The document provides information about letter writing, including the two main types of letters (formal and informal), the typical structure of a letter, salutations and subscriptions used for different relationships, and dos and don'ts for writing letters. It gives examples of salutations like "Dear mother" and subscriptions like "Yours affectionately." It also provides a sample formal job application letter with heading, salutation, body, signature, and enclosed biodata.

1. LETTER WRITING
By:- Pritam Sutradhar
ID:-14ATUA011
BBA(Finance)
ICFAI UNIVERSITTY,TRIPURA

2. INTRODUCTION
 Letter is an important means of
communication by which the messages are
conveyed from one place to another. There are
ordinarily 2 kinds of LETTERS.

3. THE 2 TYPES OF LETTER ARE:
FORMAL
LETTER
• Letters include letters
to teachers, officers and
newspapers
• Letters include
complaints to polices,
job applications etc.
INFORMAL
LETTER
• Letters include private
letters to relations,
friends and notes of
invitations.

4. Every letter has 6 important steps.
These are:-
 The heading consisting of your own address, the date,
and the receiver’s address. Everything should be done
on the right hand side of the letter.
 After the receiver’s address, subject of the letter
should be written.
 The salutation i.e. Courteous greeting.
 The body of the letter: contents or the message.
 Subscription- courteous leave taking or conclusion.
 Writer’s name- signature.

5. VariousformsofSalutationsandSubscriptions
Salutations : Subscription:
 To parents, Brothers,
Sisters and Relations:
Dear or My dear
Mother/Father
Dear or My dear
Brother/Sister
Dear or My dear
Uncle/Aunt.
 Your loving son/daughter
 Yours affectionately
 Yours loving brother/sister
 Yours affectionately
 Yours affectionate
nephew/niece
 Yours affectionately

6. SALUTATIONS:
SUBSCRIPTIONS:
 To teachers, Principal,
Manager, Editor :
Respected teacher
Respected Principal
The Manager/ Sir /
Madam
The Editor Sir / Madam
Yours affectionately
Yours respectfully
Yours truly
Yours faithfully

7. DO’S FOR WRITING A LETTER
 Always use a full sheet of paper for your letters;
never a half sheet despite its economy
 Give every subject its own paragraph.
 Letters should always be handwritten;
 Always match the style of writing to the letter type
of letter being written; i.e. a formal letter should
be polite but distant in tone.
 Fold your letter correctly the first time, never
attempt to refold.
 Read the letter over carefully before sending it.
There should be nothing wrong in the formal letter.

8. DONT’S FOR WRITING A LETTER
 Never write an anonymous letter. It is the sign of a coward.
Anyone who receives such a letter should not give any
consideration to its content.
 Never write personal conversation on a postcard as they are
considered a "cheap" version of a letter.
 Formal letters should never be written on lined paper.
 Never use underlining in a letter to further emphasize your
meaning.
 Do not abbreviate; abbreviation is the sign of hasty writing.
 Do not erase or cross out misspelled words in a letter
 Avoid the "postscript" in everything but the most friendly letter.
 Do not write missed thoughts in the letter's margins. Place them
on a separate page.
 Donot use any kind of slang languages.

9. Lets’s have a glimpse on the
DO’S AND DONT’S again

10. LET US GO FOR AN EXAMPLE TO SEE
HOW TO WRITE A FORMAL LETTER
 QUESTION : Write a job letter to the
General Manager of Infosys India,
Bangalore for the post of Assistant
Manager in response to his advertisement
in the National daily.

11. PB 710, Alpine Eco Apartment
Outer Ring Road, Doddenakundi
Marathalli, Bengaluru : 560037
11th September, 2015
The General Manager
Infosys India Private limited
Ecospace Tech Park; Bellanduru
Bengaluru : 560020
Subject: Application for the post of Assistant Manager in your Multinational Company.
Sir,
In response to your advertisement in the national DailyTheTimes of India (2nd September,
2015) for the post of Assistant manager in your multinational company. I am writing this
application to you and requesting you to consider it as my job application form. I am a very
workholic person , with friendly behaviour. I am too much honest for my work am disciplined
too. I am always on time to get to my office. A consideration of this application is highly
expected by me and I believe you will employ me as an employee in your company. I’ll
waiting for my interview call.
Biodata enclosed.
Yours truly
Amit Kumar

12. BIODATA:
 Name: Sanjeev Kumar
 Father’s Name: Pavan Kumar
Address:PB 710, Alpine Eco Apartment, Outer Ring Road, Doddenakundi, Marathalli, Bengaluru
 Pincode: 560037
 City: Bengaluru
 State: Karnataka
 Marital Status: Single
 Qualifications
BOARD CLASS YEAR PERCENTAGE
 CBSE X 2004 93
 CBSE XII 2006 91
 BTECH (CSE) 2010 90
ICFAI UNIVERSITY
 MBA(MARKETING) 2012 88
IIM BENGALURU
 Work experience: 2-3Years

13. THANK YOU