide market opportunity for therapeutic vaccine products Create new high-tech job opportunities… In B1 Give facts and figures related to the problem List project objectives clearly: “in order to ... the following orbjectives are proposed in this grant 1, 2, 3, n” Link to EC program objectives B1 Be relevant to the specific objectives of the Call

B2 Implementation 2.1. Management structure and procedures 2.2 individual participants 2.3. Consortium as a whole 2.4. Resources to be committed Key benefits of working together in this consortium Complementary resources Role along value chain Complementary expertise Critical mass at EU level B

B2 Example project Management & Organisation Project Advisory Committee Project Board, WP leaders, all partners Protocol development Team Working Groups (per work package) Coordinator Eur. Commission

B2 Governance structure Project Coord. / Exec. Committee Governance objective: To ensure smooth project implementation and achievement of the project goals by: Progress control Coordination of activities Quality control Sound administration PC / ExCom Objective: To ensure effective decision making and quality control Ultimate decision making body Composed of representatives of all project partners (some observers are possible) Effective decision making procedure (incl. crisis resolution) Examples of decisions: grant agreement (contract) amendments, redistribution of resources, approval of deliverables, etc.

B3 IMPACT 3.1 Expected impacts listed in the work pg Describe how your project will contribute towards the expected impacts listed in relation to the topic(s) in question Mention steps needed to bring these impacts Explain why this contribution requires a European (rather than a national or local) approach Indicate how account is taken of other national or international research activities Mention any assumptions and external factors that may determine whether the impacts will be achieved => don’t forget to describe exploitation & dissemination of the results and how you intend to protect your IPR, publication policies, etc

B3 Impact example State of art : How the proposed project will enhance it Size of the Market (patients, companies, sales figures, economic loss figures) Commercialisation potential (market share, license-out or own production, value growth, jobs, retention of key experts) Other stakeholder benefits (cost benefits, better treatment adherence, less side effects, public awareness, policy advisory reports) Added value to European Level (jobs, experts, economic growth, competitiveness through unique products) Link to deliverables

B4 Ethical Issues http://cordis.europa.eu/fp7/ethics_en.html Detailed information sheets: consent, embryos, privacy, animals, research involving developing countries, dual use available Describe any ethical issues that may arise in the proposal (use of sensitive resources, stem cell, etc.) Explain benefit and burden of experiments and effects on research subject Ethical Issues table PLUS free text No page limit – can be 20, 30 pages or more

Budget preparations... “ My colleague will determine whether we need to plan 8 or 10 weeks for this activity” http://www.finance-helpdesk.org

Two types of activities Content oriented activities: Study, development, evaluation, distribution, etc. General communication (e.g. conference, website) Usually split down in separate work packages Management related activities: Specific communication (e.g. grant agreement negotiation, knowledge transfer) Organisation of meetings Monitor progress Reporting

Full Cost Flat rate system - All personnel (%) - Working expens. - Equipment - Travel, etc. Subcontracting Direct costs: x 60% = Overhead For Academia and SME only; need to justify = total EC funding x 75% = EC contribution to direct costs

Full Indirect Cost system - All personnel - Working expens. - Equipment - Travel, etc. Subcontracting Direct costs = actual Overhead Indirect costs X 75%= EC contribution to direct costs

Audit certificates WHAT: document provided by an external auditor certifying that the costs claimed meet the requirements established by the project contract WHY: Commission uses the audit certificate as an assurance mechanism to make sure that funds are spent correctly WHO: auditor must be independent of contractor and qualified to carry out such audits EXCEPTION: Public bodies may choose a public officer who may be an employee of the institution but must not have been involved in the setting up of the financial forms and who must be authorised by a national or regional authority to carry out audits Methodology audit CFS: Certificate on the Financial Statements only if EC contribution is reaching €375k for this participant, otherwise each time the accumulated EC contributions reaches it

Evaluation: the entire process See Guide for applicants Register yourself as an expert!

