This document provides an overview of PowerPoint basics, including toolbars, the Office Assistant, and key terminology. It discusses the four main toolbars in PowerPoint - the Standard Toolbar, Formatting Toolbar, Drawing Toolbar, and how to move and dock them. It also covers how to add other toolbars like the Picture Toolbar or Animation Effects Toolbar. The document reviews how to activate and use the Office Assistant for help with tasks. Finally, it introduces some important PowerPoint terms like slide, presentation file, object, slide show, and transition.

1. •Unit 1
•PowerPoint Basics
•Trusty Toolbars
•Handy Help
•Techie Terms
•Cool for School

2. Finding the toolbars
The toolbars contain graphically illustrated buttons that you
click to perform specific tasks in a program. PowerPoint has
four main toolbars, which can help you create your
presentations quickly and easily.
The Standard Toolbar is located at the top of the PowerPoint
window, below the menu bar. It has buttons for common
tasks such as saving, printing, checking spelling and
inserting charts and tables.

3. The Formatting Toolbar is located just below the
standard toolbar. Most of its buttons are for
formatting text. Use these buttons to change the
font type or size, make text bold or italic, indent
text, and insert bullets.

5. The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes,
adding lines and curves, and inserting text boxes and
WordArt. It also has buttons for manipulating and
formatting the objects you draw.

6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side
of the PowerPoint window. As well, docked toolbars,
including the Standard Toolbar, the Formatting Toolbar, and
the Drawing Toolbar, can be converted to floating toolbars.
A move handle on the left or top of the toolbar indicates that
the toolbar is docked. A title bar indicates that the toolbar is
floating.
Here‟s how to move one of the toolbars to a
new location:
1. Click the move handle on a docked
toolbar, or click the title bar on the floating
toolbar.
2. Holding down the mouse button, drag the
toolbar to the new location.

7. Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window.
This will give you more working area on your PowerPoint
window.
1.Click the title bar on the
Common Tasks toolbar.
2.Drag the toolbars upwards,
until the toolbar outline snaps
into place along the edge of the
program window.
If you see move handles on a toolbar, you know it
is successfully docked.

8. Adding and removing toolbars
PowerPoint has several other toolbars to help
you accomplish this task.
The Picture Toolbar has several buttons that are
useful when you work with images. There are buttons
for Contrast, Brightness, and Cropping. This toolbar
will automatically appear when you insert clip art or
pictures.

9. The Animation Effects Toolbar has buttons for working
with animations, and the Web Toolbar helps you create
presentations on the Internet. There‟s also a Reviewing
Toolbar, a WordArt Toolbar, and a Control Box Toolbar.
When you‟re a more advanced user, you may wish to add
some of these toolbars to you PowerPoint window. Let‟s
say you want to add the animation effects toolbar. Here‟s
what you do:
1. Click the View menu, and then
point to Toolbars.
2. In the submenu, click the check
box next to animations effects. An
animation effects toolbar appears in
the PowerPoint window.

10. Removing a toolbar
PowerPoint lets you remove toolbars you don‟t need. Try
removing the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to animation effects to
deselect it.
The check mark disappears and the animation effects toolbar
is removed from your PowerPoint window.

11. Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office
Assistant character is Mr. Clipit, an animated
paperclip, but you can change the Office Assistant‟s
character at any time.
To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.

12. Or click the Help menu, then click Microsoft PowerPoint
Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it “observes” your
work and offers tips or suggestions. A yellow bulb above the
Office Assistant indicates that it has a tip.

13. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Let‟s say you want to find out how to insert a
graphic. Here‟s what you do:
1. Click the Office Assistant. A
callout appears, asking you
what you want to do.

14. You can ask the Office Assistant to help you perform
tasks in PowerPoint. Let‟s say you want to find out
how to insert a graphic. Here‟s what you do:
2. Type in your request. For
example, type “insert a
Graphic”. A list of related help
topics will appear.

