The document provides information about the finance department and their responsibilities which include handling employee wages, petty cash, paying suppliers, and receiving money from customers. It also discusses tasks related to invoicing customers, issuing credit notes for returned goods, and sending statements with payment information. The document contains examples of an invoice and credit note forms and instructs the reader to complete tasks related to entering information into spreadsheets.

1. Finance Department

2. The department responsible for all of the money coming into the business and going out of the business. This includes: Employee wages, petty cash, paying suppliers and receiving money from customers.

3. The finance department will check with other departments to ensure financial information is correct. The finance department at Nintendo for example would do the following: > Check with the sales department that consoles and games have been paid for by their customers like Game, Argos etc. > Check with the purchases department that materials needed to build consoles & accessories are paid for by Nintendo.

4. INVOICE : Information about goods bought and informs the buyer how much is due. (BILL) eg Nintendo invoicing Game CREDIT NOTE: Information provided about the cost and reason for returning goods. eg ‘Game’ returning goods to Nintendo

5. STATEMENT: Provides regular information on goods bought, returned and payments made. eg Game/Argos receive a statement from Nintendo. CHEQUE: A cheque is used to make payment for goods. eg Game/Argos will pay Nintendo for goods bought.

6. Task Time 1 You are working in the finance department for the company “ Christmas Crackers” and have been asked to read the e-mail you have been sent. Using the worksheets you have been given complete the following tasks: Task 1a and 1b Task 2a and 2b

7. INVOICE Christmas Crackers 76 Smith Street GLASGOW G44 5KP e-mail [email_address] Telephone: (0141) 989 8989 Fax: (0141) 989 8999 Invoice Number 000821 To: CHRISTMAS SUPPLIES 83 Kings Drive Hamilton ML3 0RF Date Pine Christmas Trees 6 10.00 60.00 Tree Lights 4 5.00 20.00 80.00 Description Quantity Unit Price Cost TOTAL COST

8. CREDIT NOTE Christmas Crackers 76 Smith Street GLASGOW G44 5KP Pine Xmas Tree Faulty 2 10.00 20.00 20.00 Telephone: (0141) 989 8989 Fax: (0141) 989 8999 e-mail [email_address] Credit Note Number 000011 Date To: CHRISTMAS SUPPLIES 83 Kings Drive Hamilton ML3 0RF Description Reason For Return Quantity Unit Price Cost TOTAL COST

9. Introduction to Spreadsheets

10. A spreadsheet is made up of rows and columns of cells. These cells contain formulae or numbers.

11. Active Cell Active Cell Columns Rows Cells

12. WHY USE A SPREADSHEET Spreadsheets are used for anything in the Finance Department where calculations are made eg:- Calculation of employees’wages

13. TASK TIME 2 Work through the following spreadsheet exercises Task 3 Task 4 Task 5