Evaluation criteria in FP7 Evaluation criteria applicable to Collaborative project proposals in FP7 S/T QUALITY “ Scientific and/or technological excellence (relevant to the topics addressed by the call)” IMPLEMENTATION “ Quality and efficiency of implementation and management” IMPACT “ Potential impact through the development, dissemination and use of project results” Soundness of concept, and quality of objectives Progress beyond the state-of the-art Quality and effectiveness of the S/T methodology and associated work plan Appropriateness of the management structure and procedures Quality and relevant experience of the individual participants Quality of the consortium as a whole (including complementarity, balance) Appropriateness of the allocation and justification of the resources to be committed (budget, staff, equipment) Contribution, at the European [and/or international] level, to the expected impacts listed in the work programme under the relevant topic/activity Appropriateness of measures for the dissemination and/or exploitation of project results, and management of intellectual property.

Rules for scores and comments Individual marks from 0 to 5 5 = Excellent, the proposal successfully addresses all relevant aspects of the criterion in question. Any shortcomings are minor 4 = Good, the proposal addresses the criterion well, although certain improvements are possible 3 = Fair, while the proposal broadly addresses the criterion, there are significant weaknesses that would need correcting 2 = Poor, there are serious inherent weaknesses in relation to the criterion in question 1 = Very poor, the criterion is addressed in a cursory and unsatisfactory manner 0 = FAIL, the proposal fails to address the criterion under examination or cannot be judged due to missing or incomplete information Threshold for individual criteria is 3 Overall threshold (sum of three individuals) is 10

Divide efforts over the 3 evaluation criteria (not only the scientific element) Think of the finishing touches which signal quality work: clear language, well-organised contents and structure (Part B), useful and understandable diagrams, no obvious paste-ins, no numbers which don’t add up, no missing pages… Make it easy for the evaluators to give you high marks. Don’t write too little, cover what is requested Don’t write too much Don’t leave them to figure out why it’s good, tell them why it’s good Leave nothing to the imagination Some recommendations

Project Life Cycle: reporting requirements Activity Report Audit report (form C) Management Report

Payments & cash-flow No lump sums (except for some MCA and NoE) Pre-financing after the signature of the GA All interim payments are based on Amounts already spent in previous reporting periods Planned costs of the next reporting period, upon approval of annual reports, to avoid negative cash-flow Final payment only AFTER acceptance of Final report

Reporting and Pre-financing € Year 1 Year 2 Start GA signed Report Final Report Approval Final approval < 80% of first 18 months < 80% of rest Last 20% Project duration

Important Contract documents Project contract – ( Grant Agreement ) total funding, pre-financing, reporting schedule Annex I to contract – project work plan, incl. distribution of budget on partners and cost categories Annex II to contract – General Conditions for project implementation (incl. Finances, IPR, etc.) (further Annexes as appropriate: i.e. MCA) http://cordis.europa.eu/fp7/find-doc_en.html Financial Guidelines Guidance notes on Negotiation Guidance on Audit certificates Reporting Guidelines

European Framework Programme Work Programme 2011 STRD FP7 KBBE Coaching Workshop

Calls 2011-5 ERANET €44.61m KBBE €240.27m (91.11+70.08+70.58+6.5) Ocean €14m, results April 2011, GA end 2011 Evaluation results Mar-Apr11, GA end 2011 http://cordis.europa.eu/fp7/dc/index.cfm

KBBE Funding Schemes & Minimum participation conditions CP At least 3 independent legal entities, each of which is established in a MS or AC, and no 2 of which are established in the same MS or AC SICA At least 4 independent legal entities. Of these, 2 must be established in different MS or AC. The other 2 must be established in different international cooperation partner countries (ICPC) CA At least 3 independent legal entities, each of which is established in a MS or AC, and no 2 of which are established in the same MS or AC SA At least 1 independent legal entity

2011 Work Programme Objective Building a European Knowledge Based Bio-Economy* by bringing together science, industry and other stakeholders, to exploit new and emerging research opportunities that address social, environmental and economic challenges: the growing demand for safer, healthier, higher quality food and for sustainable use and production of renewable bio-resources , the increasing risk of epizootic and zoonotic diseases and food related disorders ; threats to the sustainability and security of agricultural, aquaculture and fisheries production ; and the increasing demand for high quality food, taking into account animal welfare and rural and coastal context and response to specific dietary needs of consumers. * The term ‘bio-economy’ includes all industries and branches of the economy that produce, manage or otherwise harness biological resources (and related services, supply or consumer industries), such as agriculture, food, fisheries and other marine resources, forestry , etc.