15. You can ask the Office Assistant to help you perform
tasks in PowerPoint. Let‟s say you want to find out
how to insert a graphic. Here‟s what you do:
3. Select a help topic from the
list. (Click See More for more
options.) The help topic is
displayed.

17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that
are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to a disk that
contains all the slides, speaker‟s
notes, handouts, etc. that make up your
presentation.
Object: Any element that appears on a PowerPoint
slide, such as clip art, text, drawings, charts, sounds,
and video clips. You can refer to a clip art object, a
text object, a title object, a drawing object, etc.

18. Slide Show: A series of slides displayed in
sequence. A slide show can be controlled
manually or automatically.
Transition: A special effect used to introduce a
slide during a slide show. For example, you can
fade in from black, or dissolve from one slide to
another.

19. Unit 1
Obviously you‟re a teacher with a pioneering spirit.
So, no doubt, you‟ll want to teach your students how
to create multimedia presentations using PowerPoint.
Before you get your students all excited about funky
animations and nifty sound effects, you‟ll have to
equip them with a few PowerPoint essentials.
First and foremost, you have to talk the talk.
Introduce your students to PowerPoint vocabulary by
doing a live demonstration of all the different terms
you will be using. Explain the difference between a
slide and an object. Show how a transition is a part
of a slide show. And just to make sure everyone is on
the same wavelength, follow-up your demonstration
with a worksheet.

20. PowerPoint comes with many toolbars-fifteen of them, to
be exact. Don‟t worry about introducing your students to
all of them. Concentrate on the four main toolbars that
appear when you first open the program.
You might want to consider introducing the toolbars one
at a time. To start, you can hide all of the toolbars.
When your students need to format text or add
graphics, show them how to add the appropriate toolbar
and teach them the function of each button.
The toolbar-by-toolbar approach sounds radical, but what
better way to prevent your students from clicking every
button in sight. Teaching PowerPoint one toolbar at a time
also keeps your students focused and gives you a nice,
systematic way of introducing the program's features and
functions.

21. Before you introduce the Office Assistant to your
students, consider whether it will be beneficial to them.
Will your students be able to read and comprehend the
words in Office Assistant? Can they navigate through the
Help files without your assistance? Do you have enough
class time to let students explore this feature? Will your
students become as addicted to animating with the
Office Assistant as you are?
Note: If you haven‟t discovered this yet, hold your mouse over the Office Assistant
and click your “right” mouse button. Choose Animate! from the pop-up menu and be
prepared for a surprise.
Take the Quick Quiz to
test your knowledge!

22. UNIT 1: PowerPoint Basics

23. 1. You know a toolbar is successfully docked
when…
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from
your computer speakers.
Click on the correct answer

24. A toolbar is successfully docked when move handles appear on it.
c.

25. 2. Any element that appears on a PowerPoint
slide, such as clip art, text, drawings, charts, sounds,
and video clips.
a. Slide
b. Object
c. Presentation
d. Transition
Click on the correct answer

26. Any element that appears on a PowerPoint
slide, such as clip art, text, drawings, charts, sounds,
and video clips is called an object.
b.

27. 3. The animated help system that answers your
questions, and offers tips and helpful suggestions
as you work.
a. Mr. Clipit
b. Office Helper
c. Go Get „em
d. Office Assistant
Click on the correct answer

28. The animated help system that answers your
questions, and offers tips and helpful suggestions as
you work is called the Office Assistant.
d.

29. 4. The toolbar that contains common tasks such as
saving, printing, checking spelling and
inserting charts and tables.
a. Simple
b. Common
c. Standard
d. Task
Click on the correct answer

30. The toolbar that contains common tasks such as
saving, printing, checking spelling and inserting
charts and tables is the Standard Toolbar.
c.

31. 5. What menu do you click on to find the Microsoft
Office Assistant?
a. Help
b. Tool
c. Insert
d. View
Click on the correct answer

32. You click on the Help Menu to find the Microsoft
Office Assistant.
c.

33. you have successfully completed the
Quick Quiz!