This document summarizes the transfer of responsibilities for engineering department from Dalkia to the in-house engineering team at Novotel Al Dana Resort in Bahrain. It identifies several issues with current equipment and maintenance practices. The assistant chief engineer provides recommendations to address these issues, improve preventative maintenance, reduce energy consumption, develop staff skills, and achieve ISO 14001 certification to transition engineering management internally.

1. NOVOTEL Al Dana Resort, Manama -Bahrain
Sub : Engineering Department take over
Time : 11-11-2014, Tuesday at 11:00AM
Venue : GM Office
Prepared by:
Assistant Chief Engineer
Farook Pallikkalakath
Presence
Mr. Laurent NOURY – General Manager
Mr. Amid Yazji - Operation Manager
Mr. Farook Pallikkalakath- ACE
POST BOX NO: 11073, KINGDOM OF MANAMA,TEL:+973 17298008, FAX: +973 17298338, EMAIL H3600@ACCOR.COM

2. 2
Maintain the entire hotel facility: including the physical building structure; all electrical,
mechanical, HVAC systems and related equipment in accordance with a planned preventive
maintenance program. Ensure all areas are maintained to the high standard expected by our
guests.
Conduct regular walk-around, visually assessing the safe and efficient maintenance and operation
of the physical structure of the hotel ,swimming pool& Beach , all electrical, mechanical, HVAC
systems and any other related equipment. Verify completion of all routine maintenance on public
places, meeting rooms, ballrooms, outlets, back of the house spaces and external areas. Verify
completion of all repairs, replacement and renovation
Involving on all sustainable development action to get ISO 14001 Certification
Objective of Chief Engineer

3. 3
Main equipments
HVAC – 2 Nos Chillers 375 Ton each
Air Handling Unit 18 Nos,Fresh Air Handling Unit 11 Nos, Split unit 27 Nos,
Package unit 7 nos, Cold room 7 Nos
Chiller water Pump 2 Nos
Electric heating calorifire 4 Nos
Sweet water Pumps & VFD Controller 3 Nos
Brackish water Pumps & controller 3Nos
Submersible Pumps-4
Swimming pool Filter circulation pumps- 5Nos
Indoor & our door Jacuzzi – 3 nos
Stem & Sauna system -4 nos
Transformer -3Nos
Generator – 500KVA
Addressable Fire Alarm system

4. 4
Existing Engineering Organization Chart
Chief Engineer
Assistant Chief
Engineer
Electrician
2 Nos
Mr.
Rahman &
Mr. Ali
Carpenter
1No
Mr.
Rafiudheen
ENGINEERING ORGANIZATIONAL CHART
A/C
Technician
2 Nos
Mr. Sayed &
Mr.Siraj
Painter 1No
Mr. Suni
Plumber 2 Nos
Mr.Ansari & Mr.
Praful
Novotel
Novotel
Samasi
Dalkia
Novotel Novotel & Dalkia
Novotel & Dalkia
Electro
mechnical
Mr. Mathew
Dalkia
Incharge
Total Staff 11 Nos
Novotel 5 Nos
Dalkia 5 Nos
Samasi 1No

5. 5
Actual Status
1)Chiller not efficient
Chiller not efficient, Chiller No:1 still tripping due to Low suction pressure
Chiller No:2 Sensor not working
2)Water leak
Our hotel water supply line is in bad condition, daily 2 or 3 water leak complaint ( sometimes
using Jublee clip for stopping the water leak temporarily
3)Swimming pool overflow Channel line leak
Manama area balance tank overflow channel leak
4)Preventive maintenance not effective
Presently there is no actual PPM , Just filling the sheet giving to Dalkia & no proper recording system
5) Energy consumption High comapred to last year
6) Other issues
a)Guest room :- most of the room grouting & silicon are in bad shape
b)Furniture need to be repolished
c)Minibar not working properly
d)Guest room & Restaurants Toilet W/C mechanisam not working properly
e)Hot water not reaching in guest room (some rooms minimum 5-7 minute will take to reach )
f)Sweet- & Brackish Main water tank cleaning -5 tank
g)Reverse Osmosis membrane not working
h)No sprinkler for fire fighting
i)Dry riser for fire fighting
j)No Auto chemical dosing system for swimming pool
k)Chilled water line valve corroded & damaged valve
l)Heater calorfier preventive maintenace yearly basis not doing
m)No safety data sheet & PPE
5) Documentation /Admin
There is no proper documentation

6. 6
Recommendation
At any cost minimum one 350 ton capacity chiller need to buy to avoid past
experience , or will install admin, Restaurants & reception split or package units to
reduce load.
New chiller required Electricity supply & other modification required
Chillers
1)Arrange with Dalkia team & define the actual fault & remedy
2)Consider long term solution
3) Solution , they have to address the complaint within certain time period
with help of DUNHAM_BUSH main dealer whenever required

7. 7
Recommendation
W
Water leak
1) visual inspection check status of all valve and make list and
replace the valve if required
2) quarterly valve excise means close & open excise ( planning to
implement after replacing corroded valves)
3)check all pipe status ( maximum possible areas)
4)start to replace the pipe monthly basis ( depends on occupency,
effecting area etc)
5)avoid jublee clip method and prefer permanent method whenever
water leak
6) VFD reset & change the program depends on the situation, Presently
adjusted and control the leak

8. 8
Recommendation
Swimming pool Manama area balance tank overflow
channel pipe water leak
1) contacted to Koohiji (one of the spealized company to rectify
the leak )
they visited the site on 22/10/2014 and they will arranging suitable
camera with help of their German dealer, expecting to get
conformation before 12 /11/2014 (In 2014 December I could
arrange the company with Robert snake camera found the leak &
solved, presently there is no leakage in the swimming pool)
2) Looking for alternative solution ( break the floor and fixed the
leak within certain period , contacting to Dalkia or other related
contracting company) Temporary stop the leak inserting flexible
pipe
3) monitor swimming pool daily water consumption