Context, approach for call FP7-KBBE-2011-5 1. Primary production mitigating and adapting to climate change 2 . Greening the industry 3. Food security and safety for Europe and beyond 4. A socially inclusive and healthy Europe 5. Oceans for the future ERA dimension (ERA-NETs) Joint Programming initiatives in coordination with ENV Cross thematic cooperation: Ocean of tomorrow (marine sciences and technologies) Innovation: dissemination and take-up of research results, SME participation sometimes mandatory International collaboration Socio-economic impact Gender issues International cooperation encouraged (SICAs mandatory ICPC participation)

Twinning The Commission reserves the right to ask the coordinators of FP7 projects, during the grant agreement negotiations, to include collaboration activities with projects financed by these third countries . The costs of these activities are expected to be approximately 1% of the total European Union contribution to these projects. Parallel funding is expected from the related research programmes in the third countries for counterparts projects.

2.1 Sustainable production and management of biological resources from land, forest and aquatic environments

Area 2.1.1 Enabling research 2.1.1 01: Promoting conifer genomic resources - CP IP - Max. €6m 2.1.1 02: Integrated approach to studying effects of combined biotic and abiotic stress in crop plants - CP SM - Max. €3m - 15% to SMEs 2.1.1 03: Efficiency of ruminant digestive systems and reduction of the ecological footprint through a combination of systems biology, 'omics' and nutrition - CP IP - Max. €6m 2.1.1 04: Sustaining and managing forest tree genetic resources - CP SM - Max. €3m 2.1.1 05: Deepened and enlarged European cooperation in the area of Molecular Plant Sciences - ERA-NET - CA - Max. €2m - ERANET

Area 2.1.2 Increased sustainability of all production systems (agriculture, forestry, fisheries and aquaculture); plant health and crop protection 2.1.2 01: Sustainable management of agricultural soils in Europe for enhancing food and feed production and contributing to climate change mitigation - CP SM – 2 - Max. €3m 2.1.2 02: Reducing mineral fertilisers and chemicals use in agriculture by recycling treated organic waste as compost and bio-char products - CP SM – 2 - Max. €3m - 20% to SMEs 2.1.2 03: Development of cover crop and mulch systems for sustainable crop production - CP SM - Max. €3m - 15% to SMEs 2.1.2 04: Translating knowledge on flowering time to improve breeding efficiency - CP SM - Max. €3m - 20% to SMEs 2.1.2 05: Root signalling, growth and development under abiotic stress conditions - CP SM – 2 - Max. €3m - 10% to SMEs 2.1.2 06: Strategies to replace copper-based products as plant protection products in low input and organic farming systems - CP SM 2 - Max. €3m - 20% to SMEs

Area 2.1.2 Increased sustainability of all production systems (agriculture, forestry, fisheries and aquaculture); plant health and crop protection 2.1.2 07: Preserving the multifunctionality of European Mountain forests - CP SM - Max. €3m - 15% to SMEs 2.1.2 08: Forest Research in the Mediterranean Region – ERA-NET - Mandatory ICPC (Mediterranean partner countries) - CA - Max. €2m - ERANET with ICPC 2.1.2 09: Beyond Maximum Sustainable Yield (MSY): defining management targets and their consequences - CP IP - Max. €5m - 15% to SMEs - duration 4 years 2.1.2 10: Socio-economic effects of the main management principles of the new Common Fishery Policy (CFP): impact of new policy framework and opportunities for the fishing sector to develop self- and co-management - CP SM - Max. €3m - 15% to SMEs - duration 3 years 2.1.2 11: Aquaculture feeds and fish nutrition: paving the way to the development of efficient and tailored sustainable feeds for European farmed fish - CP IP - Max. €6m - 15% to SMEs - duration 4 years

Area 2.1.3 Optimised animal health, production and welfare across agriculture, fisheries and aquaculture 2.1.3 01: New/next generation of researchers for Neglected Zoonoses at the animal-human interface – Mandatory ICPC - CA - Max. €2m - 15% to SMEs - 3 MS or AC and 3 ICPC (2 from Africa) 2.1.3 02: Development of field tests for rapid screening of pathologies as well as simple laboratories tests in animals - CP SM - Max. €3m - 50% to SMEs 2.1.3 03: European interprofessional network addressing zoonotic diseases transmitted via companion animals - SA 3 - Max. €1m 2.1.3 04: Management and control of increased livestock helminths parasite infection risks due to global changes - CP SM - Max. €3m - 15% to SMEs 2.1.3 05: Animal health and welfare – ERA-NET - CA - Max. €2m - ERANET 2.1.3 06: Development of next generation European system for cattle evaluation - SMEs - Max. €3m - 3 SMEs from 3 MS of AC

