Project execution involves taking the actions necessary to ensure that activities in the project plan are completed

1. •Project
Execution
IRL6050-A:
PROJECT
MANAGEMENT IN
INTERNATIONAL
RELATIONS

2. Project execution involves
taking the actions necessary
to ensure that activities in
the project plan are
completed
The products/outputs of
the project are produced
during execution
What Is
Involved
in Executing
Projects?

3. The execution is the third phase of
the project management lifecycle, and it's
usually the longest phase of the project.
During the execution phase,
the project team develops the product or
service and presents the final product to
the customer.
Project execution involves taking the
actions necessary to ensure that activities
in the project plan are completed
The products of the project are produced
during execution, and measuring the
benefits of the system.
What Is
Involved
in Executing
Projects?

4. The most time and money are
usually spent on executing processes
Level of
Process
Group Activity
Over Time

5. Project execution means
getting the work done, and
stakeholders want to see
results
June 21, 1999 Fortune cover
story highlighted why most
CEO’s fail - poor execution!
The same is true for project
managers
Importance of
Good Project
Execution

6. Activities
and Templates
time,
cost,
quality,
change,
risks
and issues.
They also help you to manage
procurement, customer acceptance
and communications.
To enable you to monitor
and control the project
during this phase, you will
need to implement a range
of management processes.
These processes help you
to manage:

7. Activities and Templates

10. Time Management Process
Project Time Management is all about recording the time spent by
people on a project.
To record time spent, the team implement a Project Time
Management Process (or "Time Process").
This time process involves recording the time spent on tasks,
using Timesheets.
The time process helps the manager know which tasks has been
worked on, when and for how long.

11. Put in place a process for recording time within
projects
Use Timesheets to monitor the time spent by staff
Identify and resolve time management issues
Keep your Project Plan up-to-date at all times
This Project Time Management process is unique
as it:
 Lists the key steps taken to manage time
within a project
 Includes a process diagram, showing when
those steps are taken
 Describes each of the roles and
responsibilities involved
Project Time
Management
process will
help you to

12. The best way to see if your project is
on track is to record time actually
spent vs. time planned to be spent.
The process is called Project Time
Management, and it is by far the most
effective way to monitor project
progress.
The time process allows you to see for
every task, whether is has been
completed on time.
This time process also allows you to
control time spent by implementing a
timesheet approval process.
When to use a
Time
Management
Process

13. A Quality Management Process is a set of
procedures that are followed to ensure that
the deliverables produced by a team are "fit
for purpose".
The start of the Quality Management Process
involves setting quality targets, which are
agreed with the customer.
A "Quality Assurance Process" and "Quality
Control Process" are then undertaken, to
measure and report the actual quality of
deliverables.
As part of the Quality Management Process,
any quality issues are identified and resolved
quickly.
Quality
Management
Process

14. Set Quality Targets to be met
by the team
Define how those quality
targets will be measured
Take the actions needed to
measure quality
Identify quality issues and
improvements
Report on the overall level of
quality achieved
Management
Process helps
in

15. You should implement a Quality
Management Process any time that you
want to improve the quality of your
work.
Whether you are producing
deliverables as part of a project or
operational team, an effective quality
management and quality assurance
process will be beneficial.
By implementing this Quality
Management Process, you can ensure
that your team's outputs meet the
expectations of your customer.
When to use a
Quality
Management
Process?

16. A large number of projects fail
due to 'scope creep'.
To control the scope of your
project, you need to undertake a
strict Change Management
Process.
This process ensures that changes
to the project scope, deliverables,
timescales or resources are
formally defined, evaluated and
approved prior to implementation.
Change
Management
Process

17. Sometimes known as “requirement
creep” or even “feature creep” refers
to how a project’s requirements tend
to increase over a project lifecycle, e.g.
what once started out as a single
deliverable becomes five.
Or a product that began with three
essential features, now must have ten.
Or midway through a project, the
needs of customers change,
prompting a reassessment of the
project requirements.
Scope
creep

18. A Cost Management process
helps you control expenses within
an organization.
By purchasing the Project Cost
Management process advertised
here, you can ensure that all
expenses are approved before
they are paid.
Using this project Cost
Management process, you can
ensure that your project is
delivered within budget.
What is a Cost
Management
Process?

19. This Process helps you to monitor and report all
expenses within a project.
Costs (or "expenses") are recorded by team
members, using Expense Forms.
These forms are reviewed and approved by the
Project Manager, prior to the expense items being
purchased.
The project cost management process steps you through
this process, to ensure that all of the costs within
your project are accurately recorded and tracked
The cost management process will help you to:
 Identify each of the costs within your project
 Ensure that expenses are approved before
purchasing
 Keep a central record of all costs incurred
 Control the overall cost of your project
Cost
Management
Process

20. This template enables you to
identify, quantify and manage risks
within your project.
You will also be able to identify
mitigating actions required to
reduce the likelihood of each risk
occurring.
The roles and responsibilities for
managing risk are also described in
this compact and useful template.
Risk
Management
Process

21. Nothing makes a project easier
to manage, than having a
simple and clear Issue
Management Process.
This process allows project
staff to raise issues to be
addressed by the Project
Manager.
By using this process, project
issues will be raised, monitored
and controlled in a clear and
efficient manner.
Issue
Management
Process

22. Most Project Managers at some point
need to procure goods and services
from external suppliers.
To do this efficiently, a Procurement
Management Process is identified.
This process defines in detail the
procedures for ordering, delivering and
approving goods and services from
suppliers.
Furthermore, it describes how
supplier performance will be managed
against the supplier contract.
Procurement
Management
Process

23. The process of gaining customer
acceptance for each deliverable is
extremely important to the success
of the project.
To ensure that customer acceptance
is formally managed, an Acceptance
Management Process is undertaken.
This process will help you determine
when a deliverable is ready for
acceptance, test the level of
completion and gain formal
acceptance from the customer.
Acceptance
Management
Process

24. Having clear and regular
communication is critical to the
success of any project.
By using this Communications
Management Process, you can
ensure that your staff will always
identify the message content,
audience, timing and format
prior to seeking your approval
to release important
communications within your
project.
Communications
Management
Process

25. At the end of the
Execution Phase, you need
to review the performance
of the project to date.
You should assess the
current status of the
Project Schedule,
Expenses, Staffing,
Deliverables, Risks and
Issues for your project.
Phase Review
Form
(Execution)