The core elements of Canon´s payments automation and management solution. Canon´s approach mean: - less paper - fewer manual inputs - reduced risks - protected profits - increased staff productivity - better supplier realtionships - simplified compliance

1. THE IMPACT OF
ACCELERATED
CASH FLOW
VISIBILITY
GAIN A CLEARER VIEW
OF CASH FLOW

2. Do you have a clear view
of your cash flow…
AT EVERY STAGE
FROM INVOICE
RECEIPT TO
PAYMENT?
22

3. 3
MANUAL, PAPER-
HEAVY PROCESSES
CAN MEAN YOU’RE
BLINDED BY DETAIL
AND ERRORS

4. AFFECTING YOUR
ABILITY TO MAKE
CLEAR-SIGHTED
PAYMENT DECISIONS
4

5. The key to more control over cash flow
is an up-to-date view of…
What you owe.
Who you owe.
When you need to pay.
and, when you’re ready to pay.
5

6. • Manual processing of paper invoices
• Rekeying data into other systems
• Human error – resulting in payment queries, complaints and
the risk of penalties
• Lost invoices and other documents
• Inefficient approvals processes with sign-offs slowed down by
multiple sites, mobile teams and multiple languages
• Poor access to supporting documentation.
It all starts when you see beyond paper and
manual input. Beyond the blockers that
slow down information flow:
6

7. of accounting departments
say that 50% of their invoices
are paper1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011
76%
7
SEE BEYOND
PAPER
Processing paper invoices manually is slow
and cumbersome.

8. of finance departments
manually input invoice line
items into their ERP system1
.
1
Solutions for Finance Departments, Canon/RS Consulting, 2011
75%
SEE BEYOND
MANUAL INPUT
Manual input increases the potential for payment errors
– and that means a direct impact on your cashflow.
8

9. • The cash position – so you
can decide whether to pay
early, or hold off
• Payment deadlines – so you
can minimise late payment
fines and improve supplier
relationships
• Approval bottlenecks
– so you can see what slows
down the process and
makes your life harder
• Easy access to supporting
documents – so you can
avoid delays in approvals
and processing
• Transparent archiving
– so you have a
searchable audit trail and
can be fully compliant.
That’s when your whole organisation
can gain a clear view of the payments
processing essentials:
9

10. of suppliers’ invoices take
10 days or more to be
processed1
.
2/3
10
1
Solutions for Finance Departments, Canon/RS Consulting, 2011
PROTECT YOUR
PROFITS
Manual invoice processing can mean missed
payment deadlines, penalties and lost early
payment discounts.
Fraud and duplicated payments are more likely too.
All of which hits profit.

11. of companies report that their account
payable employees spend at least 10
minutes each per day retyping incorrect
invoice information into the AP system1
.
of these spend
an hour or more.46%
4%
11
1
Solutions for Finance Departments, Canon/RS Consulting, 2011
MAKE THE MOST OF
YOUR PEOPLE
Manual data capture means highly skilled staff
waste time on menial tasks.

12. of finance professionals receive
more than ten payment queries
per day1
.
1/3
Manual systems and paper documentation
mean wasted time and mismatched details.
The result: payment queries, disgruntled suppliers, and the
risk of late payment fines and interest charges.
12
BUILD STRONG
RELATIONSHIPS
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

13. 13
SIMPLIFY
COMPLIANCE
Paper invoices are insecure.
That can mean breaching compliance, audit failures,
and fines.
of companies lose at least 5%
of their invoices1
.
25%
1
Solutions for Finance Departments, Canon/RS Consulting, 2011

14. INVOICE
RECEIVED
• Multiple locations
• Multiple formats
• Multiple capture devices
DATA
CAPTURED
• Multiple languages
• Data captured from invoice
COST
ALLOCATED
• Check and flag
exceptions automatically
• Automatic cost allocation
• Flag errors for user
validation
APPROVAL
MATCHED
• 3-way matching
• Multiple approver
workflow
PAYMENT
MADE
• Cash flow visibility
• Improved supplier
relationships
ARCHIVING
ACTIVATED
• Digital secure storage
• Searchable audit trail
• Full regulatory compliance
How we see it...
These are the core elements of Canon’s payments
automation and management solution.
14

15. Here are some examples
of payments automation
and management
solutions in action.
HOW IT LOOKS
FOR OTHER
ORGANISATIONS
15

16. “”
Entrepreneurial construction
firm Dramatically reduces
burden of admin
It changed the way we work. The incoming invoices are
sorted in a way that we couldn’t imagine before.
And I have more time to be out in the field at the project
with my employees and customers… work that would
have taken a week or so can now be done in two or
three hours.
JOHAN SELENIUS ROSENGREN
COMPANY DIRECTOR, SARAB ENTREPENAD AB
16

17. 17
“”Not only did our efficiency increase but the time
needed for archiving also decreased. The high degree
of transparency, fast information flow and increased
flexibility convinced even the most critical employees.
DANIEL FÖLLMI
HEAD OF INTERNAL SERVICES, FÖLLMI
Föllmi Construction in
Switzerland manages creditor
invoices more efficiently with
their automated solution

18. 18
CLEAR
ADVANTAGES
As you can see, this approach means:
• Less paper
• Fewer manual inputs
• Reduced risks
• Protected profits
• Increased staff
productivity
• Better supplier
relationships
• Simplified compliance

19. 19
A clear view of what you owe, who you
owe, when you need to pay, and when
you’re ready to pay…
…means a few small changes
can have a big impact.

20. If there are any areas of particular interest that
you would like to discuss further, or to set up a
meeting please contact us.
Or ask one of our experts to get in touch about
how we can help you across your information
and document management processes
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