Area 2.1.4 Socio-economic research and support to policies 2.1.4 01: Coordination action in support of the implementation by participating States of a Joint Programming Initiative on 'Agriculture, Food Security and Climate Change - CA - Max. €2m - JPROG - 3 MS or AC and no 2 in same MS or AC 2.1.4 02: Strengthening the impact of fisheries related research through dissemination, communication and technology transfer - SA - Max. €1m 2.1.4 03: Feasible and cost-effective crop-specific coexistence measures, labelling, and traceability requirements - CP SM - Max. €3m - 15% to SMEs 2.1.4 04: The CAP and landscape management - CP SM - Max. €1.5m 2.1.4 05: Data network for better European organic market information - CP SM - Max. €1.5m - 15% to SMEs 2.1.4 06: Towards land management of tomorrow – Innovative forms of mixed farming for optimized use of energy and nutrients - CP SM – 2 - Max. €3m - 25% to SMEs 2.1.4 07: Role of aquaculture in improving food security and eradicating poverty worldwide – Mandatory ICPC - CA - Max. €1m - 3 MS or AC and 3 ICPC - Eligible ICPC LIFDCs

Area 2.1.5 "The ocean of tomorrow" call - Joining research forces to meet challenges in ocean management OCEAN.2011-1 Multi-use offshore platforms - CP - 3 - Max. €14m OCEAN.2011-2 Marine microbial diversity – new insights into marine ecosystems functioning and its biotechnological potential - CP IP - Max. €9m OCEAN.2011-3 Assessing and predicting the combined effects of natural and human-made pressures in the Mediterranean and the Black Sea in view of their better governance - CP IP SICA - Max. €13m - 3 MS or AC and 4 ICPC, among which 2 MPC and 2 ICPC of the EU Black Sea Synergy OCEAN.2011-4 Knowledge-base and tools for regional networks of MPAs, integrated management of activities together with assessment of wind energy potential in the Mediterranean and the Black Sea - CP IP SICA - Max. €9m - 3 MS or AC and 4 ICPC, among which 2 MPC and 2 ICPC of the EU Black Sea Synergy

Activity 2.2: Fork to farm: Food (including seafood), health and well being

Area 2.2.1 Consumers Area 2.2.2 Nutrition 2.2.1 01: Strategies for improving communication between social and consumer scientists, food technology developers and consumers - SA - Max. €1m 2.2.2 01: Development of functional foods and ingredients - CP IP - Max. €6m - 35% to SMEs 2.2.2 02: New technologies and tools and their potential application to nutrition research - CP IP - Max. €6m 2.2.2 03: Long-term influence of early nutrition on health - CP IP - Max. €9m 2.2.2 04: Translation mechanisms for targeting interventions on micro-nutrients – Mandatory South Asia and South East Asia - SA - Max. €2m - 3 MS or AC and 3 ICPC South Asia and South East Asia

Area 2.2.3 Food processing 2.2.3 01: Sustainable cleaning and disinfection technologies - CP SM - Max. €3m - 35% to SMEs 2.2.3 02: Food Factory of the Future – Design Study - SA - Max.€2m 2.2.3 03: Advanced and flexible technologies for active, intelligent and sustainable food packaging - CP SM – 3 - Max. €3m - 35% to SMEs 2.2.3 04: Satiety control through food structures made by novel processing - CP IP - Max. €6m - 35% to SMEs 2.2.3 05: Processed foods with lower salt, fat and sugar content - CP SM – 2 - Max. €3m - 35% to SMEs

Area 2.2.4 Food quality and safety Area 2.2.5 Environmental impacts and total food chain 2.2.4 01: Safety and quality of ready-to-eat foods - CP SM – 3 - Max. €3m - 35% to SMEs 2.2.4 02: Pan-European Total Diet Study - CP IP - Max. €6m 2.2.5 01: Environmental sustainability in the European food and drink chain - CP SM – 2 - Max. €3m - 35% to SMEs 2.2.5 02: Reducing post-harvest losses for increased food security – SICA - CP SM for SICA – 2 - Max. €3m - 3 MS or AC and 3 ICPC 2.2.5 03: Food science and the retail sector: a platform for preparing the effective integration of research findings within innovative concepts and applications - SA - Max. €1m