9. 9
Recommendation
PPM
1) Hotel equipment list merge with Dalkia PPM number
2) PPM Plan will revise based on Accor PPM plan
3)Will implement Effective PPM December,2014 Onwards
4) Keep separate self for PPM document
Energy saving
1)Daily basis water, electricity analysis ( sub meter reading daily basis and check
consumption area by area) Monthly basis and yearly basis on going
2) Covert to LED light in guest room , public areas ( every month guest room 10
% )
3) staff awareness of water & Electricity consumption through ISO training
poster, bulletin and team briefing ( coordinating with training
manager & Other h/K, F/o and Security)
4) Random check of Guest room , meeting rooms with Security,H/K and F/O to
ensure utilities are switched OFF in vacant rooms
5) monitoring usage of chillers as per occupancy & season
Note:- I could save water & Electricity 4% compare to 2014

10. 10
Recommendation
Hot water not reaching in guest room( minimum 5-7 minute to take
hot water reaching in some guest room)
1) Fixing insulation on pipe (wherever insulation is exposed )
2)circulation pump efficiency to be checked time by time
3) All area Pressure regulating valve (PRV) need to check & service
Done, Monitoring & log all guest, still no more complaint

11. 11
Recommendation
Documentation
1)All Engineering Check list ( daily 3 shift check list, swimming pool
chemical treatment, chiller log, daily Electricity, water, gas, sub
meters, Malfunctions details & guest complaint) 2) All AMC company
separate file, EMS file, Gate pass, staff details, Catalogues of
equipments, keys, Staff external & Internal training, incident report etc
Other Issues to solve
Guest room
1) Furniture need to repolish:- planning to start December,2014
2) Grouting silicon is in a bad condition :- Panning to start December,2014
3) Minibar not working properly:- Placed order for Minibar PCB 20 Nos& then
will summit more PCB for Minibar, most of the minibar having trouble in PCB only
(Now all minibar are working condition)
4) WC flush mechanism not working properly, corroded the cover:-
planning to replace parts & cover ( Gasket and parts order )
5) Chemical dosing system for swimming pool

12. 12
Recommendation
Hotel Main water tank cleaning
Sweet water Tank 3 Nos & Brackish water tank 2 Nos Planning to
disinfection on Ramadan Time
Reverse Osmosis membrane
Planning to Repair December,2014( completed RO Plant repair
work & from Janary 1st
,2015 onwards working)
Auto chemical dosing system
Planning to fix 2015 (Installed & from February,2016 on working)
Chilled water circulation line corroded valve replacement
Planning to replaced corroded valves and damaged valve ( still
not done)Annual maintenance contract ( AMC)
Review annual Maintenance contract with proper
understanding with contractors

13. 13
Recommendation
Gas tank room ventilation & Spinkler system
Planning to do next year ( 2015) will provide more ventilation on the
wall and separate water tank & sprinkler system

14. 14
Recommendation
Planning to do preventive maintenance every year to avoid breakdown
maintenance
Heater calorfier yearly maintenance
Technical Audit 2014 comments implementation
Planning to placed on Chemical storage area and Engineering work
shop as nature of work
Provide more suitable tools & arranging work shops
Material Safety Data Sheet( MSDS) , Personal Protective
Equipment(PPE) & Tools
Review the action plan & will implement on monthly base
Automatic Power factor Capacitor bank installation
We are paying every Month approximately 1300BD to avoid such type
of penalty need to fix Capacitor bank, planning to fix January 2015

15. 15
Recommendation
Staff Technical skill improve & Career development plan
1) External training Eg:- Chemical treatment, Fire fighting, Lift rescue etc
2) Monthly Internal training on job training Eg:- How to start Generator, how to
tackle complaint easy way , how can reduce energy consumption etc
3) Plan for additional Technical training based on annual appraisal request
4) Novotel service attitude training
5) Conduct Yearly one technical tour

16. 16
Staff organizational Chart ( Proposal- 1)
Chief Engineer
Assistant Chief Engineer
Electrician
2 Nos
Carpenter 1NoPainter 1No
AC
Technici
an 2No
Novotel
Novotel
Samasi
Novotel
Total Staff 13 Nos
Novotel 4 Nos
Dalkia 8 Nos
Samasi 1 No
Supervisor/Senior
Technician
Supervisor/Senior
Technician
PPM
Technician
1No
Novotel
Dalkia Dalkia
Dalkia
DalkiaDalkiaDalkia
Plumber 1
No
Electro
Mechanical
Technician
1No

17. 17
Sustainable Development action
For Achieving ISO 14001 Certification Engineering Department will do
our part without any delay as we know sustainable development
majority part Engineering related issues
1)Action plan for performance objective – done , now on going
2)Environmental impact study- done , action plan & action is going on
3)Action plan for Water & Energy consumption- done , going on
4)Action plan for Waste - in progress
5)Action plan for Chemical product- In progress
6)Action Plan for Refrigerant – In progress
Note:- In 2015 June we got ISO 14001 certification

18. 18
Engineering store
Engineering store Handling
1) Place the order
2) Follow up with supplier , Purchaser to get good quality & right
items on right time
3) Receive the items from Receiving office as requested
4) Keep the items as order in the store
5) Check the stoke & issue the items daily basis

19. 19
Conclusion
I am sure that I can maintain Engineering
department in a effective way also I would like
to review the Budget ( coordinate with FC ) for
implementing my plan
Thank You