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formal letter writting
- 1. Welcome to mypower point presentation this presentation is presented by Aayushi kumari Hope you will like and enjoy this presentation
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- 3. What is letter? “Awritten or printed communication to a person or organization is called letter • There are two types of letter 1. Formal letters 2. Informal letters • Formal letters:- A business letter is a letter from one company to another, or between such organizations and their customers, clients, or other external parties • Informal letters:-An informal letter is a letter that is written in a casual manner. You can write to them to cousins, relatives, friends or family.
- 4. How to makea letter effective? • Always start writing a letter from top left corner. • Always leave a gap between each particular information. • Write a informal letter in a good handwriting as it is an official letter which may be shown publicly.
- 5. Correctformatof informal letter 1)Sender’s address 2) Date (dd-mm-yyyy ) 3) Receiver's designation and address 4) Subject (not very long , one line statement only) 5) Salutation 6) Content 7) Yours Truly 8) Signature and name
- 6. content • First paragraph •The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc. The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organizing it in a clear and logical manner rather than expanding too much. • Last paragraph • The last paragraph of a formal letter should state what action you expect the recipient to take to refund, send you information, etc.
- 7. Example 50-C Pushp Vihar NewDelhi 5th May 2021 The Editor India Today New Delhi Subject – Ban poly bags Sir through the columns of your esteem newspaper I wish to draw your kind attention towards the problem o using poly bags poly bags don’t decompose instead they choke the drainage system most animals eat these poly bags and dies in long run , if they were burned their smells pollutes the atmosphere I wish that people in their own interest and in the interest of Mother Earth they woke up and stop using poly bags. I hope through your daily newspaper this matter will be concerned and highlighted and will make some effort to overcome this problem Yours Truly Kavita Khanna Sender‘s address date Receiver’s address and designation subject salutation C O N T E N T Signature or name
- 8. Letter Mechanics • PronounThe use of personal pronouns is important in letters , I, he, she, it, we, they, you • In a letter, do not refer to yourself in the third person by using “the writer” • It is perfectly natural and appropriate to refer to yourself as I and to the reader as you.
- 9. Other things toremember • Be Focused. • Writeconciseandpurposefulletter • Donot writeconfused,overlongletter. • Donot berude. • Donot tryto impresswithyourwriting.i.e.Please, veryveryverythankyou
- 10. Typesof informal letter •Letter to the editor • Letter for inquiry • Letter for complaining • Letter for placing an order • Letter to the principal • Letter to request • Letter for jobs , admissions etc. In this presentation we will understand the letter for placing an order
- 11. Placinganorder • In thistype of informal letter we write the letter to the manages or sales manager of any organization for placing an order for some objects. • These object can be related to any department i.e. hospital,schools,academy,sports,stationary,electr ical appliances,etc. • While writing an letter for placing an order the order must be in relevant quantity not too much high and not too much low. • We have to write our three to four terms and condition about purchasing , discount , status of items.
- 12. • You areNisha music teacher of St. Joseph Convent School Kanpur you need some musical instrument for the school place an order to the sales manager music gallery Civil Line Kanpur St. Joseph Convent School Kanpur 5th May 202 The sales manager Music Gallery Civil Lines Kanpur Subject - placing an order for musical instruments Sir I wish to place an order for some musical instrument for our school the list is given below terms and conditions: payment should be made by cheque only , the above items must reach us in proper condition latest by 30th above item should have two years guarantee card thank you for your cooperation. Yours Truly Nisha (Music teacher) Name of item Quantity Harmonium 20 Tabla 10 Piano 30 Guitar 25
- 13. You are missMonika the sport instructor in Army Public School Agra the principal has asked you to place an order for buying necessary Sports Equipment required for the school you decide to place an order to Sethi Sports Jalandhar write a letter placing an order for the same Army Public School Agra 5th April 2021 the sales manager Sethi Sports Jalandhar Subject- placing an order for the sports equipment for the school Sir as per our telephonic conversation dated 3rd I wish to place an order for sports equipment for our school the list is given below we request you to give 15% discount on the purchase of the Sports Equipment and a for the 10% discount that is usually granted to the institutional buyers kindly ensure that all the items are in good condition and must reach us in good condition by 20th please let us know the mode of payment as well as thank you for your cooperation. Yours Truly Monica (Sports instructor) Name of the item Quantity Hockey sticks 36 Football 25 Soccer balls 34 Skipping ropes 25