Area 2.2.6 European Research Area 2.2.6 01: Coordination action in support of the implementation by participating States of a Joint Programming Initiative on ‘A Healthy Diet for a Healthy Life – Joint Programming Initiatives (JPI) - CA - Max. €2m - JPROG - 3 MS or AC and no 2 in same MS or AC 2.2.6 02: ERA-NET on sustainable food production and consumption - CA - Max. €2m - ERANET

Activity 2.3: Life sciences, biotechnology and biochemistry for sustainable non-food products and processes

Area 2.3.1 Novel sources of biomass and bioproducts Area 2.3.2 Marine and fresh-water biotechnology (blue biotechnology) 2.3.1 01: Plant photosynthetic efficiency: from a C3 to a C4 system - CP IP - Max. €9m - 25% to SMEs 2.3.1 02: Perennial grasses: optimising biomass production – SICA - CP SM for SICA – 3 - Max.€3m - SICA - 2 MS or AC and 2 ICPC - 25% to SMEs 2.3.2 01: Marine biotechnology ERA-NET preparatory action - CA - Max. €1m OCEAN.2011-2 Marine microbial diversity – new insights into marine ecosystems functioning and its biotechnological potential - CP IP - Max. €9m

Area 2.3.3 Industrial biotechnology: novel high added-value bio-products and bio-processes Area 2.3.4 Biorefinery 2.3.3 01: Deepened and enlarged European cooperation in the area of Industrial Biotechnology - ERA-NET - CA - Max. €2m - ERANET 2.3.3 02: Biocatalysis for chiral compounds - CP IP - Max. €6m - 25% to SMEs 2.3.3 03: Cellular, metabolic and genetic engineering for novel compounds - CP SM – 2 - Max. €3m - 25% to SMEs 2.3.4 01: BioWASTE – Novel biotechnological approaches for transforming industrial and/or municipal biowaste into bioproducts – SICA - CP SM for SICA - 3 - Max. €3m - SICA – 2 MS or AC and 2 ICPC - 25% to SMEs 2.3.4 02: Towards a sustainable bio-industry – Biotechnology for renewable chemicals and innovative downstream processes - CP IP - Max. €9m - 25% to SMEs

Area 2.3.5 Environmental biotechnology Area 2.3.6 Emerging trends in biotechnology 2.3.5 01: GM crops in the EU – systematically assessing environmental and economic impacts - CP IP - Max. €6m 2.3.6 01: Increasing the accessibility, usability and predictive capacities of bioinformatics tools for biotechnology applications - CP SM - 3 - Max. €3m - 25% to SMEs 2.3.6 02: Supporting the development of Bioinformatics Infrastructures for the effective exploitation of genomic data: Beyond health applications - CA - Max. €1m 2.3.6 03: Towards standardisation in Synthetic Biology - CP IP - Max.€6m 2.3.6 04: Applying Synthetic Biology principles towards the cell factory notion in biotechnology - CP SM - 2 - Max. €3m 2.3.6 05: Ensuring the safety of Synthetic Biology applications - CA - Max. €1m 2.3.6 06: Synthetic Biology– ERA-NET - CA - Max. €2m - ERANET

Activity 2.4: Other activities 2.4.1 2011.4-01: Networking of KBBE relevant ERA-NETS - CA - Max. €500k 2.4.2 2011.4-02: Support to European Commission (EC) activities related to international co-operation with Australia-Canada-New Zealand and with the USA - SA - Max. €1.5m - duration 3 years 2.4.3 2011.4-03: Communication of research results - SA - Max. €2m - duration 3 years 2.4.4 2011.4-04:Energy Efficiency in Agriculture - CA - Max. € 500k 2.4.4 2011.4-05: EU – India Partnering Initiative on biomass production and biowaste conversion through biotechnological approaches – Mandatory India - CA - Max. €1m - 3 MS or AC and 1 India - duration 3 years 2.4.4 2011.4-06: Bio-Economy Promotion - SA - Max. €1m - duration 2 year

Other actions Evaluations Appointed external experts will be used for the evaluation of project proposals - CSA evaluator - €1.7m Monitoring and review Appointed independent experts will be used to review FP-6 and FP-7 projects . - CSA expert-reviewer - €500k Study Study on ‘Forward looking activities to support the identification of grand challenges and the corresponding priorities for research and innovation in the food area’ - CSA framework - €200k Groups of independent experts Expert group will be invited to provide recommendations for future trends and challenges of the bio-economy. - CSA expert group members - €100k Groups of independent experts Expert group will be invited to provide recommendations for future trends and challenges in the field of food traceability - CSA expert group members - €50k Conferences Foresight Stakeholder Conference – A stakeholder conference will be organised to disseminate the findings and reflect upon the long-term research needs from the SCAR 3 rd Foresight analysis. - CSA procurement

Evaluation, criteria, scores, thresholds, no weighting Criteria Minimum threshold S/T quality 3/5 Implementation 3/5 Impact 3/5 Overall threshold required 10/15

Exercises Select all the topics of interest to you in the WP Pick up your 2 favourite ones Summarise your understanding of the topic to the workshop participants

European Framework Programme Opportunities for collaboration STRD FP7 KBBE Coaching Workshop

Success will depend on mobilisation of actors

Exercise, the elevator pitch Elevator Pitch A term comparing the time an entrepreneur has to gain the interest of a venture capitalist for his business idea with an elevator ride . An elevator pitch (or elevator speech ) is a brief overview of an idea for a product, service, or project. The pitch is so called because it can be delivered in the time span of an elevator ride (say, thirty seconds or 100-150 words). The term is typically used in the context of an entrepreneur pitching an idea to a VC to receive funding. Venture capitalists often judge the quality of an idea and team on the basis of the quality of its elevator pitch, and will ask entrepreneurs for the elevator pitch to quickly weed out bad ideas. 5 tips: Figure out what is unique about what you do: The whole idea behind a great elevator pitch is to intrigue someone. It's an ice-breaker and a marketing pitch — all rolled into one. Your elevator pitch must have a hook. Make it exciting: A superior elevator pitch increases your heart rate. It speaks to who you really are and what excites you about your business. It has integrity. What is it about your business that really motivates you? Keep it simple: A good elevator pitch doesn't try and be all things to all people. Rather, it conveys a clear idea in a short amount of time. It might be a few sentences, but no more than a paragraph or so. Keep it under 30 seconds. Write it down: Use the guidelines above and take a stab at it. Write down your pitch, say it out loud, re-write it, and then re-write it again. Practice, and the practice some more: The first few times you try out your elevator pitch may be a bit uncomfortable, but it gets easier. After a while, it will become second nature to you, and when it does, you will be glad you practiced.

Exercise continued Review of partner search forms Prepare your elevator pitch Prepare a partner request pitch Each workshop participant presents its elevator pitch and partner request pitch in front of the group, in English for 5-10 minutes maximum

CORDIS Find project partners tool Only 7 Jordanian partners registered Al-Hussein Bin Talal University Gazelle Agricultural Co. Higher Council for Science &Technology (HCST) Jerash Private University Jordan University of Science & Technology Nat. Centre for Research & Extension (NCARE) University of Jordan Advertise your partnering needs Publish and update your profile and expertise  Inform about your proposal ideas

Use the 17 ERA-NETs ERA-NET Plant Genomics ERA-NET ACENET (applied catalysis) ERA-NET Bioenergy ERA-NET ERASysBio (incl. SysMO) ERA-NET EuroTrans-Bio (biotech SMEs) ERA-NET Industrial Biotechnology ERA NET on Nanosciences (NanoSci-ERA) ERA NET on Nanomedicine (to come) ERA-NET WoodWisdom-Net ERA-NET BiodivERsA ERA-NET ARD Agriculture Research Development ERA-NET CORE-ORGANIC ERA-NET SAFEFOODERA ERA-NET Marifish ERA-NET EUPHRESCO ERA-NET ARIMNet

Search for past funded projects using CORDIS 185 KBBE projects in DB (coordinators, partners) Catalogues of projects Past FP6 projects DB Look for serial winners Identify topics of interest to your organisation

List of EC SO per topic for call is published on CORDIS National KBBE NCPs are the best source of information for joining a proposal consortium or future partners Get support from EC scientific officers and NCPs Ministria e Bujqësisë, Ushqimit dhe Mbrojtjes së Konsumatorit (Albania) AL Austrian Research Promotion Agency AT University of East Sarajevo (Bosnia and Herzegovina) BA BEA - Brussels Enterprise Agency BE FNRS - Fonds National de la Recherche Scientifique BE IWT - Instituut voor de aanmoediging van innovatie door Wetenschap & Technologie in Vlaanderen BE STIS (Scientific and Technical Information Service) BE UWE - Union Wallonne des Entreprises BE Bulgarian Academy of Sciences BG Plovdiv University BG Rousse University "Angel Kanchev" BG Technical University BG University of Food Technology BG Euresearch CH Research Promotion Foundation CY Academy of Sciences of the Czech Republic CZ PT-DLR/PTJ DE Agency of the Culture, Education, Research & the Church DK EuroCenter - Danish Agency for Science, Technology and Innovation DK ARCHIMEDES FOUNDATION EL

Mapping of the main KBBE actors (NCPs) Bionova EL ISERD - Israel Europe R&D Directorate EL CDTI ES INIA ES TEKES (Finnish Funding Agency for Technology and Innovation) FI ACTIA - Association de Coordination Technique pour l'Industrie Agroalimentaire FR INRA - Institut National de la Recherche Agronomique FR Ministry of Science, Education and Sports (Croatia) HR National Office for Research and Technology HU Department of Agriculture and Food IE RANNIS (Iceland) IS APRE - Agenzia per la Promozione della Ricerca Europea IT ARIT - Agency for Research, Innovation and Technology LT LUXINNOVATION EIG - National Agency for Innovation and Research LU University of Latvia LV Faculty of Veterinary Sciences (Macedonia) MK Agency for International Scientific, Educational, Cultural and Technical Cooperation of Montenegro MO Malta Council for Science and Technology MT Agentschap NL The Research Council of Norway NO The Institute of Fundamental Technological Research PAS (Poland) PL Instituto de Biologia Experimental e Tecnológica PT Ministry of Science, Technology and Higher Education PT Institute of Food Bioresources RO University of Agronomic Sciences and Veterinary Medicine RO Ministry of Science (Serbia) RS The Swedish Research Council for Environment, Agricultural Sciences and Spatial Planning, FORMAS SE VINNOVA / Europaprogrammen (Sweden) SE Ministry of Higher Education, Science and Technology (Slovenia) SI Slovenská pol'nohospodárska univerzita SK TUBITAK TR BBSRC - Biotechnology and Biological Sciences Research Council UK Beta Technology Ltd. UK Defra - Department for Environment, Food and Rural Affairs UK Food Standards Agency UK

Use the Commission Directorate General for Research organisation chart and go deeper to identify your contacts Email! firstname.surname@ ec.europa.eu

Subscribe to EU newsletters and magazines Europa mailing lists http://ec.europa.eu/coreservices/mailing/index.cfm?serviceid=1187 Environmental technologies, Genomics news, Euraxess newsletter, ETP NL, KBBE and civil society org., Poverty related diseases, research*eu, SME Update, What’s new in research weekly Manage your subscriptions and orders to research*eu publications https://webgate.ec.europa.eu/publications/surveys/DG/RTD2/rtd-adr_en.html?qd_115=EN Research*eu magazine (10/Y on scientific excellence, research*eu results (10/Y on EU-funded projects), research*eu focus (specific research topics) Register to CORDIS news https://cordis.europa.eu/sur/index.cfm?fuseaction=Reg.UserRegistration Cordis express, RSS (Really Simple Syndication) information feeds, Cordis Wire press releases, Email notification service for publications, etc.

Look for national MS initiatives of relevance

Use networks, events, sector associations, etc.

Watch for event sin Brussels (LoP)

Final remarks Use your scientific network of course Watch for your peers publications Prepare an email dossier presenting your entity and expertise, your offer of service, your request for participating in an EU activity and DISSEMINATE

Closing or the beginning? Individual counselling session to discuss your needs individually – on site visits possible Objective 1: To fit your ideas to the call published in July 2010 for projects end 2011 Objective 2: Agree on actions to identify and contact partners Conclusion: success rate is ~10-20%, keep trying, improve your network of contacts, learn from experience. Good luck! [email_address]

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